- The position may be filled before the closing date. Applications will be reviewed and selected candidates will be contacted on a rolling basis.
- Drafts, under attorney supervision, various legal documents, including pleadings, motions, dispositions, subpoenas, and correspondence for use in legal proceedings. Records messages of adjudication and disposition of cases. Examines all files and paperwork for accuracy and completeness. Creates and updates case lists. Creates, organizes, and prepares case files. Maintains internal PDO records of case assignments, case status, and case closures.
- Corresponds regularly with clients regarding the status of cases, providing continuous updates about the representation through disposition.
- Assists with emergency client needs.
- Organizes, maintains, and retrieves case and office information for all members of the advocacy team. Enters, updates, and retrieves information using multiple systems and databases, including internal case management system. Uses the computer to process, retrieve, and disseminate information and documents, including word processing functions for letters, memoranda and legal documents/correspondence.
- Proofreads legal and other documents. Assists attorneys in court and helps maintain court dockets and calendars and tracks all matters related to individual clients.
- Schedules appointments and sorts and distributes incoming mail. Compiles and types statistical reports and keeps monthly statistics on cases. Performs notary public services. Performs as backup for other clerical staff. Troubleshoots office equipment, printers, computers, fax machines and copiers and schedules needed maintenance. Coordinates meetings and takes minutes. May serve as backup receptionist. May assist in training staff, processing payroll and various personnel actions.
- Performs other job-related duties as assigned.
- Please attach resume to online application.
- Applications with a cover letter detailing interest in the position, including why you want to work for the Travis County Public Defender's Office.
- Mission-aligned experience (work or lived) advocating on behalf of or supporting people/communities directly impacted by the criminal/immigration/indigent civil legal system.
- Ability to fluently speak and write in Spanish; may occasionally assist with translation or interpretation services for team members.
- Policies, practices, procedures, and legal terminology related to courtsystem.
- Legal terminology, principles, procedures, documents, andforms.
- File management and modern officepractices.
- Word processing and other softwareprograms.
- Business letter writing, grammar and punctuation, and reportpreparation.
- May be required to develop knowledge of and adhere to federal and state laws requiring the confidential handling of certain health information.
- Organizing, updating, and filing legal case files.
- Working with attorneys and other legal personnel in a high-volumeenvironment.
- Preparing legalcorrespondence.
- Operating a variety of modern office equipment, including acomputer.
- Both verbal and written communication.
- Work independently on difficult or complex clerical tasks.
- Prepare, verify, correct, and record legal documents and complicated legal instruments.
- Maintainin confidential data and information.
- Establish and maintain effective working relationships with County employees and officials, attorneys, court personnel, law enforcement agencies, representatives of outside agencies, and the general public.
-
Legal Secretary
4 weeks ago
Duvera Consulting LLC Austin, United StatesA favorite client of ours (for many reasons) who has been voted the best firm to work for is hiring a Legal Secretary in their Austin office. The secretary will provide administrative support to attorneys in multiple practice sections; Corporate, Intellectual Property, and Litiga ...
-
Legal Secretary
4 weeks ago
Pillsbury Winthrop Shaw Pittman LLP Austin, United StatesAustin, Texas · Job Description · Pillsbury's Austin office seeks a Legal Secretary to provide high-level, administrative support to attorneys in multiple practice sections; Corporate, Intellectual Property, and Litigation, including secretarial team coverage and backup support. ...
-
Legal Secretary
2 weeks ago
Travis County TX Austin, United StatesThe Travis County Public Defenders Office (PDO) is a comprehensive public defender office envisioned to be client-centered, independent, and innovative to the needs of Travis County residents. Consistent with nationally recognized best practices, th Legal, Secretary, Office, Proc ...
-
Legal Secretary
2 weeks ago
Sparrow INTL Austin, United StatesJob Description · Job DescriptionSparrow Company, an executive search and staffing firm, has an immediately opening for a Legal Secretary in Austin, TX. This is a temporary to hire opportunity. · Position Summary: Provides legal secretarial support for attorneys and paralegals in ...
-
Legal Secretary
6 hours ago
W3Global Inc Austin, United StatesJob Description · Job DescriptionJob Description: · We are seeking a skilled Attorney to join our team. This position offers the opportunity to work in a dynamic legal environment where you can enhance your skills and contribute to the success of our team. If you are a dedicated ...
-
Legal Secretary
4 weeks ago
AMS Staffing Inc. Austin, United StatesPlease send resume should you be interested in the following Legal Secretary (Litigation) position located in Austin TX. This is a full-time, direct-hire position with a salary dependent on experience plus overtime and awesome benefits. If you're not interested, please pass along ...
-
PUC, Legal Secretary
2 weeks ago
CAPPS Austin, United StatesJob Description · Work with us and make a difference in Texas · The Public Utility Commission regulates the state's electric, telecommunication, and water and sewer utilities, implementing respective legislation and offering customer assistance in resolving customer complaints. ...
-
Legal Secretary
2 weeks ago
Jobot Austin, TX, United StatesLegal Secretary for a Trusted Texas Law Firm for Legal Solutions - Houston Office Committed to Empowering Diversity, Delivering Excellence · This Jobot Job is hosted by: Taylor Scarnato · Texas-based firm proudly providing the highest quality legal services for nearly 100 years ...
-
Legal Secretary
1 week ago
Jobot Austin, TX, United StatesLegal Secretary for a Trusted Texas Law Firm for Legal Solutions - Houston Office Committed to Empowering Diversity, Delivering Excellence This Jobot Job is hosted by: Taylor Scarnato · Are you a fit? Easy Apply now by clicking the "Apply" button · and sending us your resume. ...
-
Legal Secretary
3 weeks ago
Ultimate Staffing Services Austin, United StatesJob Description · Job DescriptionJob Description · Salary - $70K-90K · Our Client's Austin office seeks a Legal Secretary to provide high-level, administrative support to attorneys in multiple practice sections; Corporate, Intellectual Property, and Litigation, including secretar ...
-
Legal Secretary
1 week ago
Jobot Austin, United StatesJob Description · Job DescriptionLegal Secretary for a Trusted Texas Law Firm for Legal Solutions - Houston Office Committed to Empowering Diversity, Delivering Excellence · This Jobot Job is hosted by: Taylor Scarnato · Are you a fit? Easy Apply now by clicking the "Apply Now" b ...
-
Legal Secretary
2 weeks ago
Nossaman LLP Austin, United States**Key Responsibilities** · - Provide secretarial support to attorneys including: creating, editing, revising, redlining and/or proofreading documents from dictation, handwritten, typed and/or electronic copy · - Prepare frameworks and/or templates for briefs, motions and other co ...
-
Legal Secretary
3 days ago
Greenberg Traurig Austin, United StatesGreenberg Traurig (GT), a global law firm, has an exciting full-time employment opportunity for a Legal Support Specialist (formerly known as Legal Secretary) working with attorneys in a variety of departments in our Austin office. We offer competitive compensation and an excelle ...
-
Legal Secretary III-IV
2 weeks ago
Texas Attorney General Austin, United States****PLEASE NOTE THIS APPLICATION IS EXPRESSING INTEREST IN THIS ROLE AND NOT A FORMAL APPLICATION***** · Performs complex to advanced legal secretarial, administrative, and clerical duties for four or more attorneys. Work involves preparing and typing legal briefs, correspondence ...
-
Puc, Legal Secretary
3 days ago
PUBLIC UTILITY COMMISSION OF TEXAS Austin, United States**PUC, Legal Secretary (Legal Secretary III - IV)** **(** **)** · **Organization**: PUBLIC UTILITY COMMISSION OF TEXAS · **Primary Location**: Texas-Austin · **Work Locations**: Public Utility Commission of T 1701 N Congress Ave Austin 78701 · **Job**: Office and Administrative S ...
-
Intellectual Property Legal Secretary
3 weeks ago
Burnett Specialists Staffing | Recruiting Austin, United StatesElite international law firm is seeking a Legal Secretary to support a group of IP Litigation attorneys. · Primary Responsibilities · Candidate will effectively support attorneys in preparing for depositions, arbitrations, mediations, and trials. · Provides administrative support ...
-
Litigation Legal Assistant/secretary
1 week ago
Walsh Gallegos Kyle Robinson & Roalson P.C. Austin, United StatesWalsh Gallegos Kyle Robinson & Roalson P.C., a mid-size law firm with offices in Texas and New Mexico, seeks an experienced Legal Secretary for its Austin office to support a high volume litigation practice. This position supports attorneys in managing administrative and clerical ...
-
Litigation Legal Assistant/secretary
1 week ago
Walsh Gallegos Trevino Kyle & Robinson P.C. Austin, United StatesWalsh Gallegos Kyle Robinson & Roalson P.C., a mid-size law firm with offices in Texas and New Mexico, seeks an experienced Legal Secretary for its Austin office to support a high volume litigation practice. This position supports attorneys in managing administrative and clerical ...
-
Litigation Legal Assistant/secretary
3 weeks ago
Walsh Gallegos Kyle Robinson & Roalson P.C. Austin, United StatesWalsh Gallegos Kyle Robinson & Roalson P.C., a mid-size law firm with offices in Texas and New Mexico, seeks an experienced Legal Secretary for its Austin office to support a high volume litigation practice. This position supports attorneys in managing administrative and clerical ...
-
Ultimate Staffing Services Austin, United StatesJob Description · Job DescriptionWe are seeking for a dynamic Legal Secretary to offer comprehensive administrative assistance across various practice areas including Corporate, Intellectual Property, and Litigation. The successful candidate will play a crucial role in supporting ...
Legal Secretary - Austin, United States - Travis County (TX)
Description
Job Summary
The Travis County Public Defender's Office (PDO) is a comprehensive public defender office envisioned to be client-centered, independent, and innovative to the needs of Travis County residents.
Consistent with nationally recognized best practices, the PDO provides high-quality holistic defense representation and other support to people accused of criminal offenses in Travis County.
Legal Secretaries are an integral part of the interdisciplinary practice team supporting the administrative needs of the team and maintaining and managing client and case information.
Legal Secretaries work closely with all advocates including attorneys, social workers, investigators, and paralegals to collect, organize, and prepare files and legal documents relating to representation of PDO clients.
DISTINGUISHING CHARACTERISTICS:
This is the first in a series of two legal secretarial-related job classifications within the Administrative Support job family.
This classification is distinguished from the Legal Secretary Senior in that incumbents typically have less experience and do not function as lead Legal Secretaries or work directly for a Division Director.
Sensitivity to detail and confidentiality.Salary Information:
Legal Secretary Salary:
$50, $53,778.57 Annually
Duties and Responsibilities
Informs clients about important issues including but not limited to missed court appearances, change of court date and reassignment of counsel.
Drafts notices of appeal.Education and Experience:
Associate's degree in Legal Secretarial Science, Paralegal Studies, Criminal Justice, Public Administration, Business Administration or a directly related field AND two (2) years of advanced secretarial experience, including one (1) year as a Legal Secretary;
OR,
Any combination of education and experience that has been achieved and is equivalent to the stated education and experience and required knowledge, skills, and abilities sufficient to successfully perform the duties and responsibilities of this job.
Licenses, Registrations, Certifications, or Special Requirements:
Preferred:
Knowledge, Skills, and Abilities:
Knowledge of:
Skill in:
Ability to:
The PDO is committed to inclusive hiring and dedicated to diversity in our work and staff. The PDO strongly encourages candidates of all identities, experiences, abilities and communities to apply.
All applicants should be dedicated to working in and sustaining an environment that enables staff and clients to feel empowered, valued, respected, and safe.
In considering applicants, the PDO values an applicant's experience and/or thoughtfulness in working with people from communities that experience marginalization.
Physical requirements include the ability to lift/carry up to 25 pounds occasionally, visual acuity, speech and hearing, hand and eye coordination and manual dexterity necessary to operate a computer and office equipment.
Subject to standing, walking, sitting, repetitive motion, reaching, climbing stairs, bending, stooping, kneeling, crouching, crawling, pushing, pulling, balancing, client/customer contact, squatting to perform the essential functions.
This job description is intended to be generic in nature. It is not necessarily an exhaustive list of all duties and responsibilities.The essential duties, functions and responsibilities and overtime eligibility may vary based on the specific tasks assigned to the position.
This position is partially funded through a multi-year grant from the Texas Indigent Defense Commission.The position is anticipated to start Fall 2023.
Department:
Public Defender's Office
Location: 1010 Lavaca Street, 2nd floor, Austin, TX 78701
Post-Offer Criminal Background Check Required.