Jobs
>
Oklahoma City

    Front Desk Receptionist - Oklahoma City, United States - Mental Health Association of Oklahoma

    Mental Health Association of Oklahoma
    Mental Health Association of Oklahoma Oklahoma City, United States

    3 weeks ago

    Default job background
    Description
    Be the Heart of Our Oklahoma City Office
    The Mental Health Association Oklahoma (MHAOK) is searching for an enthusiastic and organized Administrative Support Specialist to join our team You'll be the first impression for visitors and a vital source of support for our staff. Your friendly and professional demeanor will ensure a smooth operation in our Oklahoma City office.

    The Administrative Support Specialist for the Mental Health Association Oklahoma based in Oklahoma City performs a wide range of duties in support of the overall operations of the administrative office. The key function of the Administrative Support Specialist is to receive visitors and respond to their needs. In addition, the Administrative Support Specialist provides critical office support to Walker Avenue staff and volunteers, including but not limited to, coordination and set-up of technology for meetings, traditional and e-mail communication management, office supplies management, answer the main line phone operations, filing, managing meeting room reservations and meeting needs, managing equipment needs, and opening and closing of the office as appropriate. The above activities must be performed with friendliness, poise, and flexibility at all times.

    PRINCIPAL DUTIES AND RESPONSIBILITIES:
    • Ensures that the office is open and ready for business at 8:30 am, including unlocking of front and back doors, Lights turned on, coffee maker started, reception area and conference rooms tidy, postage meter set, and building thermostats set.
    • Secure the building at 5:00 pm, ensuring that front and back doors are locked, coffee maker turned off, and appropriate lighting and thermostats set.
    • Responsible for all communications through the postal services at the office, including opening of mail, FedEx, and UPS deliveries.
    • With direction from Human Resources Department, assist with onboarding and off-boarding processes as needed.
    • Ensures that customers, vendors, and other guests are greeted promptly and treated courteously.
    • Ensures conference room is organized and ready for meetings with community partners, board members, or committee members, including having water and coffee available for meeting attendees, and any required technology is set-up and working.
    • Ensures that the business phone is answered in a timely and professional manner and ensures that callers are appropriately connected with staff serving the caller's request or need.
    • Coordinates with Tulsa staff to ensure needed agendas or meeting materials are printed for board and committee meetings.
    • Trains appropriate staff in the operations of phone system, basic computer usage, photocopier, fax, e-mail, or other office equipment operations as needed.
    • Opens, sorts, and distributes incoming mail/faxes on a daily basis to appropriate staff, including the identification of important mail that has serious implications for other staff or the organization, identifying critical dates and mail with financial implications.
    • Does regular deposits to the bank.
    • Ensures that outgoing mail and faxes are sent in a timely and appropriate manner.
    • Provides assistance to assigned staff in the management and organization of their offices, including consulting, and assisting staff in the management of paperwork in a timely and efficient manner.
    • If assigned, shifts duties and responsibilities for short periods of time to assist staff or other departments with special events, duties, or activities as needed.
    • Demonstrates courteous and effective communication skills with staff, board members, volunteers, and general public at all times.
    • Provides assistance in setting up technology for meetings using video conferencing capability with Tulsa office locations.
    • Coordinates with staff to submit monthly office supply orders.
    • Maintains inventory of rack cards, brochures and give away items.
    • Coordinates scheduling of the OKC exhibit booth and assists with the preparation of related materials for use at events.
    • Staff at the OKC exhibit booth at events as needed.
    • Coordinates with staff to oversee reservations of main conference room and office meeting room/
    • Coordinates with staff to oversee reservation of office car.
    • Coordinates and tracks vehicle maintenance and service of Oklahoma City-based vehicles. Communicates any needs or building issues to landlord.
    • Communicates any needs or updates to cleaning staff.
    • Coordinates supply of keys to the office, making copies when necessary, and recording who has keys to the office.
    • Manages the United Way of Central Oklahoma partner-agency fundraising campaign.
    KNOWLEDGE, SKILLS & ABILITIES:
    • Associate degree required, bachelor's degree preferred or equivalent administrative support experience.
    • Skill in use of telephone, computers, and general office machines.
    • Skill in Microsoft computer applications and facility in learning new software applications.
    • Skill in managing tasks for a variety of people in a busy office setting.
    • Ability to communicate effectively both verbally and in writing.
    • Warm and friendly demeanor and ability to present as the representative of the office in a professional and knowledgeable manner.
    • Other duties as assigned.
    WORK CONDITIONS & PHYSICAL DEMANDS:
    • Work is performed in climate-controlled office setting, where exposure to conditions of extreme heat/cold, poor ventilation, fumes and gases is unlikely.
    • Noise level is moderate and includes sounds of normal office equipment (printers, fax machine, phones, etc.)
    • No environmental hazards are encountered in normal performance of job duties.
    • Work requires a flexible work schedule due to internal and external meetings. Occasional travel may be required; must have reliable transportation.
    • Physical ability to move 25 pounds on occasion.
    • Visual and auditory ability to identify and respond to environmental and other hazards of the site and staff behavior.
    • Physical mobility and endurance to perform tasks while standing/walking for long periods of time (60 minutes or more).
    • Ability to safely and properly use office equipment.
    • Work normally requires finger dexterity and eye-hand coordination to operate computer keyboard.
    • Work utilizes hearing and speech in order to converse clearly with others.
    Monday - Friday
    8:30am - 5:00pm
  • Titan Professional Resources

    Front Desk Receptionist

    2 weeks ago

    Titan Professional Resources Oklahoma City, United States

    The role of the front desk receptionist is to greet customers (candidates and clients) that visit the office. It also involves answering all incoming phone calls to the office, along with providing administrative support to the overall office. · Schedule: Monday – Thursday, 8 a.m ...

  • Healthcare Partners Investments

    Front Desk Receptionist

    2 weeks ago

    Healthcare Partners Investments Oklahoma City, United States

    · Front Desk Receptionist needed for a busy pain management physician in SW Oklahoma City. · We are a small, cohesive, and happy group that focuses on working together to provide top-level medical care to our patients · Great hours, Monday-Friday with no weekends or major holi ...

  • Healthcare Partners Investments

    Front Desk Receptionist

    3 weeks ago

    Healthcare Partners Investments Oklahoma City, United States

    · Friendly and outgoing professional needed for Front Desk Receptionist position at an Orthopedic practice in south OKC. · Monday- Friday, no weekends or major holidays. · Great benefits · Responsibilities Greet patients with a smile and friendly attitude · Answering phone ...

  • Body Worx PT

    Front Desk Receptionist

    2 weeks ago

    Body Worx PT Oklahoma City, United States

    Job Description · Job DescriptionSalary: · Front Desk Receptionist · Job Specific Information: · We are looking for a pleasant Front Desk Receptionist. Due to you being the first face our patients will see we are looking for a friendly and outgoing personality while also very d ...

  • Addison Group

    Front Desk Receptionist

    2 weeks ago

    Addison Group Oklahoma City, United States

    A nationally recognized company in downtown Oklahoma City is looking to add a receptionist to their team. The ideal candidate will exhibit high standards, excellent communication skills, and have an ability to take initiative, and prioritize daily tasks. A strong ability to take ...

  • First Command Financial Services

    Front Desk Receptionist

    3 weeks ago

    First Command Financial Services Oklahoma City, United States

    The ideal candidate is a highly organized self-starter who is capable of assisting in the day to day functions of the office. · Responsibilities · Coordinate and answering the phone · Check the telephone answering machine each morning · Ensure all supplies and forms are curre ...

  • Mental Health Association of Oklahoma

    Front Desk Receptionist

    3 weeks ago

    Mental Health Association of Oklahoma Oklahoma City, United States

    Be the Heart of Our Oklahoma City Office · The Mental Health Association Oklahoma (MHAOK) is searching for an enthusiastic and organized Administrative Support Specialist to join our team You'll be the first impression for visitors and a vital source of support for our staff. Yo ...

  • First Command Financial Services

    Front Desk Receptionist

    1 week ago

    First Command Financial Services Oklahoma City, United States

    The ideal candidate is a highly organized self-starter who is capable of assisting in the day to day functions of the office. · Responsibilities · Coordinate and answering the phone · Check the telephone answering machine each morning · Ensure all supplies and forms are curre ...

  • Mental Health Association of Oklahoma

    Front Desk Receptionist

    2 weeks ago

    Mental Health Association of Oklahoma Oklahoma City, United States

    Job Description · Job DescriptionBe the Heart of Our Oklahoma City OfficeThe Mental Health Association Oklahoma (MHAOK) is searching for an enthusiastic and organized Administrative Support Specialist to join our team You'll be the first impression for visitors and a vital source ...

  • OKLAHOMA EYE SURGEONS PLLC

    Ophthalmology Front Desk Receptionist

    6 days ago

    OKLAHOMA EYE SURGEONS PLLC Oklahoma City, United States

    Job Description · Ophthalmology receptionists serve patients by helping the surgeon with office responsibilities such as answering phones, greeting patients and performing light clerical duties. Applicants must be joyful, passionate about making a difference in the lives of other ...

  • OKLAHOMA EYE SURGEONS PLLC

    Ophthalmology Front Desk Receptionist

    1 week ago

    OKLAHOMA EYE SURGEONS PLLC Oklahoma City, United States

    Job Description · Job Description · Job Description · Ophthalmology receptionists serve patients by helping the surgeon with office responsibilities such as answering phones, greeting patients and performing light clerical duties. Applicants must be joyful, passionate about makin ...

  • Bodyworxpt

    Front Desk Receptionist

    3 weeks ago

    Bodyworxpt Edmond, United States

    **Front Desk Receptionist** · Admin Oklahoma City, Oklahoma Minimum Experience **Mid-level** Front Desk Receptionist · Job Specific Information: · We are looking for a pleasant Front Desk Receptionist. Due to you being the first face our patients will see we are looking for a ...

  • Healthcare Partners Investments

    Front Desk Receptionist

    3 weeks ago

    Healthcare Partners Investments Yukon, United States

    · Full time Front Desk Receptionist needed for busy Dermatology Physician in Yukon. · Monday-Friday, no weekends or major holidays. · Responsibilities Greet patients with a smile and friendly attitude · Check patients in/out and schedule follow up appointments · Obtain accur ...

  • ClimateMaster

    Front Desk Receptionist

    2 weeks ago

    ClimateMaster Edmond, United States

    · POSITION SUMMARY · This position ensures that front office operations run smoothly and efficiently. Answer all incoming phone · calls, greet & assist all visitors, customers and employees and help coordinate meetings, events or · appointments. · ESSENTIAL FUNCTIONS · Reas ...

  • Norman Public Schools

    front desk receptionist

    3 weeks ago

    Norman Public Schools Norman, OK, United States

    Position Type: · Secretarial/Clerical/Secretary · Date Posted: · 4/3/2024 · Location: · LONGFELLOW MIDDLE SCHOOLNorman Public Schools · Receptionist Job Description · Job Title: Receptionist · Credentials: None required for this position. · Education: High school diploma or GED · ...

  • Kindred Healthcare

    Front Desk Receptionist-Andalusia Dermatology-M-Th 8-5

    4 weeks ago

    Kindred Healthcare Andalusia, United States

    Kindred Healthcare - Andalusia Health [Medical Office Assistant] As a Receptionist at Kindred Healthcare, you'll: Operate PBX or multi-line telephone system; Answer incoming calls; Direct callers to appropriate personnel...Hiring Immediately >> · ...

  • Physical Therapy Central

    Front Desk Medical Receptionist- West Edmond

    1 day ago

    Physical Therapy Central Edmond, United States

    Overview: · Physical Therapy Central, a member of the Confluent Health family, is looking for a Full Time Front Desk Medical Receptionist to join our team · At Physical Therapy Central youll find an amazing culture because we want our employees to love coming to work and do wh ...

  • The University of Oklahoma

    PEAK - Receptionist HSC

    3 weeks ago

    The University of Oklahoma Oklahoma City, United States

    The Office of Legal Council needs a temporary receptionist for an ongoing position. · The hours are Monday through Friday, from 10am to 2pm, with the flexibility to work more than 4 hours a day if needed. · Duties: · Initial point of contact for a department or area providing f ...

  • Putnam City Schools

    Bilingual Enrollment Clerk

    3 weeks ago

    Putnam City Schools Oklahoma City, United States

    Title: Receptionist/Secretary PC Center · Qualifications: Bi-lingual with English and Spanish preferred · A reasonable degree of proficiency in typing and keyboarding · Working knowledge of basic office procedures and the operation of common office equipment · Strong communic ...

  • Oklahoma Foot and Ankle Treatment Center

    Medical Receptionist Medical Assistant

    18 hours ago

    Oklahoma Foot and Ankle Treatment Center Oklahoma City, United States

    Job Description · Job DescriptionOverview: · We are seeking a Front Desk Medical Receptionist to join our team at a busy Podiatry medical office. The ideal candidate should have experience with medical scheduling and referrals, checking insurance, EMR systems, patient service, an ...