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    Office Assistant 2 - Albany, United States - State of New York

    State of New York
    State of New York Albany, United States

    1 week ago

    Default job background
    Description

    Please note:

    State agencies that contact job applicants do not usually request personal or financial information via text message or over the phone in connection with your response to a job posting.

    If you are contacted for such information by these methods, or any other method, please verify the identity of the individual before transmitting such information to that person.


    Note:

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    Review Vacancy

    Date Posted 05/08/24

    Applications Due05/22/24

    Vacancy ID158107


    • Basics
    • Schedule
    • Location
    • Job Specifics
    • Contact
    NY HELPYes

    AgencyAttorney General, Office of the

    TitleOffice Assistant 2 (NY HELPS)

    Occupational CategoryClerical, Secretarial, Office Aide

    Salary Grade09

    Bargaining UnitASU - Administrative Services Unit (CSEA)

    Salary RangeFrom $41399 to $50884 Annually

    Employment Type Full-Time

    Appointment Type Permanent

    Jurisdictional Class Competitive Class

    Travel Percentage 0%

    Workweek Mon-Fri

    Hours Per Week 37.50

    Workday

    From 8:30 AM

    To 5 PM

    Flextime allowed? No

    Mandatory overtime? No

    Compressed workweek allowed? Yes

    Telecommuting allowed? Yes

    County Albany

    Street Address Office of the New York State Attorney General

    Empire State Plaza

    City Albany

    StateNY

    Zip Code12224


    Minimum Qualifications NY HELPS:
    This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).


    For the duration of the NY HELPS Program, this title maybe filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

    At this time, agencies may recruit and hire employees by making temporary appointments.

    In May 2024, if a temporary NY HELPS employee is satisfactorily performing in the position, the appointment will be changed from temporary pending Civil Service Commission Action to permanent non-competitive and the official probationary period will begin.


    At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination.

    Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State.

    While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.


    Non-Competitive Minimum Qualifications:

    • Office Assistant 2: One year of clerical experience.

    Current NYS Employee:

    At least one year of permanent or contingent-permanent service in a clerical, keyboarding, or other qualifying title OR eligible for transfer.

    A list of qualifying titles can be found here:

    Duties Description

    • Design clerical processing procedures.
    • Gather, compile, and prepare data from manual or automated files and other sources for various reports, publications, records, or other external or internal communications.
    • Respond to questions concerning the operation of the unit or program area.
    • Write responses to correspondence.
    • Resolve work problems.
    • Review forms and applications and make appropriate determinations.
    • Coordinate arrangements for meetings, courses, and other gatherings arrange for rooms, take attendance, and ensure that appropriate materials and equipment are available.
    • Plan work and determine how it will be performed.
    • Assign work to staff and assure necessary coverage for assignments and office.
    • Provide subordinates with specific instructions concerning the preparation of documents, processing of materials, and maintenance of records.
    • Provide subordinates with standard formats for the preparation of documents and reports using available software packages.
    • Provide training in the use of work equipment, and office and agency procedures.
    • Evaluate the quality, quantity, and timeliness of work.
    • Evaluate the performance of staff and prepare performance evaluations.


    Additional Comments Careers with the State offer multiple benefits including paid vacation leave (13+ days per year), sick leave, paid State holidays off, health insurance including vision & dental, entry into the NYS retirement (pension) system, education and training, eligibility for public student loan forgiveness, and job stability with promotional opportunities.

    Workplace flexibilities include multiple options for employees including telecommuting (up to two days per week) and alternative work schedules.

    The agency's hours of operation are Monday through Friday, between 8:00 am and 5:30 pm (37.5 hours/week).

    Scheduling determinations are dependent upon the needs of each Bureau and will be communicated during interviews.

    Some positions may require additional credentials or a background check to verify your identity.

    Name Human Resources Management Bureau

    Telephone

    Fax

    Email Address

    Address

    Street Office of the New York State Attorney General

    The Capitol

    City Albany

    State NY

    Zip Code 12224

    Notes on ApplyingApplications must be submitted online (Transcripts are not required).

    To apply, please click on the following link:
    ,P10_POSITIONTYPE,P10_LGR_WRITING_SAMPLE_


    IND:
    5541,22,

    Candidates from diverse backgrounds are encouraged to apply.

    The OAG is an equal opportunity employer and is committed to workplace diversity.

    For more information about the Attorney General's Office visit
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