- Set up new files, including preparation of conflict worksheet (including review of new file contents for names and relationships of parties and communication with attorney(s)); organize file contents; prepare Contact Sheet; docket all answer/response/client guideline dates; maintain Client Portal; review Client Guidelines and Reporting Forms;
- Setup any templates for reports, answers and/or discovery in document management software;
- Maintain attorney client list, deadlines and calendar;
- General file maintenance and management, with focus on creating systems to help identify location of documents and what documents have been received and/or produced;
- File general correspondence, e-mails and/or other legal documents in document management software;
- Prepare and edit general correspondence, pleadings and/or discovery from attorney dictation, with same day turnaround time desirable; otherwise, next day turnaround time;
- Draft form or enclosure letters to court personnel, opposing counsel, employer, etc.;
- Related copying, scanning, faxing, etc.;
- Prepare documents for filing; sending filed copies to proper parties;
- Field and handle phone calls that may come in for attorney in attorney's absence;
- Review and process incoming and outgoing mail; scan and save to document management software;
- Possible scheduling of meetings, hearings, depositions, mediations, etc., and calendar same;
- Prepare and update indices of pleadings, discovery, and other file materials (including medical records if not preparing chronology);
- Draft, process and/or maintain Records requests;
- Request checks for any filing fees or other court expenses;
- Process vendor invoices;
- Request court reporters and reserve conference rooms for depositions, mediations, etc. as needed;
- Prepare closed files, including offsite storage and/or shredding; coordinate with the Finance Department to close in our system and final bill; close matters in docketing system;
- Prepare expense reimbursements;
- Possible assistance with Marketing;
- Back up other Legal Administrative Assistant(s) as requested or assigned; and,
- Record billable hours according to billable work assigned by attorney(s).
- Bachelor's degree or higher from a 4-year college or university, or
- Paralegal certificate from an accredited paralegal program, or
- At least 10 years' experience working as a legal assistant or paralegal
- Proficiency with Microsoft Office Suite, including Microsoft Word
- Minimum typing speed of 50 wpm
- Knowledge of document management, billing, docketing, and e-discovery legal software is helpful
- Excellent client service and interpersonal skills with the ability to interact well with and respond to the needs of all levels of individuals
- Ability to communicate clearly and concisely in oral and written form
- Highly organized with attention to details, including the ability to own and prioritize all aspects of the position and meet deadlines in a dynamic, fast-paced environment
- Effectively manage and maintain confidential information
- Self-starter with the ability to work independently, or as part of a team, using initiative in all aspects of assignments
- Ability to read and absorb complex information quickly and accurately
- Ability to provide paralegal and/or administrative support for two or more attorneys
- Prior law firm experience is a plus
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Legal Assistant - Raleigh, United States - Russell Tobin
Description
Job Description
Job DescriptionOur client, a mid-size regional defense firm is looking for a Litigation Legal Assistant to join their Raleigh team. The Legal Assistant assists attorneys and legal staff in their day-to-day work, enhances attorney effectiveness by providing administrative and legal knowledge and support, and represents the attorney and firm to clients, legal professionals and other matter related individuals. A Legal Assistant further supports the attorney by drafting legal documents, maintaining files, performing research and preparing for upcoming events, including hearings, depositions, mediations and trials.Primary Job Responsibilities:
Minimum Qualification(s):
Knowledge/Skills/Abilities:
Compensation
The salary wage range that we expect to pay for this position is a minimum of $48,000 and a maximum of $52,000 annually. The actual pay wage may vary based on experience or other relevant factors.
#LI-CF1Company DescriptionRussell Tobin is an equal-opportunity employer and values diversity in the workplace. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.
