Meeting & Events Planner - New York City - CBRE

Description

Meeting & Events Planner - New York City

Job ID

162002

Posted

18-Apr-2024

Service line

GWS Segment

Role type

Full-time

Areas of Interest

Administrative, Building Management, Communications/Public Relations, Customer Service, Executive Management, Facilities Management, Legal, People/Human Resources, Project Management, Property Management, Sales & Leasing, Sales Support, Workplace Strategy

Location(s)

Manhattan - New York - United States of America, New York City - New York - United States of America

**About the Role:**

Get ready for an exciting career with CBRE

The Meeting & Events Planner will lead successful execution of events as the primary point of contact for clients and primary communicator of event details to the meeting and events operations team.

In this role you would be responsible for guiding event clients through the full scope of the planning process, such as but not limited to, the master events calendar, confirm event requirements and ensure operations team members fully understand requirements through management of communication channels, briefing and planning meetings.

**What you will do:**

Leads complex master meeting and events calendar for medium to large sized event space. Responsible for all communications, planning meetings with event staff, and proactively planning logistics across the master calendar.

Handles each event as a project from planning through execution, to include, creating and leading detailed event planning timelines, ensuring deadlines are met on time and with high quality.

Participates and/or leads planning calls, representing the site and ensuring all event aspects are in accordance with building safety and security regulations.

Coordinates with internal partners as well as with outside vendors and event professionals to manage to client expectations.

Responsible for food and beverage management including menu planning, consulting with the client.

Key contact for the event in ensuring seamless event delivery by the Meeting & Events operations team.

Captures post-event reporting and reconciliation and suggests recommendations for continuous improvement and cost / process efficiencies.

Supports and provides informal guidance to junior members of the team.

May support with budget creation for events and accountable for budget adherence and related activities such as requesting and reviewing invoices in a timely manner.

**What you will need:**

Applicants must be currently authorized to work in the United States without the need for visa sponsorship now or in the future

Bachelor's Degree and a minimum of 2 years of relevant experience and/or training.

Experience in corporate or conference center management preferred.

Certified Meeting Professional (CMP) preferred.

Comfortable meeting and engaging with new people.

Warm and engaging demeanor. Ability to assess circumstances, empathize and offer help.

Ability to comprehend, analyze, and interpret complex documents. Ability to solve problems involving several options in situations. Requires advanced analytical and quantitative skills.

Intermediate skills with Microsoft Office Suite products such as Word, Excel, PowerPoint, Visio, SharePoint, OneNote, Outlook, etc.

Ability to work in multiple software platforms and learn and retain technical software applications quickly.

Good organizational skills. Work well under pressure and demonstrate a proactive approach to routine and non-routine occurrences.

Ability to work flexible work schedules based on business need.

**SCOPE OF RESPONSIBILITY**

Decisions made with understanding of procedures and company policies to achieve set results and deadlines. Responsible for setting own project deadlines. Errors in judgment may cause short-term impact to co-workers and supervisor.

**SAFETY**

Responsible for personal safety and the safety of those who are affected by your work. This includes but is not limited to:

1. Complete at a satisfactory level all required and assigned HSE training.

2. Follow all activity policies and procedures, including all HSE related requirements at all times.

3. Participate in all HSE related programs & activities as required, including incident investigations, interviews, auditing and assessment, etc.

4. Report any condition which you feel could result in an accident or injury and / or stop work if required.

CBRE carefully considers multiple factors to determine compensation, including a candidates education, training, and experience. The minimum salary for the Meeting & Events Planner position is $55,000 annually and the maximum salary for the Meeting & Events Planner position is $62,000 annually. The compensation that is offered to a successful candidate will depend on the candidates skills, qualifications, and experience.

**Equal Employment Opportunity:** CBRE is an equal opportunity employer that values diversity. We have a long-standing commitment to providing equal employment opportunity to all qualified applicants regardless of race, color, religion, national origin, sex, sexual orientation, gender identity, pregnancy, age, citizenship, marital status, disability, veteran status, political belief, or any other basis protected by applicable law.

**Candidate Accommodations:** CBRE values the differences of all current and prospective employees and recognizes how every employee contributes to our companys success. CBRE provides reasonable accommodations in job application procedures for individuals with disabilities. If you require assistance due to a disability in the application or recruitment process, please submit a request via email at or via telephone at U.S.) and Canada).

**NOTE:** Some, but not all, of our positions may have an additional requirement to comply with COVID-19 health and safety protocols, including COVID-19 vaccination proof and/or rigorous testing. If you have questions about the requirement(s) for this position, please inform your Recruiter.

Host

Host is a service line of CBRE, the world's largest commercial real estate organization. Our mission is to increase individual well-being, personal productivity and organizational effectiveness through people-led, technology-enabled services. Put simply: our goal is to help people work smarter and delight in doing it.

Our experience offering connects employees to their environments - via technology, amenities, and communities that matter the most. Hosts scalable product suite includes concierge-quality services provided by talented CBRE hosts; world-class customer service training and certification; and a powerful, enterprise-grade technology platform.

The platform, which can be tailored to specific client requirements, features a robust mobile experience that allows users to navigate the workplace, schedule meetings with colleagues, reserve workspaces, use food and beverage services, and access building and concierge services.

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CBRE, Inc. is an Equal Opportunity and Affirmative Action Employer (Women/Minorities/Persons with Disabilities/US Veterans)