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    Administrative Assistant Office Manager - Dallas, United States - Spot On Talent

    Spot On Talent
    Spot On Talent Dallas, United States

    2 weeks ago

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    Description

    Are you an enthusiastic and meticulous administrative professional who thrives in wearing multiple hats? Do you like working in a small, collaborative office supporting busy executives? If yes, let's talk

    Our client, located in the Dallas Design District, is seeking an Office Manager to join their team. You will have the opportunity to support the day-to-day operations of two established operating businesses along with additional investment holdings.

    What you will do:

    • Work in partnership with the Chief of Staff on day/day responsibilities
    • Manage and organize the executives email inboxes, calendars, and schedules as needed
    • Coordinate travel & logistics; provide travel itineraries
    • Assist in reporting, presentations, meeting notes/transcription, and briefs
    • Manage basic accounting ledgers and books
    • Schedule meetings, office events, and work on special project with other team members
    • Have the opportunity to learn how to manage on/off-boarding, PTO tracking, basic HR policies and benefits, and bi-weekly payroll including bonus calculations
    • Coordinate on-site team grocery ordering, delivery, and other meals as needed
    • Oversee building maintenance and appointments

    What you bring:

    • Minimum of 3+ years' work experience in administrative support roles
    • Bachelors degree required
    • Proficient in Microsoft Suite and general technological knowledge
    • Experience using QuickBooks and understanding of basic accounting principles
    • Bilingual in Spanish is a plus
    • An entrepreneurial spirit, strong organizational skills, and a team player attitude
    • Ability to adapt with evolving needs of the businesses.

    What they offer to you:

    • Full time hours 9-5 with the flexibility to work around your personal schedule as needed
    • A fun, fast-paced, something new everyday environment
    • Business casual dress code- nice jeans are an option
    • Small on-site team – direct daily exposure to executives
    • Easy-going office environment with amenities
    • Benefit package includes PTO, medical, dental & vision insurance, paid holidays, 401(k).

    We are an equal opportunity employer who values diversity. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment.

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