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    Legal Secretary - San Diego, United States - HAROLD G. AYER, APLC

    HAROLD G. AYER, APLC
    HAROLD G. AYER, APLC San Diego, United States

    2 weeks ago

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    Description

    Job Description

    Job Description

    We are seeking a skilled and experienced Legal Secretary to join our team. The ideal candidate will have at least 2 years of experience working in a trusts, estates and probate law office and possesses excellent organizational and administrative skills.

    Responsibilities:

    • Provide administrative support to attorneys, including managing calendars, scheduling appointments, and coordinating meetings.
    • Some bookkeeping and payroll management
    • Prepare and file legal documents, such as briefs, pleadings, motions, and correspondence, in a timely and accurate manner.
    • Assist with document preparation and formatting, including drafting, proofreading, and editing legal documents.
    • Communicate professionally with clients, opposing counsel, court personnel, and other stakeholders.
    • Maintain electronic and physical files, ensuring confidentiality and accuracy.
    • Conduct legal research using online databases and resources.
    • Assist with billing and invoicing tasks, including time entry and expense tracking.
    • Handle incoming calls and correspondence, redirecting inquiries as appropriate.
    • Perform other administrative tasks and duties as assigned.

    Requirements:

    • Minimum of 2 years of experience working as a legal secretary or legal assistant or paralegal.
    • Proficiency in Microsoft Office Suite and legal software, and court documents E-filing.
    • Strong organizational and time management skills.
    • Excellent written and verbal communication skills.
    • Attention to detail and accuracy in document preparation and proofreading.
    • Ability to prioritize tasks, shift priorities and work efficiently.
    • Discretion and professionalism when handling confidential information.
    • Associate degree or certificate in legal studies or related field is a plus.
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