Jobs

    Program Coordinator - Washington, United States - George Washington University

    George Washington University
    George Washington University Washington, United States

    2 weeks ago

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    Description
    JOB OVERVIEW

    Job Description Summary:
    The George Washington University (GWU) School of Medicine and Health Sciences (SMHS) sponsors residency and fellowship programs accredited by the Accreditation Council for Graduate Medical Education (ACGME). The Graduate Medical Education (GME) Office provides oversight and support for all ACGME-approved residencies at GWU SMHS and its affiliate institutions. GME acts as a central office for 450 current residents and alumni records. The office functions as a Dean's, HR, Alumni, International services, and compliance office combined. The Program Coordinator manages employment and educational records of current and alumni resident physicians according to University and SMHS policies, ECFMG regulations, ACGME requirements, and Medicare reimbursement. Responsibilities include new resident credentialing, training verification, contract preparation, medical license processing, resident loan deferments, and onboarding visiting residents. Additionally, the role involves providing administrative support for the Associate Dean.

    Purpose:
    This position offers general administrative support for an academic program or initiative. The role involves serving as a program point of contact, answering inquiries, assisting with various administrative tasks, and supporting program staff. Duties include record management, compliance, customer service, and administrative support.

    Duties:
    • Manage employment and educational records of 450 resident physicians
    • Review and ensure completion of application documents
    • Monitor MedHub system for document completion
    • Enter new resident information for credentialing
    • Prepare reports and assist with licensure applications
    • Coordinate resident physician deferment applications

    Customer Service Responsibilities:
    • Receptionist duties
    • Interact with residents, program directors, and staff
    • Assist with paperwork completion
    • Coordinate logistics for meetings and events
    • Order office supplies and equipment

    Administrative Support:
    • Support GME office staff
    • Maintain calendars and schedules
    • Monitor email account and document minutes
    • Assist with planning and implementing GME events

    Minimum Qualifications:
    Candidates must have a high school diploma/GED with 3 years of relevant experience or a Bachelor's degree. Equivalent education and experience may be considered.
    Preferred Qualifications:
    • Bachelor's degree preferred
    • 2+ years of relevant experience ideal
    • Experience in Graduate Medical Education a plus
    • Strong communication and organizational skills
    • Proficiency in Microsoft Office

    JOB DETAILS

    Campus Location: Foggy Bottom, Washington, D.C.
    College/School/Department: School of Medicine and Health Sciences (SMHS)
    Family: Academic Affairs
    Sub-Family: Program Administration
    Stream: Service and Support
    Level: Level 3
    Full-Time/Part-Time: Full-Time
    Hours Per Week: 40
    Work Schedule: Monday through Friday, 8:30 am - 5:00 pm
    Onsite Work Required: Yes
    Onsite Status: Hybrid
    Telework: Yes
    Background Check: Criminal History Screening, Education/Degree/Certifications Verification, Social Security Number Trace, and Sex Offender Registry Search
    Special Instructions to Applicants: Employer will not sponsor employment Visa status
    Internal Applicants Only? No
    Posting Number: S013033
    Job Open Date: 05/16/2024
    Job Close Date:
    EEO Statement: The university is an Equal Employment Opportunity/Affirmative Action employer that does not unlawfully discriminate.
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