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    Assistant Office Manager - Plano, United States - Sylvie Jewelry

    Sylvie Jewelry
    Sylvie Jewelry Plano, United States

    2 weeks ago

    Default job background
    Retail
    Description

    Assistant Office Manager, Sylvie Jewelry

    • Opportunity to grow with a business that values its employees as family members
    • Diverse and evolving responsibilities built on trust over time ensure no two days are alike
    • Contribute to the backbone of daily business operations and long-term success

    We are seeking a dedicated and versatile professional that has a knack for solving obstacles and absorb skills in a multitude of areas in our business, while applying their existing skills to the role. The Assistant Office Manager will play a crucial role in maintaining and enhancing our office operations by handling a wide range of executive, administrative, and operational duties. This position requires a high level of professionalism, the ability to manage multiple tasks simultaneously, and a keen attention to detail.

    Responsibilities:

    • Daily Administrative Tasks: Execute daily operations including deposit handling, backup support for customer relations, fulfillment department assistance, new customer processing, and shipment coordination
    • Operational and Executive Support: Address HR and IT issues, manage invoicing, prepare shipment labels, and undertake undefined tasks ensuring smooth operations
    • Financial Management: Generate weekly reports, assist with payables, administer checks, and assist with accounts receivable to uphold financial integrity
    • Facilities Management: Act as the point of contact for any office facility issues, including building maintenance
    • Strategic Assistance to the Executive Team: Provide data backup, IT support, and assist with operational tasks to optimize business processes
    • HR Responsibilities: Engage in human resources tasks, ensuring the well-being and professional development of our team.

    Ideal Candidate:

    • Proven ability to solve problems proactively and handle unforeseen challenges.
    • Exceptional organizational skills with a detail-oriented mindset.
    • Effective communication skills for interacting with diverse teams and external stakeholders.
    • Previous and meaningful (3+ years) experience in an office environment, demonstrating strong administrative or executive support skills.
    • Tech-savvy with proficiency in Microsoft Office and the capacity to learn new software rapidly, and an eagerness to grow excel skills.

    Compensation:

    • Salary: 50K to 60K per year, with bonus program
    • Paid Time Off: Vacation, Sick
    • Health insurance
    • Retention Bonus Program
    • IRA Match
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