- Register participants as they enter the Center.
- Answer telephones in a professional and courteous manner.
- File reports, reviews, log drug testing results and place in participant files.
- Organize the flow of information, phone messages, faxes, mail and electronic information to the appropriate staff.
- Maintain appropriate forms, replenish office supplies, unit supplies, effectively use purchase orders and vouchers in accordance with Association procedures monthly as directed.
- Maintain accurate and efficient records, as well as record keeping/filing for the program.
- Participate in supervision with the Program/Treatment Manager as needed.
- Attend staff meetings as assigned.
- Work cooperatively with OCC, Probation, Parole and other agency personnel at the Center.
- Establish and maintain positive working relationships with the funding sources and the community at-large.
- Two year Associates Degree or equivalent helpful.
- Proficiency in Microsoft Word and Excel.
- Attention to detail and accuracy a must.
- Must be able to sit, stand, bend and walk during the work day.
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Administrative Assistant - Haverhill, United States - Old Colony YMCA
Description
Job Description
The Administrative Assistant will provide a variety of office management, data collection and reporting duties for the Center. S/he will answer telephone calls, register participants and perform functions as directed by the Program/Treatment Manager(s). S/he will reflect and display the values of caring, honesty, respect and responsibility.
Requirements
Program/Department Responsibility:
Supervision of Personnel: None.
Fiscal Responsibility: Adhere to all fiscal policies and procedures such as petty cash, purchase orders, vouchers and employee expenses as requested.
Facility/Housekeeping Responsibility: Ensure that the Administrative Assistant's office meets the highest standards of cleanliness and maintenance.
EDUCATION/EXPERIENCE REQUIREMENTS