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River Grove

    Office Assistant - River Grove, United States - Triton College, IL

    Triton College, IL
    Triton College, IL River Grove, United States

    5 days ago

    Default job background
    Description

    Performs general office support duties for an administrator, chairperson/coordinator, or department, where programs, policies, and procedures are fairly standardized and established and not subject to frequent or extensive change, which, once mastered, follow a general routine and predictable course.

    Qualifications

    Education:

    High school diploma or equivalent with ability to read, perform basic arithmetic, and follow verbal and written instructions as required.


    Experience:
    One year of work experience in an office setting with demonstrated experience in word processing and office procedures.

    Skills:
    Ability to type at 60 wpm. Strong oral and written communication skills. Excellent customer service skills.


    Demonstrated computer skills including:
    Microsoft Office (Word, Excel, Access, Publisher), email, Internet, and website maintenance. Ability to prioritize, multitask, work independently, and maintain confidentiality.

    Responsibilities


    • Perform general office support duties including answering telephone, greeting visitors, students, and/or employees, screening calls, taking messages, responding to voice or e-mail messages, referring individuals and inquires to appropriate personnel, and disseminating department or institution information as necessary.
    • Complete routine and complex word processing duties such as preparing correspondence, reports, memos, meeting materials, presentations, etc. Edit materials for grammar and content, and proofread completed documents prior to distribution.
    • Process faculty course assignments
    • Attend meetings as needed. Type and distribute minutes.
    • Maintain calendar for upcoming events, meetings, projects, and activities. Schedule appointments, and make travel arrangements.
    • Prepare, process, and distribute College required paperwork, including forms, billings, work orders, requisitions, lists, authorizations, travel reimbursements, invoices, etc.
    • Train, supervise, and direct student aides and hourly employees.
    • Organize and maintain department records and files. Develop effective processes to retrieve and update files as necessary.
    • Perform duties using data processing, data entry, database management, and other computer systems and software, which may include web page management, as required.
    • Assist with event planning and coordination of various special events.
    • Compile data and assist in the preparation of general and complex reports. Independently research a wide variety of complex information.
    • Order supplies and maintain inventory
    • Assists students, faculty, staff, and the public with various tasks such as filling out forms correctly, class enrollment, work orders, etc.
    • Performs other job-related duties as assigned by supervisor according to established practices, procedures, techniques, and standards.
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