Administrative Assistant Human Resources - Winnebago, United States - Winnebago Tribe of Nebraska

Winnebago Tribe of Nebraska Winnebago, United States

1 week ago

Description

Job Description

Job DescriptionBenefits:

401(k)
Competitive salary
Wellness resources

Closes: 5/28/2024

Administrative Assistant (Human Resources)

Reports To: Human Resource Director

Salary (Grade): $18.71 (G14-E)

Status: Regular, FT (Non-Exempt)

Location: Human Resources Department located in the Blackhawk Community Center in
Winnebago, Ne., 68071

Job Purpose & Position Overview
This role will be responsible for performing clerical duties on a professional level. The Administrative Assistant will ensure that all administrative tasks are efficiently and effectively implemented and assists the Human Resources team in supporting all functional areas of Human Resources.

Specific Job Duties/Responsibilities:

Demonstrate the Winnebago Tribe's Human Resource Department's core mission, vision and values.
Responds and acts as the point of contact for internal and public requests for assistance
Responsible for incoming and outgoing departmental mail
Organize and schedule meetings and appointments
Answer/direct phone calls; greets and assists visitors
Draft correspondence memos, letters, and other documents as needed
Maintain the HR filing system
Assume responsibility for maintenance of office equipment including supplies
Submit and reconcile expense reports as needed
Assist the HR manager in planning, organizing and controlling all activities of the HR department; join in developing department goals, objectives and systems
Assist with the recruiting/on-boarding life cycle, benefits, HRIS, and training sessions
Meet the performance goals established by the HR Manager, the CEO and the Tribal Council
Will work with Inventory/Insurance clerk as the HR Property Custodian.
Duties listed are only an illustration of the various types of work performed. The omission of specific duties does not exclude them from the position if the work is similar, related, or a logical assignment

Required Qualifications/Skills:

High School diploma or equivalent required; Associates degree preferred
Must have 3+ years experience as administrative assistant or other clerical
Superior communication and excellent customer service skills required
Strong organizational skills required
Excellent time management with the ability to prioritize tasks required
Proficient use of Microsoft Office products (Outlook, Word, Excel, PowerPoint) required
Must be enthusiastic and dedicated to the challenges of helping other people
Must possess the ability to function collaboratively as part of a fast-paced, customer service oriented team
Must be detail oriented and professional in communications, appearance, relationships, and responsiveness
Must maintain strict confidentiality, at all times, due to major access to sensitive information
Must have the ability to effectively handle situations and people with tact, deference, courtesy, and maintain objectivity while recurrently employing moral and ethical judgments
Must be a self-starter and maintain a positive attitude
Regular/consistent attendance is required
Must possess and maintain a valid drivers license and maintain drivers eligibility for insurance

Training Requirements:

Must attend all department meetings and other training functions as directed by the HR Manager

Physical Requirements:

Normal to light office work which includes the ability to lift up to 10 lbs.
Regularly required to walk, stand, and sit for extended periods of time and use hands to operate computer keyboard, phone, various office equipment, and vehicles
While performing daily duties, the employee is regularly required to talk and hear

Mental Requirements:

Reading, writing, calculating
Above average social interaction skills
Reasoning/Analysis
Works with minimal to no supervision

Language Requirements:

Must possess the ability to read, write, and speak the English language fluently.
Must be able to continually and effectively employ professional verbal and written communications skills.

HOW TO APPLY:

Submit an application at your resume, cover letter, and two (2) letters of recommendation are required.
If claiming Native American or Veteran preference, please include pertinent documentation.
Call Human Resources at for further information.

As provided by Federal Law, all qualified Native American applicants shall receive preference over Non-Native American applicants. In the absence of qualified Native American applicants, consideration will be given to all other applicants without regard to race, color, religion, sex, sexual orientation, national origin, age, marital status, veteran status, genetic information, disability or any other reason prohibited by law in provision of employment opportunities and benefits.

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