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Flint

    secretary - Flint, United States - Genesee County Michigan

    Genesee County Michigan
    Genesee County Michigan Flint, United States

    1 week ago

    Default job background
    Description
    Union
    AFSCME

    Full-Time/Part-Time
    Full-Time

    Open Date
    5/16/2024

    Closed Date
    05/30/2024

    Location
    Prosecutors

    Description

    Starting Pay: $ Hourly ($37,743)
    After 1st Year: $ Hourly ($40,042)
    After 2nd Year: $ Hourly ($46,340)
    After 3rd Year: $ Hourly ($47,465)
    After 4th Year: $ Hourly ($48,636)
    After 5th Year: $ Hourly ($49,862)
    After 6th Year: $ Hourly ($51,135)
    After 7th Year: $ Hourly ($52,519)

    MINIMUM QUALIFICATIONS:
    Two (2) years' clerical experience and the ability to type 30 net w.p.m.

    GENERAL STATEMENT OF DUTIES: Performs responsible and varied clerical tasks involving typing, word processing and other responsible clerical duties; work requires judgment in applying, adapting or establishing work procedures; work is generally reviewed upon completion, but often no check is made on data compiled or records prepared; performs related duties as required.

    STATEMENT OF TASKS
    • Types or word processes legal documents, technical reports, contracts, complex statistical and accounting reports requiring a number of separate calculations, case histories, records of mortgages, assignments, deeds, convictions, sentences, court orders, complaints, legal instruments, requisitions, purchase orders, forms, form letters, and index cards, as well as, correspondence from rough draft or transcribing device and composes routine replies;
    • Screens visitors, telephone calls and incoming mail, personally answering those inquiries which do not require the attention of supervision;
    • Performs data input, data retrieval and word processing functions utilizing computer and office software;
    • Establishes and maintains cross-reference files and establishes file categories, cross- indexes and files using established classification systems, and sorts, files and records information in accordance with established procedures;
    • Reviews simple accounts, reports and other documents for completeness, accuracy, and conformance with established procedures;
    • Searches files and a variety of source material to serve as background for reports;
    • Serves at counter helping the public fill out forms and giving out required information, receiving payments and issuing receipts;
    • Acts as receptionist and/or answers phone giving information in response to public or official queries;
    • Sets up and confirms interviews and appointments;
    • Receives and processes mail which may include payments on accounts due and ascertains that funds are receipted properly and sent to proper destination;
    • Takes and transcribes dictation involving technical, legal, medical or financial terminology (by any method);
    • Takes and transcribes minutes of meetings (by any method);
    • Completes requisitions, vouchers and other forms;
    • Maintains and balances accounts;
    • Orders supplies, maintains inventory and pays bills;
    • Assists in budget preparation;
    • Prepares billing for service.
    REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:
    • Good knowledge of office terminology, procedures and equipment and of business mathematics and English;
    • Ability to understand and follow complex oral and written directions;
    • Ability to prepare reports from complex clerical records;
    • Ability to make decisions in accordance with laws, ordinances, regulations, and established policies;
    • Ability to take notes of meetings or dictated correspondence and retain general meaning;
    • Ability to operate computer terminals and word processing equipment;
    • Ability to recognize alphabetical and numerical sequences;
    • Ability to use judgment, tact and courtesy;
    • Ability to attend work regularly and work under stressful conditions;
    • Ability to work independently, collaboratively, and respectfully in a complex, multicultural work environment that values diversity, equity and inclusion;
    • Ability to maintain good working relationships.
    KEEP UP-TO-DATE
    Follow Genesee County Human Resources and Labor Relations on Facebook and LinkedIn for the latest opportunities to become part of Team Genesee. Discover how you can contribute to our common purpose of making a positive impact on Genesee County while enjoying the many advantages of a career with us.
    For more information about our benefits packages and the diverse range of departments we serve, visit

    Genesee County is proud to be a MVAA Bronze Level Certified Veteran Friendly Employer. Join us, and let's build a brighter future for Genesee County.

    This position is currently accepting applications.
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