- Daily work with Electronic Time Capture Program/Payroll and collaborating with supervision in the field with process and compliance and ensure consistency with project goals
- Process wage changes, LOAs, Job Status Changes in JDE
- Complete Certified Pay/Prevailing Wage reporting to clients weekly as required through LCP Tracker or other means as required by the client and timely follow up with clients to ensure certified pay is accepted with no errors each week
- Complete monthly OCIP reporting to clients as required
- Assist in New Hire Process and Onboarding of new team members
- Ensure all payroll is processed in accordance with documented SOX controls
- Work with the Project Management team to enter monthly progress and retention billings into the system.
- Complete and send out progress billings to the clients each month.
- Work with the AP Team to gather waivers to send to the clients as required
- Manage collection efforts for AR, regular outreach and follow up with clientele
- Demonstrating continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless internal customer service
- Providing back up support to Regional Business Administration Manager
- Interacting with branches and cross-functional teams
- Produce, revise, and send written communication including memos, letters and flyers
- Ensuring Accountability for work performed
- Answer phones for branch if applicable
- Run reports as needed/directed by Branch Team Members
- Filing (electronically) of various types for job and payroll files as needed
- This position is not remote
- Special projects as assigned
- Minimum 2 years of relevant Payroll experience including Certified Pay weekly reporting - REQUIRED
- LCP Tracker experience - a plus
- Prior OCIP reporting - a plus
- Prior processing of Accounts Receivable - REQUIRED
- Prior processing of Accounts Payable, 3 Way Match - REQUIRED
- Bilingual (Spanish) - a plus
- Ability to detect inconsistencies in data
- Well-developed sense of urgency and follow through
- JD Edwards/Oracle experience preferred
- Construction industry experience preferred
- Knowledge of Electronic Time Keeping (Passport) a plus
- High proficiency in Microsoft Office Products (Excel, Word, Outlook)
- Strong multi-tasking skills with the ability to work in fast paced environment
- Strong verbal and written communication skills with strong suits to investigation and research
- High attention to detail with strong organizational and analytical skills
- Takes initiative to identify and resolve issues
- Flexibility to learn new systems
- Competitive salary
- Paid time off
- Medical, dental, and vision insurance
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Regional Business Specialist - Pleasanton, United States - BrightView Landscape Development
Description
Position at BrightView Landscape Development
Looking for an opportunity where success comes naturally? Then you may have found your perfect fit. We're looking for a Payroll Specialist/Certified Payroll/AR (BVG Regional Business Administrative Specialist) to join our team.
You'd be responsible for Payroll, Certified Payroll reporting, AR Billings and General Administration:
At BrightView, we're a tight-knit team who are as passionate about caring for our clients as we are about each other. Though we're the nation's leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.
If you're looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match. With our range of services, including landscape design, development, maintenance and enhancements, there's no limit to what we can do, and what you can achieve.
In addition to industry-leading development opportunities, you'll also have benefits and perks like:
BrightView is an Equal Employment Opportunity and E-Verify Employer
