Executive Administrative Assistant - Richardson, United States - Prodapt

Description

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support a senior executive within our organization. The ideal candidate will be proactive, resourceful, and able to handle multiple tasks efficiently. This individual will play a key role in managing calendars, handling expense reimbursements, credit card reconciliations, and coordinating travel and events for the senior executive.

Responsibilities:

· Manage and maintain the executive's calendar, scheduling appointments, meetings, and conferences.

· Maintain relationships and communicate with other executive admins of clients and partners.

· Coordinate travel arrangements including flights, accommodations, and ground transportation for the executive and occasionally other team members.

.Passionate about CSR and led activities around this role

· Process expense reimbursements in a timely and accurate manner, ensuring compliance with company policies.

· Handle credit card reconciliations, track expenses, and maintain organized records.

· Assist in planning and coordinating various events such as team meetings, conferences, and off-site retreats.

· Act as a liaison between the executive and internal/external stakeholders, including clients, partners, and vendors.

· Prepare and edit correspondence, communications, presentations, and other documents as needed, including social media handles and board material presentations.

· Conduct research, compile data, and prepare reports as requested by the executive.

· Provide general administrative support including answering phone calls, responding to emails, and managing office supplies.

Requirements:

· Proven experience as an executive administrative assistant or similar role, preferably supporting C-suite executives.

· Exceptional organizational and time-management skills with the ability to prioritize tasks effectively.

· Strong attention to detail and accuracy in handling financial transactions and records.

· Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.

· Excellent communication and interpersonal skills, with the ability to interact professionally with individuals at all levels.

· Ability to maintain confidentiality and exercise discretion in handling sensitive information.

· Flexibility and adaptability to handle changing priorities and work under pressure.

· Bachelor's degree or equivalent work experience preferred.