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    Accounts Payable Administrator - Minneapolis, United States - Barr Engineering

    Barr Engineering
    Barr Engineering Minneapolis, United States

    3 weeks ago

    Default job background
    Full time
    Description
    Job Description:

    Summary:

    The person in this position will support the company's accounts payable functions, working in a team environment to assist with the timely and efficient processing of vendor invoices and payments while providing quality customer service to internal and external clients.

    Responsibilities include:

  • Receiving incoming vendor invoices, routing invoices for approval, and tracking invoices to help ensure all invoices are accounted for
  • Sharing responsibility for monitoring and maintaining a centralized AP email account with a high volume of incoming messages
  • Reconciling monthly company credit card transactions and statements
  • Acting as a resource and problem-solver for vendors, third-party providers, and Barr employees to resolve issues
  • Reviewing invoices ready to be entered into the accounting system; determining the c ompany, currency, and general ledger account number; and a ccounting for U.S. and Canadian sales and use tax and payment terms
  • Entering vendor invoices into the accounting system through a combination of systematic uploads, electronic data imports, and manual data entry
  • Auditing and approving employee expense reports
  • Coordinating multiple check runs each week, segregating by company, currency, and payment type including uploading positive pay files to the bank
  • Assisting with new vendor setup and existing vendor maintenance using IRS TIN match and complying with 1099 requirements
  • Cross-training in ancillary functions to increase redundancy for key functions
  • Filing and maintaining the accounts payable paper file system
  • Completing other related tasks as requested

    Minimum Qualifications:

  • Five years of related work experience
  • Working knowledge of an accounting software package and accounts payable methods and procedures
  • Demonstrated proficienc y in Microsoft Office programs , especially Excel and Outlook
  • D emonstrated interpersonal skills and experience working as part of a team Dedication to high-quality customer service , including prioritizing activities based on deadlines and urgency
  • Proven critical thinking skills , including the ability to take ownership of problems and generate appropriate solutions
  • A ttention to detail and highly accurate work output
  • Exceptional written and oral communication
  • Effective task management
  • Legal authorization to work in the United States without the need for sponsorship from Barr, now or in the future

    Preferred qualifications:

  • Experience in a multi-company/multi-currency environment
  • Associate 's degree in accounting or a related field
  • Experience with Deltek Vision or VantagePoint
  • Experience with Adobe Acrobat
  • Experience in a paperless environment

    A hybrid work arrangement may be considered for this position. A hybrid work arrangement refers to working one or two days from home a week. This position is based out of Barr's Minneapolis, Minnesota, office.

    #LI-Hybrid

    Open positions at Barr Engineering Co. do not have application deadlines. Barr Engineering Co. is an equal opportunity employer, and all applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.
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