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San Bernardino

    administrative assistant i - San Bernardino County, United States - State of California

    State of California
    State of California San Bernardino County, United States

    2 weeks ago

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    Description

    Job Posting: ADMINISTRATIVE ASSISTANT I - CALIFORNIA INSTITUTION FOR WOMEN (CIW)

    California Correctional Health Care Services

    JC ADMINISTRATIVE ASSISTANT I - CALIFORNIA INSTITUTION FOR WOMEN (CIW)
    ADMINISTRATIVE ASSISTANT I

    $4, $5,916.00 per Month

    Final Filing Date: 1/17/2024

    Application Methods: Electronic (Using your CalCareer Account) By Mail Drop-off

    Job Description and Duties

    Limited Term 12 months; may be extended up to 24 months or become permanent.

    Assistsan administrator by relieving him/her of administrative detail; makes specialstudies and investigations and prepares administrative reports; assists ininterpreting departmental policies to operating divisions; assists operatingheads on administrative problems and procedures; makes studies and evaluationsof operating programs and procedures and assists in the installation of newprograms and procedures; develops criteria on which to evaluate the personnelneeds, operating effectiveness, and budgetary requirements; prepares manuals ofprocedures; cooperates with other agencies, groups, and individuals inconnection with the coordination of departmental activities; studies proposed legislationand advises the administrator regarding its possible effect on departmentalprograms; on occasion, represents the department at conferences, meetings, andlegislative hearings; may supervise and review the work of the staff of theadministrator's immediate office; prepares articles for publication; addressesinterested groups; dictates correspondence and prepares reports.

    Either I

    Twelve months of work experience in the California state service performing staff work in a class with a level of responsibility equivalent to that of Junior Staff Analyst, Range B, or Staff Services Analyst, Range B.

    Or II

    Eighteen months of experience in the California state service performing the duties of an Executive Secretary I.

    Or III

    Experience: Two years of progressively responsible experience in one or a combination of the following:

    1. Relieving an administrator of assigned administrative detail and preparing reports and/or recommendations for administrative action. (Experience in California state service must be at a level of responsibility equivalent to that of Office Services Supervisor I.); or

    2. Professional or technical experience in a field usually requiring an education of collegiate grade and involving duties and responsibilities which develop a working knowledge of the field of management, at least one year of which shall have been in a higher than trainee capacity.

    (Possession of a Master's Degree in Public, Personnel, or Business Administration or related field may be substituted for one year of the required experience. Possession of a Master's Degree in Hospital Administration with a one-year internship in a hospital or its equivalent may be substituted for the required experience.) and Education: Equivalent to graduation from college. (Additional qualifying experience may be substituted for four years of the required education on a year-for-year basis. Any work experience gained in State service may be used to meet this education requirement on a year-for-year basis.)

    (In appraising experience, more weight will be given to the breadth of experience and the evidence of the candidate's ability to accept and fulfill increasing responsibility than to the length of his/her experience.)

    Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

    Working Conditions

    Travel may be required.

    Minimum Requirements

    You will find the Minimum Requirements in the Class Specification.

    Additional Documents

    Special Requirements

    Do not include any confidential information on any documents you submit for a job vacancy, such as your State application, resume, or educational transcripts. Confidential information that should be excluded or removed from these documents includes, but is not limited to, your Social Security Number (SSN), birthdate, student identification number, driver's license number (unless required), basis of eligibility, examination results, LEAP status, marital status, and age. Confidential information on the first page of applications submitted electronically online, such as Easy ID number, SSN, examination related information, and driver's license number will automatically be redacted upon submission.

    Possession of Minimum Qualifications will be verified prior to interview and/or appointment. If you are meeting Minimum Qualifications with education, you must include your unofficial transcripts/diploma for verification. Official transcripts may be required upon appointment. If it is determined an applicant does not meet the Minimum Qualifications, the candidate will be withheld from the eligibility list, rendering them inactive and ineligible to be hired for the position. Candidates who have been withheld may file an appeal with the State Personnel Board.

    Candidates new to CDCR or the Division of Juvenile Justice are required to submit to a background investigation process utilizing Live Scan Fingerprinting, and Tuberculosis testing prior to appointment followed by department annual Tuberculosis testing/evaluation thereafter.

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