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Ann Arbor

    Project Associate Manager - Ann Arbor, United States - University of Michigan

    University of Michigan
    University of Michigan Ann Arbor, United States

    5 days ago

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    Description


    A cover letter is required for consideration for this position and should be attached as the first page of your resume.

    The cover letter should address your specific interest in the position and outline skills and experience that directly relate to this position.

    Summary


    The University of Michigan's Facilities and Operations (F&O) Operational Support is seeking an experienced Project Associate Manager who thrives in a fast-paced, team-focused work environment.


    The successful candidate will assist with:
    the F&O training tracking, in-person scheduling, training vendor coordination, campus outdoor events permits, and coordination of permits/licenses. This position will work closely with various team members to meet each project's objectives and deadlines.

    As a skilled Project Associate Manager, this high-volume role will utilize relationship management skills, creative problem solving, understanding of policy and procedure, identify potential risk management issues, and techniques to coordinate and communicate (both verbal and written) with F&O staff, the broader university community, the City of Ann Arbor, and outside vendors.

    As a critical member of the Training and Events team, this position will contribute through the support of important departmental and university initiatives.

    This is a hybrid position with a standard schedule of two in-person days and three remote days per week, with some flexibility based on the needs of managing projects onsite.


    NOTE:
    This is a 3-year fully benefit-eligible term-limited position.
    Responsibilities


    Assist in managing the In-Person Persona Compliance Training for approximately 1,700 Facilities and Operations staff: support in negotiating vendor pricing, ensuring vendor training meets requirements, provide input, document requirements, tracking, reporting, and conducting regular gap analyses of business practices, policies, and activity with Environmental Safety and Health, Facilities and Operations Training's Data Team, and Facilities and Operations Leadership.

    Support the permitting of over 800 outdoor events on campus which includes assisting in mitigating risk, ensuring safety, monitoring the tracking system, managing deadlines, information and materials used to create permits, scheduling outdoor space, maintaining efficient movement of traffic and pedestrian flow, identifying ADA issues and safety concerns and address with the appropriate office.

    Communicate with the university community, the City of Ann Arbor, and external stakeholders on outdoor events before, during, and after each project.

    Develop and maintain professional relationships with a wide variety of constituents across campus, city, and visitors.

    Audit events as needed to ensure conformance with event permitting requirements, and that the condition of the venue is protected.

    Produce activity reports for required compliance in-person training and outdoor events to leadership for management and planning purposes.
    Coordinate regularly reviewing and updating the Facilities and Operations Training and Events website to improve user experience.
    Contribute to department manager with strategic planning function as needed.
    Other duties as assigned.
    Required Qualifications

    High school diploma or equivalent
    Minimum two years of experience in managing multiple and simultaneous complex projects
    Demonstrated commitment to organizational principles of being respectful, collaborative, solutions-based, and proactive
    Demonstrated ability to successfully drive projects with internal and external partners
    Exhibit initiative and undertake responsibilities that are broad in scope, with supervision, while exercising independent professional judgment.
    Agile self-starter who takes initiative in a fast-paced and dynamic environment
    Confident and effective communicator across all levels of the organization, including the ability to conduct public speaking
    Must be able to flex working hours to meet event and training needs
    Operates with discretion and confidentiality at all times
    Ability to travel frequently across the University of Michigan Ann Arbor Campus

    Proficiency in Word, Excel, PowerPoint, Google Suite, Zoom and other technology platforms
    Desired Qualifications

    Bachelor's Degree
    Previous experience in a related field
    Additional Information

    Facilities and Operations is a positive organization dedicated to the principles of being respectful, collaborative, solutions-based, and proactive.

    Facilities and Operations seeks to recruit and retain a diverse workforce as a reflection of our commitment to serve the diverse people of Michigan, to sustain the excellence of the university, and to offer our students richly varied disciplines, perspectives, and ways of knowing and learning.

    Base salary will vary depending on the qualifications and experience of the selected candidate.

    The University of Michigan conducts background checks on all job candidates upon acceptance of a contingent offer and may use a third party administrator to conduct background checks.

    Background checksare performed in compliance with the Fair Credit Reporting Act.
    Application Deadline

    Job openings are posted for a minimum of seven calendar days. The review and selection process maybegin as early as the eighth day after posting.
    Thisopening may be removed from posting boards and filled anytime after the minimum posting period has ended.
    U-M EEO/AA Statement

    The University of Michigan is an equal opportunity/affirmative action employer.

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