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    Executive Assistant - Irvine, United States - ATS Automation

    ATS Automation
    ATS Automation Irvine, United States

    4 days ago

    Default job background
    Description

    The Executive Assistant provides administrative support to the General Manager (GM) and Leadership Team (LT) in a fast-paced, multi-tasking environment with extreme scrutiny to highly sensitive and confidential information.

    • Schedule and manage appointments for the leadership team.
    • Support Human Resources, e.g., applicant phone screens, reference checks, onboarding, etc.
    • Perform assigned delegation activities from senior management with decision and authority over several key functions within the organization:
    • Update weekly and monthly report postings and distributions.
    • Manage and maintain internal communications.
    • Complete special projects as tasked by the leadership team.
    • Coordinate Company events.
    • Provide administrative support to General Manager and leadership team.
    • Create reports and summaries.
    • Compose correspondence via email, fax, copying, and/or courier.
    • Schedule internal and external meetings and book meeting rooms.
    • Compile, maintain, and process all incoming mail.
    • Ensure KPI reports are printed and posted monthly.
    • Maintain files and records, including storage.
    • Arrange travel as needed and monitor to ensure maximum efficiency and accuracy.
    • Support various departments with calendars, meetings, office supplies, projects, etc.
    • Ensure that all business activities are performed with the highest ethical standards and in compliance with the ATS Code of Business Conduct.
    • Prepare Company and special presentations for the General Manager.

    QUALIFICATIONS:
    Knowledge, Skills & Abilities Required:

    • A post-secondary diploma, degree or certificate in business or administration support.
    • A minimum of two (2) years' experience in a fast-paced administration support role.
    • Individuals must have an ability to communicate efficiently and effectively with people at all levels of the organization, both verbally and in written form.
    • In addition, an ability to work with minimal supervision and guidance in a team-oriented work environment is mandatory.
    • Strong computer knowledge with such programs as Microsoft Suite, Adobe, Visio, etc. is required.
    • Must be hands-on and able to meet deadlines for his or her responsibilities either directly or indirectly.

    Location:

    Onsite in Irvine, CA and requires the candidate to work independently, be organized, and work professionally with many departments within the organization.

    JOB SPECIFICATIONS:

    • The employee may be required to stand, walk, push, pull, reach overhead, and bend to the floor.
    • Exert up to ten pounds of force occasionally, and/or exert up to 10 pounds of force frequently.
    • Visual acuity – Normal requirements for reading written instructions and computer screens.
    • Hearing ability – Normal requirements for understanding verbal instructions.
    • Working conditions – The employee is subject to a normal office environment with occasional exposure to high noise levels and/or physical hazards when visiting the manufacturing floor.
    • Capable of wearing appropriate related PPE for extended periods of time.

    We are an equal employment employer. All applicants considered are subject to a pre-employment screening.

    We thank all applicants for their interest, however only those candidates selected for interviews will be contacted.

    Being authorized to work in the U.S. is a precondition of employment. Our company is not able to provide sponsorship to candidates wanting to work legally in the United States and needing an H1-B Visa.

    Join the Winning Team at BioDot, a great place to automate your future Take your place among the best in the business, and grow your career with the Life Science BioDot division at ATS. We attract some of the most talented and motivated individuals from a range of fields, with our global offering and growth opportunities as we expand throughout the world. We want you to be a part of our TEAM

    Work in an environment where a passion for innovation is combined with an uncompromised commitment to quality.

    Benefits BioDot offers:

    • Competitive compensation package
      Comprehensive benefits (including health, dental vision and employee assistance program)
      Employee Stock Purchase Plan Eligibility
      401k with employer match
      Tuition reimbursement
      Wellness reimbursement
      Paid time off
      Annual paid volunteer day off
      Fully climate-controlled environment
      Professional growth opportunities
      And more
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