Jobs

    Estate Manager Personal Assistant - Newport Beach, United States - MAHLER PRIVATE STAFFING

    MAHLER PRIVATE STAFFING
    MAHLER PRIVATE STAFFING Newport Beach, United States

    2 weeks ago

    Default job background
    Domestic Management
    Description

    Position Summary:

    A busy executive in Newport Beach, CA is hiring an Estate Manager and Personal Assistant as the current long-tenured individual is retiring.

    The right candidate has experience managing multiple residences and enjoys managing day-to-day details for a principal. You must have a hands-on mentality. The is a long-term opportunity.

    You will report to the Director of Family Office Operations and the Principal.

    Responsibilities:

    • Serve as a single point of contact between the Family Office team/Principal and the domestic staff.
    • Manage preventative and routine maintenance and the general upkeep of multiple properties. Ensure the residences principal-ready and well stocked.
    • Oversee staff, vendors, and contractors. Communicate with staff daily – phone, text, email.
    • Coordinate with team members to manage significant collections and local maritime assets.
    • Daily communication with the EA on the principal's schedule and calendar.
    • Responsible for daily spending decisions operating within approved budgets. Submit expense reports and receipts to the Family Office
    • Continuously update the household manuals and inventories via Syncplicity.
    • Manage technology systems in the residences.
    • Personal services including errands.
    • Occasional event planning and execution.

    Qualifications:

    • A minimum of ten years' experience managing high-end private residences with verifiable references.
    • Bachelor's degree.
    • High EQ with proven leadership experience.
    • Flexibility for a 24/7 on-call lifestyle, adapting to the principal's needs.
    • Builds strong relationships with team.
    • Capable problem-solver that enjoys anticipating the needs of the principal and being a step ahead.
    • Able to work well independently and take ownership of tasks and projects.
    • Demonstrates sound judgement.
    • Excellent verbal and written communication skills; strong technology skills needed.
    • Available to work in-person daily, this is not a remote role.
    • Must have a valid driver's license and a reliable vehicle that you can use for work.

    Schedule:

    Generally, a Monday - Friday schedule, with a high degree of flexibility required for extended hours and weekends. The team needs someone who quickly responds to texts and phone calls after hours.

    Compensation:

    Competitive compensation of $175,000 - $200,000 with an excellent benefits package. Car allowance included. Regional relocation stipend available for the right candidate.

    #indmps

    Our Story:

    Mahler Private Staffing works with America's leading families to find experienced private domestic staffing professionals for their homes and family offices. We take a personalized approach and work to get to know our candidates as well as we know our clients, so we can make lasting, long-term placements.

    Due to the overwhelming number of applicants, we regret that we are unable to provide individual responses. Rest assured that selected candidates will be personally contacted for further consideration. We would like to emphasize that there are no fees associated with the application process for applicants.

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