Legal Secretary - Austin, United States - Nossaman LLP

Description

• Provide secretarial support to attorneys including: creating, editing, revising, redlining and/or proofreading documents from dictation, handwritten, typed and/or electronic copy
• Prepare frameworks and/or templates for briefs, motions and other court documents for attorneys and paralegals
• File electronic documents with courts and agencies ensuring appropriate and relevant court procedures are followed and deadlines are met
• Facilitate the calendaring/docketing of court and discovery deadlines and other important dates in conjunction with the Firm's Docketing team
• Coordinate logistics of depositions, mediations, arbitrations and/or trials (i.e. venue location, court reporter/videographer, etc.)
• Process and route incoming/outgoing mail, faxes and electronic communications
• Prepare new client/matter intake forms and engagement letters, liaising with the Conflicts team, General Counsel and Finance Committee as needed
• Process and monitor expense reports/reimbursements, vendor bills and check requests
• Support the billing process: assisting attorneys with, proofreading, editing and releasing time entries and prebills while coordinating with the billing team on the mailing of invoices
• Assist with managing the calendars of assigned attorneys: coordinating meetings, making travel arrangements and arranging additional support, e.g. catering, technology and office services
• Maintain administrative and client files in electronic and/or paper format adhering to the Firm's Information Governance policies and best practices
• Support other legal support services department projects and initiatives as needed, including providing backup support to other legal secretaries firmwide

• High School Diploma, or equivalent, required; Bachelor's degree preferred.
• A minimum of five (5) years of litigation secretary experience directly supporting litigation attorneys is required
• Eminent Domain and some transactional experience is preferred, but not required
• Familiarity with and strong working knowledge of legal terminology, legal and court proceedings including State and Federal court filing processes/systems
• Extensive experience in formatting pleadings and briefs, table of contents, table of authorities and styles
• Experience supporting multiple attorneys simultaneously.
• Strong time management skills including the ability to multitask, prioritize work and communicate workload challenges to attorneys and/or administrative manager
• Experience with timekeeping/billing software; experience with Aderant preferred
• Superior communication and engagement skills, including the ability to interact credibly and diplomatically with individuals at all levels of the Firm including clients
• Strong interpersonal skills including the ability to work effectively in a collaborative organization and to create consensusbased support for strategies and processes
• Exceptional organizational, grammar, spelling and proofreading skills to support heavy administrative responsibilities
• Ability to act as backup to other team members across Practice Groups to support additional attorneys when necessary
• Type a minimum of 60+ WPM

Nossaman is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, age, national origin, genetic information, protected veteran status, marital status, sexual orientation, gender identity, gender expression, disability status or any other category protected by local, state or federal law.

This policy applies to all aspects of Nossaman's employment lifecycle including recruitment, placement, promotion, transfer, compensation, benefits, social and recreational activities.