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    Administrative Assistant - Las Vegas, United States - Planet 13

    Planet 13
    Planet 13 Las Vegas, United States

    1 week ago

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    Description

    Job Description

    Job DescriptionAs a top Las Vegas dispensary, Planet 13 strives to provide the best quality recreational cannabis, cannabis extracts, and infused products available at competitive prices and with compassion that can only come from those who are knowledgeable in the field.

    Summary
    The Administrative Assistant will assist the corporation's legal department with routine clerical and organizational tasks, including maintaining databases and filing systems, preparing documents, scheduling appointments, and supporting other staff.
    Essential Duties and Responsibilities include the following. Other duties may be assigned.
    • Typing, proofreading, and finalizing outgoing correspondence to ensure legal requirements and timelines are met; apply knowledge of proper use of grammar and spelling to proofread and edit legal documents.
    • Arrange travel plans and itineraries and compile documents for travel-related meetings.
    • Prepare and submit internal forms and requests such as for expense reimbursement.
    • Manage supervisor's calendars and independently schedule requested appointments.
    • Screen incoming calls and correspondence and respond independently when possible.
    • Create and maintain database and spreadsheet files.
    • Assist with maintenance of legal records, including resolutions and minutes, litigation, real property, insurance, and securities files etc.
    • Assist with tracking and submitting state-level entity filings and renewals.
    • Assist in the preparation of Section 16 filings for the corporation and executives.
    • Assist with projects related to corporate governance, subsidiaries, compliance, corporate finance and development, IP, and other legal matters.
    • Liaise between the legal department and other internal departments and third-party businesses.
    • Attend governmental hearings and meetings and prepare summaries and memos.
    • Comply with all HR policies including confidentiality and non-disclosure.
    • Contribute to team effort by accomplishing related tasks.
    Supervisory Responsibilities
    This job has no supervisory responsibilities.
    Competencies
    To perform the job successfully, an individual should demonstrate the following competencies:
    Continuous Learning - Seeks feedback to improve performance; pursues training and development opportunities; strives to continuously build knowledge and skills.
    Job Knowledge - Competent in required job skills and knowledge; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.
    Use of Technology - Demonstrates required skills; adapts to new technologies.
    Problem Solving - Identifies and resolves problems in a timely manner; works well in group problem solving situations.
    Communications - Expresses ideas and thoughts verbally; exhibits good listening and comprehension; selects and uses appropriate communication methods.
    Cooperation - Establishes and maintains effective relations; exhibits tact and consideration; offers assistance and support to co-workers; works cooperatively in group situations; works actively to resolve conflicts.
    Oral Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; responds well to questions.
    Teamwork - Exhibits objectivity and openness to others' views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyone's efforts to succeed.
    Conflict Resolution - Encourages open communications; maintains objectivity; keeps emotions under control.
    Diversity - Shows respect and sensitivity for cultural differences.
    Ethics - Treats people with respect; keeps commitments; inspires the trust of others; works with integrity and principles; upholds organizational values.
    Organizational Support - Follows policies and procedures; completes tasks correctly and on time; supports organization's goals and values; respects diversity.
    Adaptability - Adapts to changes in the work environment; changes approach or method to best fit the situation; able to deal with frequent change, delays, or unexpected events.
    Personal Appearance - Dresses appropriately for position; keeps self well groomed.
    Achievement Focus - Demonstrates persistence and overcomes obstacles, measures self against standard of excellence.
    Attendance/Punctuality - Is consistently at work and on time.
    Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long/additional hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.
    Initiative - Volunteers readily; undertakes self-development activities; asks for and offers help when needed.
    Innovation - Meets challenges with resourcefulness.
    Judgment - Exhibits sound and accurate judgment; supports and explains reasoning for decisions; includes appropriate people in decision-making process.
    Planning/Organizing - Uses time efficiently.
    Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.
    Quantity - Meets productivity standards; completes work in timely manner; strives to increase productivity.
    Safety and Security - Observes safety and security procedures; determines appropriate action beyond guidelines; reports potentially unsafe conditions; uses equipment and materials properly.
    Qualifications
    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    Education and/or Experience
    High school diploma or general education degree (GED); Associate's degree or higher preferred in business, accounting, or a related field; or three to five years related experience and/or training; or equivalent combination of education and experience.
    Computer Skills
    To perform this job successfully, an individual should have an intermediate level of proficiency in Microsoft Office applications, including Outlook, Word, Excel, and PowerPoint. Candidates should be able to type 60 words-per-minute.
    Language Skills
    Ability to read and interpret documents such as safety rules and regulations, operating and maintenance instructions, and procedure manuals.
    Mathematical Skills
    Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret graphs.
    Reasoning Ability
    Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
    Certificates, Licenses, Registrations
    Must be able to obtain a Nevada State Cannabis Compliance Board Agent Card and be 21 years of age or older. Must be able to become a Notary Public in and for the State of Nevada.
    Physical Demands
    The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
    While performing the duties of this Job, the employee is regularly required to sit and use hands to handle or feel. The employee is occasionally required to stand; walk; reach with hands and arms; stoop, kneel, crouch, or crawl and talk or hear. The employee must frequently lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception and ability to adjust focus.

    All qualified applicants will receive consideration for employment without regard to race, religion, color, age, sex, national origin, gender identity, disability status or protected veteran status. The Company will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable federal, state and local laws.

    Planet 13 would like to make its customers aware that certain individuals might try and approach them, call them, email them, text them, or reach out to them via social media, presenting themselves as our employees and/or affiliates to try and gain access to your personal information. This is a phishing scam. Planet 13 will never call a potential employee or customer for any form of payment in return for training material, ask for anyone's direct deposit information, and their banking login and password. Planet 13's Board Members, and Executives do not work as recruiters and do not communicate with potential employees directly via any form of communication nor do they engage in the offering of positions to potential employees. These claims and offers are fraudulent and we advise everyone to use discretion when handling these situations. If you feel as though you have been a target of this type of scam, please reach out to your local law enforcement. Thank you.


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