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    Leadership Team Administrative Assistant - Richardson, United States - Halff

    Halff
    Halff Richardson, United States

    3 weeks ago

    Default job background
    Description
    Leadership Team Administrative Assistant - Richardson, TX Job Summary: Provide Administrative support to the Chief of Staff (directly) and Executive Leadership Team. Prepare expense reports, and production reports on a regular schedule. Assist with calendar management, meeting coordination, travel, events, and other administrative tasks. Professionalism, confidentiality, adaptability and a positive, supportive attitude are key. Level: Works under moderate supervision. Gaining or has attained full proficiency in a specific area of discipline. Duties/Responsibilities:
  • Schedule appointments and meetings for executives.
  • Assist with document preparation and formatting.
  • Support travel coordination for leadership.
  • Manager incoming communications, including email and phone calls.
  • Assist with project-related activities and document control.
  • Collaborate with teams to support project execution.
  • Maintain records and databases.
  • Handle confidential information with care.
  • Perform other administrative tasks as required.
    • Required Knowledge/Skills/Abilities:
  • Previous experience as an Administrative Assistant I or equivalent in a similar industry.
  • Basic proficiency in Microsoft Office Suite.
  • Organizational and time-management skills.
  • Good communication skills, both written and verbal.
  • Ability to work effectively as part of a team.
  • Attention to detail and basic problem-solving skills.
  • Willingness to handle sensitive information with professionalism.
    • Education, Experience, Licensure: (minimum qualifications)
  • High school diploma or equivalent; college coursework is a plus.
  • 2+ years of relevant administrative experience.
  • Strong work ethic and eagerness to learn.
  • Ability to adapt to changing priorities.
  • Ability to interact professionally with colleagues.
    • Physical Requirements: (minimum qualifications)
  • Prolonged periods sitting or standing at a desk and working on a computer.
  • Must be able to list up to 20 pounds.
  • Must be able to travel to various office sites.

    • Company Overview:

    Halff is a mid-sized, employee-owned, diverse and multi-disciplined professional services firm designed, engineered, planned, constructed — and purposed — for people. Since 1950, we've been creating smart solutions that improve lives and communities by turning ideas into reality. Halff was founded on a core tenet: Focus on people, treat them well, and success will follow. It's no wonder, then, that our employees and the culture they create result in our firm consistently being named a Top Workplace in America.

    Our industry-leading professionals collaborate to meet tough challenges in creative ways. Our services include: Construction Services, Energy, Environmental, Geographic Information Systems, Intelligent Transportation Systems, Land and Site Development, Planning and Landscape Architecture, MEP Engineering, Public Works, Right of Way, Structural Engineering, Subsurface Utility Engineering/Utility Coordination, Surveying, Transportation, Water Resources and Water/Wastewater.

    Halff has offices in the following locations:

    Arkansas: Bentonville, Fort Smith, Little Rock and North Little Rock

    Florida: Chipley, Crestview, Jacksonville, Orlando, Panama City Beach, Tallahassee, Tampa, Tavares and Temple Terrace and Windermere

    Louisiana: Baton Rouge and Shreveport

    Oklahoma : Norman and Oklahoma City

    Texas: Austin, Brownsville, Conroe, Corpus Christi, Flower Mound, Fort Worth, Frisco, Houston, Lubbock, McAllen, Midland, Richardson, San Antonio and Tyler

    We offer excellent benefits including medical, dental, prescription, life insurance, long-term and short-term disability insurance, paid time off and holiday pay, Traditional and Roth 401(k) plans, Employee Stock Ownership Plan, Health Savings Account, 529 College Savings Plan, Flexible Spending, an Employee Assistance Plan and more.

    Salary is competitive and commensurate with experience.

    Halff is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, or veteran status.

    Halff is a drug-free workplace. This offer of employment is contingent upon the receipt of a clear drug screen and background check prior to your first day of employment. This position may be subject to random drug testing pursuant to federal regulations.

    #IND
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