- Benefits from Day One
- Paid Days Off from Day One
- Career Development
- Mental Health Resources and Support
- Answers, evaluates, and appropriately responds to phone calls, visits, and other inquires.
- Coordinates and maintains executive calendars for meetings and appointments to provide optimal utilization of the executive team's time.
- Maintains all communications for the executives and department including written correspondence and telephone contacts.
- Provides support to the Provider Recruiters including but not limited to provider candidate site vists, travel and accommendations.
- Establishes and maintains a history of regular attendance; makes appropriate use of PDO, and observes department call-in procedures for absences; establishes and maintains punctual work habits. Exhibits timely arrival and departure and dependable time habits including meals and other breaks.
- Maintains the department invoice process including receiving, validating, filing and processing invoices for payment.
- Maintains organized files and office equipment.
- Assists executives and department with developing presentations.
- Attends/participates in mandatory facility-wide and departmental meetings required including but limited to: Department Huddles, annual education, safety training, Town Halls, etc. Also able to demonstrate and apply knowledge of fire, safety, security, disaster procedure regulations and National Patient Safety Goals as presented in orientation, outlines in safety manual and as pertains to each work area.
- Record minutes, transcribes and prepares documentation as needed. Minutes are to be completed within 2 business days.
- Make travel arrangements for executives and completes monthly expense reports.
- Meets department set SLA/performance standard.
- High School Diploma or GED
- Executive or Administrative Assistant experience
- Additional course work in computers, business and accounting required.
- A notary public
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Executive Assistant - Ormond Beach, United States - AdventHealth
Description
All the benefits and perks you need for you and your family:
Our promise to you:
Joining AdventHealth is about being part of something bigger.
It's about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit.
AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding thattogether we are even better.
Schedule: M-F Days
The role you'll contribute:
Executive Assistant
The Executive Assistant position is responsible for fully supporting assigned Vice President (s) within the department.
This position is responsible for complete management of executive calendars, including but not limited to scheduling appointments, coordinating all arrangements for meetings, conferences, and travel.
Prepares routine and non-routine reports and presentations, including gathering and summarizing data. Establishes and maintains highly confidential files and records. Composes letters and correspondence. Answer phones, delivers outstanding customer service, and accepts responsibility in maintaining relationships that are equally respectful to all. Provides support to the Provider Recruiters including but not limited to site visits, travel and accommodations. Provides administrative support to the Chief Medical Officer and Chief Financial Officer in the Executive suitePrincipal Job Duties and Responsibilities
:
The expertise and experiences you'll need to succeed
:
EDUCATION AND EXPERIENCE REQUIRED:
· Proficiency in Microsoft Office Products (excel, Word, Outlook, PowerPoint) required
EDUCATION AND EXPERIENCE PREFERRED:
Category: Administrative
Organization: AdventHealth Medical Group East FL
Schedule: Full-time
Shift: - Day
Req ID:
We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.
