Executive Assistant - Hayward - Joss Search

    Joss Search
    Joss Search Hayward

    13 hours ago

    Description

    THE CLIENT

    Our client is a San Francisco–based organization operating in a fast‑paced, highly collaborative, and team‑oriented environment. The culture encourages initiative, independent thinking, and a solutions‑driven mindset. This is an excellent opportunity to join a dynamic firm in a role that offers visibility, variety, and the ability to directly impact day‑to‑day operations.

    THE ROLE

    The firm is seeking a strong Executive Assistant & Office Coordinator to support senior leaders while ensuring the smooth day‑to‑day operations of the San Francisco office. This is a hands‑on, team‑oriented role working alongside other top‑tier assistants to keep the office running seamlessly.

    Key duties include:

    • Heavy calendar management across multiple time zones
    • Prioritizing and managing competing demands
    • Coordinating domestic and international travel
    • Handling expenses, meeting preparation, and general administrative needs
    • Acting as a liaison with internal teams and external stakeholders
    • Serving as a gatekeeper, problem‑solver, and trusted partner
    • Overseeing office operations, supplies, visitors, and vendor coordination
    • Supporting team events, meeting logistics, and general office upkeep

    THE CANDIDATE

    The ideal candidate is proactive, poised, and resourceful. Professionalism, discretion, and humility are essential. This firm values team players who enjoy working closely with colleagues and supporting a high‑energy, fast‑moving environment.

    Qualifications:

    • 5–8 years of experience as an Executive Assistant or in a hybrid EA/office support role
    • Experience within investment firms or similarly high‑performing, fast‑paced settings
    • Comfortable supporting senior leaders and managing shifting priorities
    • Tech‑savvy and proficient with Microsoft Office
    • Bachelor's degree preferred

    THE COMP/BENEFITS

    • Base salary: $120,000 - $140,000 (depending on experience)
    • Hybrid schedule 4 days per week in the office
    • Excellent benefits, including employer‑paid healthcare
    • 401(k) match, commuter benefits, wellness/FSA offerings
    • Generous PTO and discretionary bonus
    • Additional perks consistent with a well‑supported office environment

    Joss Search is proud to be an Equal Opportunity employer, passionately supporting and promoting equality, diversity and inclusion. We are committed to building an inclusive culture, respecting our individual differences and bringing our community together


  • Work in company

    Executive Assistant

    Only for registered members

    Under the direction of the assigned administrator, performs complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions; interprets policies and regulations to staff and the public; · plans, coordinates and organizes offic ...

    Hayward

    3 weeks ago

  • Work in company

    Executive Assistant

    Only for registered members

    The Executive Assistant performs complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions; interprets policies and regulations to staff and the public; plans, coordinates and organizes office activities and flow of comm ...

    Hayward, CA

    3 weeks ago

  • Work in company

    Executive Assistant

    80Twenty

    80Twenty is a boutique recruitment agency that connects high-growth companies with exceptional candidates · Our client is a globally recognized leader in the entertainment industry at the intersection of music, culture, and technology. This is an exciting opportunity to join a dy ...

    Hayward

    13 hours ago

  • Work in company

    Executive Assistant

    Only for registered members

    This position serves as an Executive Assistant to the Board of Trustees, · Performs complex and responsible high-level administrative assistant duties in a variety of administrative tasks and functions;Plans, coordinates and organizes office activities and flow of communications ...

    Hayward, CA

    3 weeks ago

  • Work in company

    Executive Personal Assistant

    Career Group

    Job Title: Executive Assistant / Personal Assistant · Location: The Peninsula (Bay Area, CA) · Salary Range: $175,000–$200,000 · Hours: Standard business hours (with flexibility as needed) · We are seeking an experienced Executive Assistant / Personal Assistant to serve as a true ...

    Hayward $65,000 - $120,000 (USD) per year

    21 hours ago

  • Work in company

    Executive Personal Assistant

    Bond Partners

    Executive Personal Assistant · 60% Executive Support  · • 40% Personal & Family Support · San Francisco, CA | In-Person | Full-Time · About the Company · Meanwhile is the world's first licensed and regulated Bitcoin life insurance company, founded in 2022 by Zac Townsend and Max ...

    Hayward $65,000 - $120,000 (USD) per year

    21 hours ago

  • Work in company

    Executive Assistant

    Only for registered members

    We are looking for a highly organized and proactive Executive Assistant to provide comprehensive support to senior leadership. This role requires exceptional attention to detail, the ability to manage multiple priorities, and strong communication skills to ensure the efficient op ...

    San Leandro

    2 days ago

  • Work in company

    Executive Assistant

    Only for registered members

    About the Company: · Vintners Distributors, based in Union City, California, is the corporate entity for Au Energy, Loop Neighborhood Market, and Poppy Market. Founded in 1978, the company owns, operates, and develops retail fuel and convenience store locations, including gas sta ...

    Union City $80,000 - $95,000 (USD) Full time

    2 days ago

  • Work in company

    Executive Assistant

    Only for registered members

    · Full-time · Description · About the Company: · Vintners Distributors, based in Union City, California, is the corporate entity for Au Energy, Loop Neighborhood Market, and Poppy Market. Founded in 1978, the company owns, operates, and develops retail fuel and convenience store ...

    Union City, CA

    1 day ago

  • Work in company

    Executive Assistant

    Only for registered members

    Fuse is searching for an operations sherpa who can keep pace with the founder's velocity. · Guard time and kill friction. · Turn chaos into clean execution. · ...

    San Leandro

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    :About the Company: · Vintners Distributors, based in Union City, California, is the corporate entity for Au Energy, Loop Neighborhood Market, and Poppy Market. Founded in 1978, the company owns, operates, and develops retail fuel and convenience store locations, including gas st ...

    Union City, CA

    1 day ago

  • Work in company

    Executive Assistant

    Only for registered members

    About Fuse · Fuse is on a mission to accelerate the world's transition to limitless clean energy. · We're builders, breakers, and fixers who get sht done - building pulsed-power and fusion devices. The team moves fast, iterates faster, and sweats the details. · If "impossible" so ...

    San Leandro, California

    1 week ago

  • Work in company

    Hybrid Legal Executive Assistant 125K

    Alan J. Blair Personnel Services, Inc.

    Hybrid Legal Executive Assistant $125K · A prestigious international law firm with stunning offices in San Francisco has a rare opening for an experienced Executive Assistant to provide high-level administrative support to its collaborative partners. This highly sought-after role ...

    Hayward

    21 hours ago

  • Work in company

    Executive Assistant

    Only for registered members

    The Executive Assistant will provide administrative support to the Senior Leadership Team in Dublin, CA. Responsibilities include performing general office duties, maintaining records and files, processing invoices, coordinating travel and meetings. · ...

    Dublin

    3 weeks ago

  • Work in company

    Executive Operations Assistant

    Only for registered members

    The Executive Operations Assistant serves as a key operational and administrative partner to the Operations and Program Director, · supporting program coordination, communication, and day-to-day clinic operations. · Provide direct administrative and operational support to the Cli ...

    Union City $21 - $25 (USD) Part time

    1 month ago

  • Work in company

    Executive Operations Assistant

    Only for registered members

    We are seeking an Executive Operations Assistant to support the Little Miracles program and Clinic Program Manager at Ascend Rehab Services. · ...

    Union City $21 - $28 (USD) Part time

    1 month ago

  • Work in company

    Executive Assistant

    Only for registered members

    GENERAL PURPOSE:  · To provide varied and complex administrative assistance and project support to the GSVP/SVP. · ESSENTIAL FUNCTIONS: · • Produce letters, reports, bulletins, memoranda and e-mail, including material of a confidential nature.  Compose correspondence, reports, pr ...

    California - Alameda - Dublin - Corporate

    1 week ago

  • Work in company

    Executive Operations Assistant

    Only for registered members

    Ascend Rehab Services is a woman-driven healthcare organization serving children with special needs across the East Bay. · We are seeking an Executive Operations Assistant to support the Operations Program Director. · This role involves providing administrative and operational su ...

    Union City $21 - $25 (USD)

    1 week ago

  • Work in company

    Executive Assistant

    Only for registered members

    The CEO Executive Assistant performs work directly related to the President and Chief Executive Officer (CEO), along with C-level executives.Must use discretion and independent judgment while performing high-level administrative duties; highly self-motivated, professional, and ca ...

    San Ramon

    1 month ago

  • Work in company

    Temporary Executive Assistant

    Only for registered members

    The Position · The Park District is currently recruiting for one (1) Temporary Executive Assistant at Peralta Oaks, in Oakland, CA. This temporary assignment will serve no more than six (6) months. · GENERAL FUNCTION · Class specifications are intended to present a descriptive ...

    Oakland, CA

    6 days ago

Jobs
>
Executive assistant
>
Jobs for Executive assistant in Hayward