- Fairfax, VA
- Classified Staff
- Opening on: Apr
- Serves as the search coordinator for the Dean's Office hiring. Works directly with the search committee chair to outline the timeline of the search, communicating as necessary with the search committee and the candidates regarding meetings and interviews, handles logistics of interviews, and follows up with appropriate parties as necessary. Arranges travel for candidates, if required;
- Attends Business Administrator Group meetings and other meetings as appropriate, and disseminates information to colleagues as applicable;
- In coordination with the Dean's Office Human Resources team, processes the necessary hiring paperwork of new part-time wage employees and graduate assistants working within the Dean's Office;
- In collaboration with the Dean's Office Human Resources team, participates, as needed, with onboarding new Dean's Office staff. This may entail Telecom requests, updating contact lists and listservs, and ordering any needed office supplies;
- At least once per semester, reviews and organizes the supply room, ensuring adequate office supplies are available at all times. Coordinates with the Development Operations Manager and other staff as necessary to accomplish the organization task;
- Coordinates, submits, and tracks progress, as necessary, related to facilities work orders and surplus requests. Requests made by Dean's Office staff should be handled in a timely fashion and all relevant updates should be communicated to the requestor;
- Serves as the Telecom Coordinator for the Dean's Office, ensuring all requests related to office phone needs are managed in a timely manner. Tracking of requests in the Pinnacle system may also be required to ensure requests are managed appropriately;
- Maintains various contact lists (Dean's Office staff, Chair and Directors, Office Managers), updating the lists as needed when changes occur. Ensures other lists are maintained as changes occur, including MS Teams, Blackboard organizations, etc. Distributes updated lists, as needed, to Dean's Office and other groups, as appropriate;
- Maintains the college's faculty and staff listservs, updating at least once per Fall and Spring semester;
- Serves as a back-up for the Dean's Office key requests, as well as electronic building card access needs;
- Serves as the Dean's Office Records Liaison, which includes preparing files for transfer to archive and creating and retaining the appropriate documentation. Ongoing training may be required for this role; and
- Serves as a backup for front-office coverage. This may entail physically covering the reception desk during times of extended Office Assistant absences and absence of Administrative Assistant.
- Serves as the Dean's Office expert in purchasing and accounts payable processes; serves as the point of contact for all purchasing needs in the Dean's Office, including but not limited to: PCard purchases, eVA payments, reimbursements for faculty and staff, and transactions within the Mason Finance Gateway system. Ensures proper utilization of PCard and eVA purchases, reconciles all charges, and submits for approval. Retains and keeps documentation organized in accordance with statues of Virginia;
- In collaboration with the Director of Operations and Initiatives and the Associate Dean for Faculty Affairs, plans annual budget for Dean's Administration org and Faculty Affairs org, respectively. Maintains accurate financial records, tracks all funds for spending, performs financial reconciliations as required by fiscal policy, and conducts budget projections;
- Serves as the college's point of contact for purchasing computer replacements. This entails multiple dimensions, including 1) identifying specifications for computer choices and getting necessary quotes from Patriot Tech; 2) providing CHSS units with a report giving the age of current computers and sending call for requests for eligible replacements; 3) identifying new faculty/staff that will receive a computer; 4) reviewing requests and identifying those that will be purchased according to college policy; 5) submitting purchase orders via eVA for each CHSS unit; 6) tracking receipt of computers in CHSS units and assign barcodes when computers are delivered; 7) maintaining the supply of barcode tags from Fixed Assets, completing required spreadsheet, returning to Fixed Assets when barcode supplied is depleted, and requesting additional barcode tags; and 8) approving invoices as received and reconciling purchases when needed;
- Serves as the college's point of contact for the annual equipment inventory process. This entails running a report identifying equipment that must be/should be inventoried annually; creating a schedule for all units to use the college's equipment scanner; working with the units to find missing equipment as necessary; and serving as the point of contact, communicating directly with Fixed Assets to complete the annual inventory process; and
- Manages the college's supply of extra laptops for use by units when necessary. This may entail routine inspection of equipment, ensuring faculty/staff can logon to PCs (and if they are no longer supported by MESA, submitting a ticket to get the computer back on MESA).
- Serves as the travel coordinator for the Dean's Office. Coordinates and processes domestic and international travel arrangements for Deans, staff, or interview candidates. Ensures all travel authorization and reimbursements are managed in an accurate and timely manner. Serves as a resource for office staff related to travel inquiries;
- Serves as a back-up to the Administrative Assistant in any scheduling needs related to the Dean's calendar or Senior Staff calendars; and
- Serves as a back-up for scheduling needs related to conference rooms and off-campus site locations.
- High school diploma or equivalent;
- Office administration experience;
- Independent, self-starter with solid organizational skills, attention to detail, and ability to perform efficiently in an active, priority-changing atmosphere;
- High level of professionalism and customer-service orientation;
- Ability to maintain excellent working relationships with other employees and outside contacts;
- Skilled performance in a high-profile, deadline-driven, detail-oriented, service-focused work environment;
- Advanced oral and written communication skills are essential;
- Proficiency in MS Office skills;
- Ability to analyze and prioritize multiple tasks, make decisions, and meet deadlines;
- Capable of shifting priorities as required, responding in a timely and professional manner to unanticipated new assignments;
- Willing to seek direction and professional development/training opportunities;
- Proven persistence in organizational problem-solving; and
- Ability to manage and complete special projects independently.
- Bachelor's degree in a related field;
- Experience working in a higher-education setting;
- Demonstrated skills in fiscal management, office management, and human resources;
- Experience with Banner, Excel, VA Commonwealth's eVA purchasing system, and Bank of America PCard reconciliation system; and
- Knowledge of university policy, procedures, practices, and university organization.
-
Office Manager
1 week ago
PRISM Vision Group Fairfax, United StatesSummary: · The Office Manager reports to the Director Operations and is responsible for managing daily operations of the office, personnel management and ensuring policies and procedures are followed. The Office Manager leverages administrative and clinical knowledge to coordina ...
-
Office Manager
2 weeks ago
TriSearch Fairfax, United StatesJob Description · Job DescriptionOffice Manager/Assistant Practice Manager - Fairfax area · Qualifications: · We are seeking a highly motivated and flexible individual to fill our Full-Time Office Manager position which will assist the Practice Manager with overseeing the genera ...
-
Front Office Manager
1 day ago
Crescent Hotels & Resorts Fairfax, United StatesAre you ready to be the face of our dynamic team? We're on the lookout for a passionate and proactive Front Office Manager to orchestrate seamless experiences for our guests. At Crescent Hotels & Resorts, we are a team of hospitality professionals wh Office Manager, Manager, Offi ...
-
Front Office Manager
3 weeks ago
Crescent Services Fairfax, United StatesAre you ready to be the face of our dynamic team? We're on the lookout for a passionate and proactive Front Office Manager to orchestrate seamless experiences for our guests. · At Crescent Hotels & Resorts, we are a team of hospitality professionals who are deeply connected to & ...
-
Capital Caring Health Falls Church, United StatesOverview: · The Pediatric Office and Volunteer Manager works under the Executive Director, Childrens Programs to support pediatric staff with various administrative tasks, special event planning, fundraising, and assistance with program implementation of hospice, palliative care ...
-
Business Office Manager
2 weeks ago
The Kensington Falls Church Falls Church, United StatesInterested in joining The Kensington Family? · APPLY NOW · Why The Kensington Falls Church? Because Our Promise is to love and care for your family as we do our this extends to our team members too · Become part of a community that's driven by its unique core values: · a Love ...
-
Office Manager/AFSO
2 weeks ago
P E Systems (VA) Fairfax, United StatesP E Systems, Inc. has a great opportunity for an Office Manager/AFSOat our headquarters location in Fairfax, VA. · P E Systems, Inc. genuinely cares about their employees. We bring together the best people and the best careers. Our family of talented and focused professionals en ...
-
Assistant Office Manager
3 weeks ago
George Mason University Fairfax, United States· Assistant Office Manager · Fairfax, VA · Part-Time / Hourly Wage · Opening on: May · Add to favorites · Favorited · View favorites · Department: Col of Ed and Human Development · Classification: GMU Worker · Job Category: Part-Time / Hourly Wage · Job Type: Part-Time · ...
-
Operations Manager, Project Management Office
2 weeks ago
General Dynamics Information Technology Fairfax, United StatesReq ID: · RQ175875 · Type of Requisition: · Regular · Clearance Level Must Be Able to Obtain: · None · Public Trust/Other Required: · None · Job Family: · Business Operations · Skills: · Program Management Office (PMO),Program Startup,Project Management Office (PMO),Project ...
-
Member & Customer Relations Representative
3 weeks ago
AIHA N/A, United StatesAbout the Role · Reporting to the Senior Manager, Member & Customer Relations, the Member & Customer Relations Representative supports the Member & Customer Relations team. They do so by answering phone calls and responding to emails, maintaining the mail room, interacting with m ...
-
Office Manager
2 days ago
Angels Mission Home Care Services L Fredericksburg, United StatesJob Description · Job DescriptionOffice management · Customer Service ManagementRemove · Medical / Health Insurance Skills And BillingRemove · Healthcare KnowledgeRemove · Company DescriptionANGELS MISSION HOME CARE SERVICES is small business based in Stafford, VA. We currently ...
-
Licensed Real Estate Sales Agent
2 weeks ago
CENTURY 21 Redwood Realty Fairfax, United States· Job Description · Looking for a breakthrough in your real estate career with the proper discipline, systems, and culture? · If you already possess your real estate license, we want to speak with you · We're looking for a Licensed Real Estate Agent who is a coachable self-start ...
-
Licensed Real Estate Sales Agent
2 weeks ago
CENTURY 21 Redwood Realty Fairfax, United States· Job Description · A Licensed Residential Real Estate Agent is a real estate agent who helps guide customers through the intricacies of the home sale and purchase process. When it comes to real estate transactions, home sellers and buyers have a lot of questions, so they will b ...
-
Office Coordinator
16 hours ago
DesignForce Fairfax, United StatesDo you have a passion for helping others? Don't miss out on this exciting opportunity to not only support our client, a boutique architecture firm in Fairfax, Virginia, but to help them thrive · The Office Coordinator is an integral part of this firm's daily operations as they a ...
-
Board Certified Behavior Analyst
4 days ago
Centria Autism Fairfax, United States· Centria Autism is the largest provider of Applied Behavior Analysis (ABA) for children with Autism Spectrum Disorder (ASD) across the state of Michigan, with services in 12 other states. Our mission is to help every child living with autism to develop, pursue and achieve their ...
-
Sterilization Technician
3 days ago
Caughlin & Associates Falls Church, United StatesA small dentistry office in Falls Church is looking to add a sterilization tech to their team to help grow their office This office has been around for almost two decades and specialist in a variety of sleep apnea and jaw disorders. This person will work closely with the main pra ...
-
Commercial Lines Account Manager
2 weeks ago
Partner Insurance Advisors, Inc. Fairfax, United StatesAbout Us: · Partner Insurance is a quickly growing independent Erie Insurance Agency in Fairfax, VA est. in 2019. We are focused on selling and servicing Commercial Property & Casualty Insurance in the DMV and looking for qualified CL Account Managers who want a boutique style cu ...
-
Systems Engineer
3 weeks ago
Leidos Falls Church, United StatesThe Integrated Systems Division at Leidos is seeking an experienced, focused professional to serve as a · Systems Engineer . This is an exciting opportunity to be a part of a new Task Order. The successful candidate will be responsible for supporting best-in-class Systems Enginee ...
-
Procurement Analyst
1 week ago
Mastech Digital Falls Church, United StatesJob Profile: Procurement Analyst · Skills: Analytical Thinking, Microsoft Office, Sourcing and Procurement · Rate: $37/hr on W2 with conversion of $75K PA. · Location: Falls Church, VA- once every week- HYBRID · US Citizenship Required · TITLE: Procurement Analyst · Location: Hyb ...
-
Account Manager
2 weeks ago
Oxford Global Resources Fairfax, United StatesAccount Manager · Come work for a leading staffing and consulting company with offices across North America and Europe. As an Account Manager you'll be engaging daily with companies and clients that are leading the way in cutting edge research, science and technology. You'll em ...
Office Manager - Fairfax, United States - George Mason University
![Default job background](https://contents.bebee.com/public/img/bg-user-ex-1.jpg)
Description
Office Manager
Favorited
View favorites
Department: Col of Humanities and Soc Science
Classification: Admin Office Specialist 3
Job Category: Classified Staff
Job Type: Full-Time
Work Schedule: Full-time (1.0 FTE, 40 hrs/wk)
Location: Fairfax, VA
Workplace Type: Hybrid Eligible
Pay Band: 03
Salary: Salary commensurate with education and experience
Criminal Background Check: Yes
About the Department:
The mission of the College of Humanities and Social Sciences (CHSS) is to provide the intellectual foundation for undergraduate and graduate education at George Mason University, and to achieve national and international recognition in selected areas of graduate study and scholarship.
About the Position:
The Office Manager provides operational, financial, and equipment management support for the CHSS Dean's Office through tasks that include: coordinating with the HR team to assist with part-time and graduate student hiring in the office as well as assisting with onboarding of new staff, budget tracking and reconciliation, managing the annual equipment inventory process, handling purchasing of computer replacements for faculty and staff in the college, managing the loaner laptop program, serving as the point-of-contact for all purchasing needs within the office (PCard, eVA, etc.), and serving as telecom coordinator.
Responsibilities:
Office Administration, Operations, and Human Resources:
Purchasing, Annual Equipment Inventory, and Management of Loaner Laptop Program:
Travel Coordination and Back-up for Scheduling:
Required Qualifications:
Preferred Qualifications:
Instructions to Applicants:
For full consideration, applicants must apply for the Office Manager at Complete and submit the online application to include three professional references with contact information, and provide a cover letter and resume.
Posting Open Date: April 15, 2024
For Full Consideration, Apply by: May 24, 2024
Open Until Filled?: Yes