- Efficiently manage the schedules of senior executives, coordinating meetings, appointments, and travel arrangements with precision and innovation
- Act as the primary contact person for the CEO and CFO, handling calls, emails, and messages promptly and ensuring nothing is overlooked
- Maintain confidentiality while handling sensitive information, being the trusted individual for the company's most critical data
- Produce, review, and format essential documents, reports, presentations, and correspondence with a keen eye for detail to enhance the executive team's image
- Organize intricate domestic and international travel details, including flights, accommodations, and ground transportation, allowing executives to concentrate on their responsibilities
- Prepare and file expense reports meticulously, ensuring accuracy and compliance with company regulations to support financial orderliness
- Assist in organizing projects and presentations, facilitating seamless company updates and meetings. Coordinate off-site gatherings and corporate events with creativity, collaborating with various teams for remarkable outcomes
- Demonstrate flexibility and resourcefulness in resolving unexpected challenges and adjusting to shifting priorities. You are the linchpin that maintains smooth operations in the executive suite, regardless of the obstacles faced
- Bachelor's degree or equivalent
- Minimum of 10 years supporting C-level executives
- Proficiency in Google Workspace applications
- Previous support involvement in a global firm with an understanding of international business practices is preferred
- Prior exposure to interactions with a private equity firm is advantageous
- Proven capability in handling confidential data with utmost discretion, especially concerning sensitive company information
- Exceptional organizational skills with a strong focus on detail, coupled with advanced written and verbal communication skills, particularly in dealings with senior executives
- Adept at task prioritization, project management, and independent problem-solving in a fast-paced setting with minimal supervision
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Executive Assistant - Chicago, United States - Mack & Associates, Ltd.
Description
Location: Milwaukee, WI Area
A reputable manufacturing company based in Milwaukee, WI, is seeking a skilled Executive Assistant to provide support to the CEO and CFO. This role goes beyond traditional assistance—it offers the opportunity to play a central role in the organization, delivering comprehensive administrative support and effectively managing various business requirements that require confidentiality and attention to detail. As the Executive Assistant, you will need to anticipate the needs of the top executives, handle complex schedules, coordinate crucial meetings, and ensure everything is well-organized. Your proactive attitude will be essential in adapting to the fast-paced nature of the position. Beyond providing support, you will establish yourself as a valuable partner to the executive team, gaining unique insights into the business.
The company offers a competitive salary ranging from $110,000 to $125,000, depending on experience, to ensure fair compensation for your skills and expertise.
Key Responsibilities:
Requirements:
P-1
