- Screens calls and visitors to the DHS/FPS Regional Director (RD) and Deputy Regional Director's (DRD) office referring to staff members and forwarding only those calls or visitors requiring their attention. Personally, handles many requests for information.
- On visits made to the RD/DRD office by other agency officials, Central office officials, and other Regional Directors, assists them in placing telephone calls, receives visitors and performs other duties as requested by them.
- Responds to inquiries by clarifying inquirer's needs through questions and comments designed to develop necessary facts and by developing responses/solutions based on own knowledge of government and experience problem solving. Determines what divisions can best assist when additional help is necessary, contacting offices to discuss inquiries and develop answers as needed, obtain pertinent information from reference materials. As appropriate, when all personal resources have been exhausted, locates experts in other regions' central offices to whom inquirers can be referred for supplemental assistance.
- Establishes and maintains records and files for control and flow of correspondence pertaining to all FPS matters for the RD/DRD office.
- Create, copies, edits, calculates, revises, retrieves, stores and prints a wide range of documents in final form (e.g. correspondence, reports, graphs, calendar, statistics, mailing labels, tables, databases, etc.). To produce these documents, the staff must be familiar with various Microsoft Office programs.
- Maintains and updates online web-based data systems in support of region by reviewing daily blotter report and entering significant incidents. Function independently to interpret data and seek clarifying information to ensure the data is accurate and current. Updates database as needed entering significant activity as it happens throughout the course of the normal workday. Enters other technical reports as necessary to include inspections and other miscellaneous reports.
- Maintains the official federal employee personnel files ensuring records are current and complete. Works with sensitive personal information and must be responsible for safeguarding all information in accordance with standing policies and procedures.
- Prepares and submits travel authorizations and expense reports for the Regional Director. Makes travel and lodging reservations on the Director's behalf and monitors the Director's itinerary effecting changes as necessary utilizing web-based travel system and direct contact with ticketing and travel agents
- Consolidates and prepares information briefing sheets for the Regional Director as required for weekly and other ad hoc conference calls and meetings.
- Schedules and records use of the 2 Regional Conference rooms.
- Bachelor's degree OR 2 years of related experience
- Advanced knowledge and proficiency in Microsoft Office products
- Familiarity with financial systems
- Effective communication skills (both written and verbal) with the ability to prepare and make group/executive presentations
- Resourcefulness, initiative, and skill to function in a fast-paced environment
- Attention to detail in goal/task accomplishment with minimal supervision
- Professionalism and the ability to interact effectively with others
- Ability to meet planned and unscheduled deadlines in a timely manner
- Ability to communicate effectively, both orally and in writing
- Good vision is required in reading and typing documents and utilizing described office equipment.
- Presentation: shall be neat, clean and well groomed, with well-fitting, but not tight or revealing nor exceptionally loose-fitting, clothing. All contract employees shall dress at a minimum of Business Casual.
- US Citizenship
- All contract staff members will be required to undergo a background suitability clearance (HSPD12) by DHS Office of Professional Responsibility, prior to reporting to work and maintain this suitability clearance
-
Boston-based biotechnology organization seeks an Executive Assistant / Office Manager to provide comprehensive administrative support. · Coordinate travel arrangements · Prepare executive correspondence · ...
Boston1 month ago
-
Executive Assistant (Bilingual English & Spanish) - Boston, MA · We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. The Executive Assistant will be responsible for supporting the C-Suite leaders and manag ...
Boston4 hours ago
-
Wavecrest Growth Partners is hiring a full-time Executive Assistant & Office Administrator to join the firm in Spring 2026. · ...
Boston1 month ago
-
Executive Assistant – Investment Firm · Our client, a leading investment firm, is seeking an experienced Executive Assistant to provide high-level administrative support to a group of 2-3 senior executives. · Coordinate domestic and international travel, including itineraries, a ...
Boston, MA1 month ago
-
We are seeking a highly organized proactive and career-driven Executive Assistant to provide exceptional support to two Executive Vice Presidents. · This role goes beyond traditional administrative duties – it's about being a trusted partner who helps streamline operations manage ...
Boston $23.84 - $39.74 (USD) Full time1 month ago
-
Executive Assistant · Our client in Boston, MA is actively searching for an Executive Assistant to add to their team. The person in this position will be responsible for supporting the CEO with calendar management, project management, travel arrangements, and coordinating meeting ...
Boston2 days ago
-
Executive Assistant · We're looking for a proactive and highly organized Executive Assistant to support our Chief Product Officer and Chief Security Officer in our Boston, Massachusetts office This is a hybrid position that requires you to be onsite in our Boston office three day ...
Boston $89,300 - $120,700 (USD) Full time1 week ago
-
IANS is seeking an Executive Assistant / Office Manager to support its CEO and own the operations and experience of its Boston office. · Provide high-level, proactive support to the CEO. · Owning day-to-day operations of IANS' Boston office including vendors and catering. · ...
Boston $84,000 - $105,000 (USD)1 month ago
-
+Job Summary · The Executive Assistant (EA) manages the affairs of the office of the Executive Director of the MGB Neuroscience Institute. · The EA will direct and provide a wide variety of high-level and confidential administrative and operational functions and department projec ...
Boston $30.60 - $44.51 (USD) Full time3 weeks ago
-
We are seeking candidates for an Executive Assistant at a global asset management co. located in Downtown Boston.The ideal candidate will have administrative experience in a fast-paced support role in financial services. · ...
Boston2 weeks ago
-
Executive Assistant - Investment Management - Boston, MA · We are seeking candidates for an Executive Assistant position with an elite investment management firm located in Boston, MA. The Executive Assistant will support multiple individuals between various departments, while ma ...
Boston3 days ago
-
+p>Job summary · We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. · Provide high-level executive support to the CEO and C-suite while overseeing daily office operations · Manage complex calendars, meeti ...
Boston2 weeks ago
-
We are recruiting an experienced Executive Assistant to support the CEO and C-suite at a fast-growing organization. · Manage complex calendars. · Plan meetings. · ...
Boston1 month ago
-
Executive Assistant - Boston, MA · We are seeking candidates for an Executive Assistant position with a leading investment management firm located in Boston, MA. The Executive Assistant will be responsible for supporting the C-Suite leaders and managing daily office operations. ...
Boston $80,000 - $140,000 (USD) per year5 days ago
-
The person in this position will be responsible for supporting the CEO with calendar management, project management, travel arrangements and coordinating meetings/events. · Serve as a partner to CEO, acting as point of contact for internal and external stakeholders. · ...
Boston2 weeks ago
-
+Job summary · This Executive Assistant will provide support to the CEO and C-Suite leadership.+ResponsibilitiesProvide executive support to the CEO and C-Suite leaders. · Manage complex calendars, meetings, and domestic and international travel. · ...
Boston2 weeks ago
-
The ideal candidate will provide top-level assistance for a high level executive. · ...
Boston1 month ago
-
The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America & Customer satisfaction & Quality. · ...
Boston1 month ago
-
Job Title: Executive Assistant to the President · Location: Boston, MA · Job Type: Full-Time | On-site · Reports To: President / Managing Partner · Salary Range: $70,000-95,000 · About the Firm: · The Law Offices of Jeffrey Glassman is a values-driven plaintiff's firm committed ...
Boston Full time16 hours ago
-
We are looking for a detail-oriented Executive Assistant to provide high-level administrative support to senior leadership. · Manage and maintain executive calendars, · Aarrange and oversee travel plans, · , Coordinate all aspects of travel logistics · ...
Boston1 month ago
-
The Executive Assistant provides high-level administrative support to the Software Chief Technology Officer (CTO), and the Vice President (VP) of Home Solutions North America & Customer satisfaction & Quality. · Provide high-level administrative support. · ...
Boston1 month ago
Executive Assistant - Boston - EnProVera Corp
Description
Administrative Assistant IIIBoston, MA
Position Responsibilities:
Location: Boston, MA
#CJ
About Us: EnProVera offers a competitive salary, paid time off including government holidays, and a comprehensive benefits package. Every associate is highly valued, and it is deeply ingrained that EnProVera only exists and is successful because of its great people.
EnProVera is an Equal Opportunity Employer and pledges to treat every associate and applicant with dignity and respect. EnProVera will hire, place, transfer, promote, recruit, advertise, solicit for employment, treat during employment, pay, and otherwise compensate, select for training, layoff, or discharge associates without regard to race, religion, color, age, sex, sexual orientation, gender identity, national origin, ancestry, genetic information, veteran status, physical or mental disability, or any other legally protected status, so long as the essential functions of the job can be performed with or without reasonable accommodation.
EEO is the Law
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Daley And Associates, LLC- Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston, MA
-
Executive Assistant
Full time Only for registered members Boston
-
Executive Assistant
The Hollister Group- Boston
-
Executive Assistant
Full time Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Full time Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Daley And Associates, LLC- Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Full time Only for registered members Boston
-
Executive Assistant
Only for registered members Boston
-
Executive Assistant
Only for registered members Boston