Regional Business Specialist - Pleasanton, United States - brightview

Description

Looking for an opportunity where success comes naturally? Then you may have found your perfect fit. We're looking for a Payroll Specialist/Certified Payroll/AR (BVG Regional Business Administrative Specialist) to join our team.

You'd be responsible for Payroll, Certified Payroll reporting, AR Billings and General Administration:

Daily work with Electronic Time Capture Program/Payroll and collaborating with supervision in the field with process and compliance and ensure consistency with project goals

Process wage changes, LOAs, Job Status Changes in JDE

Complete Certified Pay/Prevailing Wage reporting to clients weekly as required through LCP Tracker or other means as required by the client and timely follow up with clients to ensure certified pay is accepted with no errors each week

Complete monthly OCIP reporting to clients as required

Assist in New Hire Process and Onboarding of new team members

Ensure all payroll is processed in accordance with documented SOX controls

Work with the Project Management team to enter monthly progress and retention billings into the system.

Complete and send out progress billings to the clients each month.

Work with the AP Team to gather waivers to send to the clients as required

Manage collection efforts for AR, regular outreach and follow up with clientele

Demonstrating continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless internal customer service

Providing back up support to Regional Business Administration Manager

Interacting with branches and cross-functional teams

Produce, revise, and send written communication including memos, letters and flyers

Ensuring Accountability for work performed

Answer phones for branch if applicable

Run reports as needed/directed by Branch Team Members

Filing (electronically) of various types for job and payroll files as needed

This position is not remote

Special projects as assigned

You might be a good fit if you have:

Minimum 2 years of relevant Payroll experience including Certified Pay weekly reporting – REQUIRED

LCP Tracker experience – a plus

Prior OCIP reporting – a plus

Prior processing of Accounts Receivable – REQUIRED

Prior processing of Accounts Payable, 3 Way Match - REQUIRED

Bilingual (Spanish) – a plus

Ability to detect inconsistencies in data

Well-developed sense of urgency and follow through

And while not mandatory, it would be great if you also have:

JD Edwards/Oracle experience preferred

Construction industry experience preferred

Knowledge of Electronic Time Keeping (Passport) a plus

High proficiency in Microsoft Office Products (Excel, Word, Outlook)

Strong multi-tasking skills with the ability to work in fast paced environment

Strong verbal and written communication skills with strong suits to investigation and research

High attention to detail with strong organizational and analytical skills

Takes initiative to identify and resolve issues

Flexibility to learn new systems

Here's what to know about working here:

At BrightView, we're a tight-knit team who are as passionate about caring for our clients as we are about each other.

Though we're the nation's leading landscape company, we maintain a small company feel and supportive environment that makes our team members feel at home.

If you're looking to join a team of talented go-getters who tackle big vision projects other companies could only dream of, you might just have found your match.

With our range of services, including landscape design, development, maintenance and enhancements, there's no limit to what we can do, and what you can achieve.

In addition to industry-leading development opportunities, you'll also have benefits and perks like:

Competitive salary

Paid time off

Medical, dental, and vision insurance

Think you've found your team? Apply today

BrightView is an Equal Employment Opportunity and E-Verify Employer