Administrative Assistant - Deerfield Beach, United States - Gravity IT Resources

Gravity IT Resources Deerfield Beach, United States

2 weeks ago

Transportation / Logistics

Description

Job Type: Administrative Assistant / Office Manager

Location: Deerfield Beach, FL (3 days hybrid onsite)

Job Type: Contract

Job Description: Responsibilities:

Provide advanced, diversified, and confidential administrative support for the VP, AVP, Director, and Program Team.
Manage several active calendars of appointments and meetings; arrange meetings and department functions including special events.
Manage Meeting Agendas and assist in PI Planning
Handle travel arrangements (air, hotel and rental car) for Director, Management, Associates, as requested.
Aid in multiple accounting functions as needed.
Greet visitors and coordinate vendor needs as requested.

Job Requirements:

1-3 years work experience working in a support or administrative role in a fast-paced environment required.
Working knowledge of Microsoft Office 365 including Word, Excel, PowerPoint, and Outlook, Teams, or other web-meeting applications, with the ability to learn and operate database-type programs.
Proficient in drafting correspondence, proofreading, and maintaining an organized system for filing correspondence, documents, and records.
Working knowledge of Accounts Payable functions, including processing, verifying, coding, and reconciling invoices, including P-Card charges.
Previous experience in event planning is preferred.
Must be able to maintain a high level of confidentiality.

Our ideal candidate will:

Enjoy being a team player and have strong time management skills and the ability to handle multiple priorities by demonstrating initiative and follow-through on assignments.
Be driven by process improvement, open to learning new systems and applications.
Demonstrate sound judgment and ability to handle issues diplomatically.
Exhibit excellent phone/email etiquette, professional demeanor, and ability to screen phone calls and emails effectively.
Maintain a flexible schedule to assist others and adapt to changing priorities, able to work overtime when needed due to business needs.

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