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planner, meeting/event - Irvine, United States - Compass Group USA
Description
PLANNER, MEETING/EVENTClick Here to Apply OnlineJob Description Eurest Salary:
$ $82000 /year
Pay Grade:12Other Forms of Compensation: As the leader in business and industry dining, Eurest is the company to join if you want a rewarding career packed with limitless opportunities.
We feed the employees of the nation's largest and most-prestigious companies in every state and across all industries.As a member of Eurest's leadership and professional support team, you will help our 16,000 chefs, and in-unit associates excel as they deliver world-class meals in corporate cafes and executive dining rooms with on-site catering through vending innovations and more.
Our company is innovative, high performing and fast growing. Our teammates are enthusiastic, committed to quality and thrive on consistently delivering unparalleled results. And did we mention we work with exciting companies and at interesting locations?Come grow your career with Eurest.Job SummaryThe MTC Briefing Coordinator is responsible for managing a seamless onsite experience for all engagements and events taking place in Microsoft Technology Center in Irvine, CA.
The responsibilities for this role includes; industry client & stakeholder meetings, scheduling & logistics, SOP & best practices development.Cross collaboration with peers, management, VM, Stakeholders and MTC Staff to ensure continuity and prosperity of the Briefing Coordinator Program, the MTC's and their customers.
Essential Functions & Responsibilities:
Schedule all engagements and events in coordination with the Director and Technical DirectorRefresh all marketing and partner collateral and maintain inventoryUpdate the engagement schedule on a daily basis and share it with the local facility Receptionist Handle updating the lobby video display that lists the MTC engagements and events Collect all the necessary information for MTC engagements/events with Account Managers (AM) and Lead Architects (LA) (time, date, catering, hotels, special requests, etc.)
Maintain and update all internal MTC tools and applications:
CRM Tool-create engagement, set internal conference calls between MTC assigned LA and AM, confirm, process and close engagementsdata entry of engagement and opportunity detailsprocess engagement logistics and documentsPrepare all customer documents - sign-in sheets, door signage, catering, name badges and MSCompany Store Passes (if applicable) and post to the team portal siteCoordinate the ordering of catering for all engagements/events, including the setup/breakdown and cleanupManage all catering procurement details (coordination of delivery, collection of receipts, and recording billing information)
Process all catering related expenses charged to AMEX meeting card and reconcile regularly through MSInvoiceHandle the distribution and collection of the engagement evaluation forms; as well as entering feedback data into the MTC ToolManage pre-engagement arrangements prior to the start of the meeting, which includes the cleaning and setup (meeting logistics -agenda, evaluations, tent cards, pad/pen, etc.) of the various MTC suites/roomsProvide concierge style service to all customers; meet and greet MTC customers as they arrive at reception and escort/direct them to their assigned suite/room as well as assist with any ad hoc requests (local restaurants/take out, hotels, theaters, etc)Participate in regular meetings with MTC Director and/or MTC Technical Director to discuss upcoming engagements/meetings Qualifications:
Bachelor's degree Extensive experience with Microsoft products and current on Microsoft Industry Trends.
Highly proficient in MS Office including Outlook, Word, Excel, PowerPointAble to quickly learn new tools/software3-5 years' experience in Customer Service2 years planning experience.
Experience planning business events - product releases, Trade shows, conferences, etc. If not large in size, must have experience planning several high-level events at onceExtremely professional and client focused. Able to interact with all levels of business clientsStrong interpersonal and hospitality / customer service skills.Excellent communication skills are a must (both verbal & written).Must be process oriented, organized and have attention to detail, yet also be flexible.
Self-motivated and able to keep up in a strategic and fast paced environment. Independent, yet able to follow guidelines well and shows a good sense of judgment. Also able to work well on a fortable communicating with a global community; i.e. various cultures and anized and task driven. Strong documentation and communication skills.Work Environment:
Global World ClassExecutive Level GuestsBusiness ProfessionalHigh DiscretionLimited AccessRapid Evolution and ChangeApply to Eurest todayEurest is a member of Compass Group USAClick here to Learn More about the Compass Story Compass Group is an equal opportunity employer.
At Compass, we are committed to treating all Applicants and Associates fairly based on their abilities, achievements, and experience without regard to race, national origin, sex, age, disability, veteran status, sexual orientation, gender identity, or any other classification protected by law.
Qualified candidates must be able to perform the essential functions of this position satisfactorily with or without a reasonable accommodation.
Disclaimer:
this job post is not necessarily an exhaustive list of all essential responsibilities, skills, tasks, or requirements associated with this position.
While this is intended to be an accurate reflection of the position posted, the Company reserves the right to modify or change the essential functions of the job based on business necessity.
We will consider for employment all qualified applicants, including those with a criminal history (including relevant driving history), in a manner consistent with all applicable federal, state, and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, the San Francisco Fair Chance Ordinance, and the New York Fair Chance Act.
We encourage applicants with a criminal history (and driving history) to apply.Eurest maintains a drug-free workplace.
Associates at Eurest are offered many fantastic benefits.
MedicalDentalVisionLife Insurance/ ADDisability InsuranceRetirement PlanPaid Time OffHoliday Time Off (varies by site/state)Associate Shopping ProgramHealth and Wellness ProgramsDiscount MarketplaceIdentity Theft ProtectionPet InsuranceCommuter BenefitsEmployee Assistance ProgramFlexible Spending Accounts (FSAs)For positions in Washington State or to be performed Remotely, click here for paid time off benefits information.
Req ID:
Eurest TARANPREET TANDON [[req_classification]]
planner, meeting/event professionals in Irvine
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Rachel Gwon
Student at Washington University in St. Louis
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John Kemp
Director Technology