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Oklahoma City

    Office Coordinator - Oklahoma, United States - City of Oklahoma City

    City of Oklahoma City
    City of Oklahoma City Oklahoma, United States

    2 weeks ago

    Default job background
    Description

    Hourly Pay: $21.02 - $32.13

    Additional Pay Note: The starting pay for this position is typically at the minimum of the provided range, but higher pay rates may be considered based on qualifications and experience or the City's step placement policy.

    Application Requirements:

    • Completion of supplemental questions is mandatory.
    • Applicant responses to these questions should directly address the inquiries and align with the provided work history on the application/resume.

    Special Application Note: Candidates must undergo an online typing test during the application process, with a minimum requirement of 45 words per minute. Failure to complete this test will result in the application not being submitted.

    JOB SUMMARY

    This position is situated in the Uniform Support Division of the Police Department within the City of Oklahoma City and reports to a Division Head. Responsibilities include performing administrative and clerical tasks, such as compiling reports, maintaining records, operating office equipment, and communicating with various stakeholders. The Office Coordinator must handle confidential information, exercise independent judgment, and may provide guidance to other clerical staff.

    VETERANS PREFERENCE

    Preference will be given to honorably discharged veterans of the United States Armed Forces who meet the position's qualifications. Veterans must submit proof of honorable discharge before the closing date of the job posting.

    REQUIREMENTS

    • Proficiency in grammar, spelling, and punctuation
    • Ability to transcribe information accurately
    • Minimum typing speed of 45 words per minute
    • Experience with office software and equipment
    • Strong communication skills
    • Capacity for independent work and confidentiality maintenance
    • Capability to provide training and direction to clerical staff

    DEPARTMENTAL PREFERENCES

    • Experience with Kronos Payroll Software
    • Proficiency in Microsoft Office Products
    • Knowledge of managing Personnel files

    COMPETENCIES

    • Execution and Results: Demonstrates initiative, sets high standards, completes tasks accurately and efficiently, recognizes improvement opportunities, and achieves results through self-motivation and understanding of job requirements.
    • Judgment: Makes informed and timely decisions, manages risks effectively, and uses resources responsibly to drive positive outcomes.
    • Teamwork: Values contributions of team members, collaborates effectively, and communicates clearly and respectfully.
    • Customer Centric: Commits to service excellence, meets customer needs, and aligns work with organizational goals.
    • Strategic Thinking: Plans for the future, anticipates change, and aligns strategies with long-term success.
    • Leads Through Influence: Persuades, collaborates, and influences others to accomplish goals effectively.
    • Commitment to Continuous Improvement: Identifies opportunities for enhancement, makes data-driven decisions, and achieves results through quality improvement.
    • Agility: Values feedback, adapts to change, proposes innovations, and leads others through transitions.
    • Talent Development: Supports employee growth, provides resources, feedback, and development opportunities.
    • Inclusive Leadership: Fosters diversity, equity, and inclusion, builds inclusive teams, and promotes employee advancement regardless of background.

    WORKING CONDITIONS

    • Primarily indoor work with sitting, standing, and occasional extended hours.
    • Exposure to computer glare and office equipment noise.
    • Possible requirement for work beyond standard hours.

    PHYSICAL REQUIREMENTS

    • Dexterity for operating equipment and filing.
    • Vision and hearing capabilities for reading and communicating.

    ADDITIONAL DETAILS

    Background Check Note: All civilian employees must undergo a comprehensive background check and polygraph test.

    Attachments: Two attachments allowed, with the option to combine into one file for upload.

    Payment Method: Pay is issued electronically through direct deposit or pay card.

    Background Check Process: Conditional offers prompt criminal history checks and, if applicable, Motor Vehicle Reports and drug testing.

    Cyber Security: Specific positions require a CJIS Fingerprint Background check and security awareness training.

    Physical Examination: Certain positions necessitate physical examinations based on lifting/carrying requirements.

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