- Coordinate and manage calendars, appointments, audio and video teleconferences for senior executives.
- Coordinate travel arrangements and travel vouchers for senior executives.
- Prepare and edit correspondence, reports, and presentations.
- Receive and respond to requests for assistance or information.
- Conduct research and gather information for various mission initiatives.
- Organize and prioritize incoming tasks and requests for senior executives.
- Assist in the preparation and follow-up of meetings, including taking meeting minutes as needed.
- Manage and maintain classified, controlled unclassified, confidential, and unclassified files and documents.
- Liaise with higher headquarters, governmental organizations, stakeholders, and subordinate organizations to ensure effective communication and collaboration.
- Serve as the point of contact between senior executives.
- Assist in the planning and execution of STARE Project Office events and special projects.
- Manage operations for senior executive front office.
- Active DoD Secret Security Clearance or have the ability to obtain and maintain one which requires U.S citizenship
- 10+ years of proven experience as an executive assistant or a similar role.
- Strong knowledge of office management systems and procedures.
- Exceptional organizational and time management skills.
- Excellent written and verbal communication abilities.
- Attention to detail and accuracy.
- Proficient in Microsoft Office Suite, MS Teams and SharePoint.
- Ability to handle multiple tasks and work under tight deadlines.
- Discretion and ability to maintain confidentiality.
- Strong problem-solving and decision-making skills.
- Ability to work independently with minimal supervision.
- Professional demeanor and strong interpersonal skills.
- Flexibility to work outside regular business hours when necessary.
- Familiarity with Army, OSD and DoD organizations and staff processes desired.
- A Bachelor's Degree in Business Administration or related field is preferred
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Senior Executive Assistant - Huntsville, United States - KBR
Description
Title:
Senior Executive Assistantin KBR is seeking a highly organized and experienced Senior Executive Assistant to join our team to support to the Army's Search Track Acquire Radiate Eliminate (STARE) Project Office located on Redstone Arsenal, AL. As a Senior Executive Assistant, you will provide comprehensive administrative support to senior executives and help ensure efficient business operations. You will have the opportunity to work in a fast-paced and dynamic environment, supporting top-level decision-makers and contributing to the success of the organization. The ideal candidate is proactive, detail-oriented, and possesses excellent communication and time management skills. Duties include, but are not limited to:
Responsibilities
Requirements
KBR is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by federal, state, or local law.
