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    Administrative Secretary - Cleveland, United States - Cuyahoga County Juvenile Court

    Cuyahoga County Juvenile Court
    Cuyahoga County Juvenile Court Cleveland, United States

    4 weeks ago

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    Description
    Job Title: Administrative Secretary Salary Grade: 12

    Division/Department: Court Operations/Detention Services Salary: $37, ,471 commensurate with experience

    Reports To: Superintendent Date Posted: 3/19/24

    FLSA Status: Non-Exempt Last Revised: 10/12/23

    Benefits of Employment

    Insurance: Comprehensive Health, Dental, Vision, Life and an Employee Assistance Program. Supplemental Life may be purchased at group rates.

    Paid Time Off: Twelve (12) holidays, vacation time (after 6 months) of three (3) weeks per year for the first eight (8) years of service, and sick time.

    Retirement: Ohio Public Employees Retirement System (OPERS) with 14% annual employer contribution and Deferred Compensation Plans.

    Job Summary

    The Administrative Secretary provides administrative support to the Superintendent and Administration Staff of the Cuyahoga County Court of Common Pleas Juvenile Detention Center. Performs complex secretarial functions of a highly responsible and confidential nature. Performs a wide variety of administrative duties that require a high degree of poise and judgment.

    Essential Duties and Responsibilities

    To perform this job successfully, an individual must be able to satisfactorily perform each essential duty listed below. Reasonable accommodations will be made for disabled persons covered by the Americans with Disabilities Act, in accordance with its requirements.

    Types, reproduces, and disseminates material, including letters, correspondence, reports, and other required forms and documents.

    Maintains a record filing system for documents.

    Answers telephone calls for the Superintendent and Detention Administration staff, relays messages, and schedules appointments as appropriate.

    Maintains strict confidentiality and consistently models professionalism as Administrative Secretary to the Superintendent.

    As directed by the Superintendent, organizes and schedules meetings. Attends meetings, takes and composes minutes. Maintains appointment calendar and coordinates attendance at meetings. Schedules appointments in a manner that ensures the most efficient use of the Superintendent's time.

    Assists employees, callers, and visitors or insures that individuals reach the correct department to address their inquiry.

    Coordinates travel, training, and conference arrangements for Detention staff.

    Schedules applicant interviews and assists in the interview process when needed.

    Performs other duties as assigned.

    Supervisory Responsibilities

    Has no direct supervisory responsibility for staff members.

    Equipment Operated

    Standard office equipment and office technology such as copy machines, personal computers and telephones.

    Confidential Data

    All court-related information regarding hearings, etc. that the employee may come in contact with by working in the facility.

    Working Conditions

    Works in a general office setting with moderate noise levels.

    Usual Physical Demands

    While performing the duties of this job, the employee is required to sit, to speak clearly, and to hear. The employee must occasionally lift and/or move up to 10 pounds.

    Knowledge, Qualifications, Skills, and Abilities

    To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

    Demonstrable proficiency in Microsoft Word and Microsoft Excel; Familiarity with keyboarding; good spelling and grammar; must score at least 45 WPM on the general typing test. Skills and knowledge testing will be administered prior to interviews for this position. Position requires the ability to organize work, communicate effectively, and handle stressful situations; ability to work with the public and with court staff; telephone communication skills are necessary.

    Education and/or Experience

    High school diploma or equivalent

    AND

    Six (6) years of work experience in a clerical position.

    Licensure or Certification Requirements

    None.

    Court Expectations of Employee

    In accomplishing the responsibilities of this position, the Court expects that the employee will adhere to the mission and values of the Court as well as all Court policies and procedures. In addition, while carrying out the duties of this position, the employee is expected to model high ethical conduct on and off the job, and exhibit a professional and respectful demeanor with all Court employees.

    Court Mission Statement

    To administer justice, rehabilitate juveniles, support and strengthen families, and promote public safety.

    Application Procedure

    Current Cuyahoga County Court of Common Pleas Juvenile Division Employees:
    • The deadline to apply is _3/26/24_.
    • Please visit to complete and submit the Job Posting Response Form to the Human Resources Division.
    • The Job Posting Response form must be received in Human Resources by the job posting deadline for consideration as a candidate for the posted position.
    • If you do not meet the minimum requirements, you can submit a waiver to Human Resources. Please refer to the Employee Handbook Policy number
    External Applicants:
    • This position will remain posted until filled.
    • Please visit to view this posting and to complete and submit the Application for Employment.
    EEO/ADA/SMOKE-DRUG FREE ENVIRONMENT

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