- Regular engagement with senior level executives, including coordination of schedules and meetings. Track action items and suspense dates.
- Maintain daily calendars of executives, planning appointments, events, and travel.
- Responsible for coordination, integration and synchronization of staff actions, events, and activities.
- Facilitate internal communication and manage calendars (Outlook-based calendar coordination and collaboration with all levels of staff).
- Interact with high-ranking visitors from both the military and civilian communities.
- Responsible for file management, including developing and maintaining a central repository for all briefings and documents.
- Ability to work independently, but also closely interact with other teams as necessary for issue resolution, troubleshooting and solution identification.
- Review outgoing correspondence for conformance to policies, grammar, spelling, and format.
- Compile and/or edit briefings to ensure communications are accurately and effectively conveyed to the target audience.
- Provide remarks, notes, and talking points for presenters when appropriate.
- Responsible for coordinating, integrating, and synchronizing between multiple divisions, including acquisitions, contracting and budget/financial.
- Ability to translate and summarize detailed and complex technical data and condense into understandable communications.
- Must be comfortable interacting with senior leadership and communicate with succinct, clear, and concise information.
- Clearance Requirements:
- Desired: ACTIVE TOP SECRET with SCI (TS SCI)
- Minimum requirement: ACTIVE TS clearance, with ability to obtain TS with SCI.
- Ability to perform duties onsite (required onsite time is 100%). Occasional telework may be allowed.
- 5+ Years of relevant experience.
- Experience with Microsoft Office Suite (Word, Excel, Power Point, Outlook and Teams). Vizio and graphics experience is preferred.
- Excellent communication and strong organizational skills, including the ability to prioritize work and meet deadlines.
- Ability to manage multiple tasks and prioritize appropriately.
- Comfort in collaborating with team and providing agile support while assisting with "big picture" organizational goals.
- Ability to think strategically and be comfortable working in a rapidly changing environment.
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Executive Assistant - Huntsville, United States - Thompson Gray Inc.
Description
Job Description
Job DescriptionThompson Gray is an Equal Opportunity Employer and VEVRAA Federal Contractor. This contractor and subcontractor shall abide by the requirements of 41 CFR a), a) and a). These regulations prohibit discrimination against qualified individuals based on their status as protected veterans or individuals with disabilities, and prohibit discrimination against all individuals based on their race, color, religion, sex, gender identity, sexual orientation, or national origin. Moreover, these regulations require that covered prime contractors and subcontractors take affirmative action to employ and advance in employment individuals without regard to race, color, religion, sex, gender identity, sexual orientation national origin, protected veteran status or disability. Thompson Gray, Inc. welcomes minority and veteran applicants.
The Executive Assistant will provide administrative duties and assist executive management at a Program Management (PM) office on Redstone Arsenal. The position requires onsite work in a Secure Compartmented Information Facility (SCIF).
Duties Include:
Position Requirements:
