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Senior Staff Accountant - San Rafael, United States - EO Products
Description
Job DescriptionJob Description Salary:
DOE, $67k to 90k
EO Products is a company with one mission and two brands:
to create healthy personal care products that nurture the people who use them, respect the people who make them, and honor the planet we all share.
That means we're a B-Corp, running a zero-waste factory making high-quality personal care products in 100% recycled (and recyclable) bottles.
Our family owned business has been leading the industry we helped create for almost 30 years, and we're dedicated to leading the care corps.
We are a diverse team of free-thinking individuals, and our company culture values responsibility, collaboration, integrity and passion.
We look forward to hearing from you
COMPENSATION AND BENEFITS
Compensation is dependent upon experience:
anticipated range k annual salary
Medical, dental, vision, and ancillary insurances
Paid time off, Sick/Wellness Time, Paid Holidays, and additional time off benefits
401K Retirement Plan with employer match
Free products and fantastic discounts for yourself, and family/friends
Stipends for cellphone, internet, PPE (such as steel toe boots), and English or Spanish Language courses
POSITION SUMMARY
The Senior Accountant reports to the Accounting Supervisor and provides core accounting support for the department.
S/he is responsible for all daily accounts payable transactions, and for ensuring that payables are entered correctly.
This team member additionally acts as the first line of communication for vendor bill and payment inquiries and keeps the Controller up-to-date regarding vendors that reach out to EO.
This position is eligible for hybrid worksite status with weekly presence required on-site at the EO Campus.
Employee must be able to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
RESPONSIBILITIES
Accounts Payable and Accounts Receivable
Utilize MineralTree software integration to manage entry of all accounts payable
Ensure MineralTree and NetSuite sync properly and that approval workflows are set and reviewed regularly
Provide oversight of the day-to-day communication generated by the email inbox
Facilitate key accounting processes involving NetSuite, the Company's general ledger accounting software package, including:
Creation of new vendors
Management of weekly check runs for local checks, promotions and expense report payments
Preparation of ACH and Wire payments (includes coordination on bank portals)
Creation of vendor Credit Memos, with application to outstanding invoices
Ensure all vendors submit a W-9
Contact vendors for credit card payments as advised by the Controller and apply payments to invoices
Maintain A/P contacts and relationships
Facilitate regular processes, including:
Book monthly AP accruals during month-end close
Monthly management of monthly Promissory Payments
Monthly submission of utility payments through vendor portals
Monthly management of department allocations for benefit bills
Weekly creation of "Open A/P" workbook for internal distribution and review
Weekly creation of "Running A/R Aging Notes" workbook, with outreach to customers regarding delinquent AR balances
Processing of employee expense reports for PPE reimbursements as needed, outside of designated benefits program (production boots and safety glasses)
Communicate with vendors regarding payment status and/or invoice issues as necessary
Coordinate with Supply Chain and EMF departments to resolve incorrect or missing item receipts
Review vendor statements against MineralTree to ensure that all outstanding invoices have been received and ensure all accounts payable are properly entered at month-end
Manage requests for resale certificates
Prepare Credit Application forms as needed
Ensure inventory received not billed, returns not credited (vendor return authorizations) and vendor deposits accounts are current and reconciled at the end of each month.
Prepare deposits for any checks receivedRecord forecasted and received remittances in the Deposit Record by utilizing daily bank reports, C2FO, and the email inbox
Process credit card payments made by customers
General Accounting
Prepare journal entries of daily bank transactions
Prepare positive pay upload of checks to Bank's portal
Book monthly A/P accruals during month end close
Assist in preparation of audit requests as needed
Prepare Balance sheet reconciliations for vendor deposits; review for received not billed, or VRA
Assist with annual tax filings
Other
Support a safe working environment by reporting any unsafe conditions or observed, unsafe conduct.
Perform other tasks, projects, and report generation as directed by the manager
SKILLS/QUALIFICATIONS
Intermediate to advanced knowledge of Microsoft Excel/Word and Google Sheets/Doc
Ability to work and transact accurately, quickly, thoroughly and consistently
Knowledge of bookkeeping practices and principles as well as an in-depth understanding of the general ledger and financial statements
Strong mathematical acumen
Integrity and discretion in dealing with confidential information
Excellent verbal and written communication abilities. Positive attitude in daily interaction with customers and vendors
Self-starter, motivated to learn and improve processes
EDUCATION AND EXPERIENCE:
Bachelor's degree in Accounting or Finance or four years accounting-related experience
Previous working experience with both A/P and A/R functions required
Prior experience and familiarity with NetSuite or similar ERP systems a strong plus, but not required
Manufacturing experience is a strong plus
CPA license a strong plus, but not required
PHYSICAL REQUIREMENTS
Work chart of the U.S. Department of Labor for physical exertion
Physical Demand Level - Light
Occasional (0-33% of the workday) - 20 lbs
Frequent (34-66% of the workday) - 10 lbs
Constant % of the workday) - negligible and/or operate controls while seated
Typical energy required METS
GENERAL WORK ENVIRONMENT
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
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