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    Human Resources + Office Coordinator - Los Angeles, United States - Summer Fridays LLC

    Summer Fridays LLC
    Summer Fridays LLC Los Angeles, United States

    3 weeks ago

    Default job background
    Customer Service / Support
    Description

    JOB TITLE: Human Resources + Office Coordinator

    REPORTS TO: Senior Manager, Human Resources

    DEPARTMENT: Executive/G+A

    OVERVIEW

    The Human Resources + Office Coordinator is responsible for managing the administrative and clerical functions of the HR Department and coordinating Summer Fridays front office needs.

    RESPONSIBILITIES

    HR SUPPORT

    • Supporting the HR Manager with the following employee management functions:
    • Posting jobs and screening potential applicants regarding their skills, experience and education
    • Contacting references and performing background checks on applicants
    • Informing applicants about position details, benefits and duties
    • Conducting new employee orientation and training
    • Supporting benefits open enrollment process
    • Maintaining the employee handbook
    • Management of HR/employment files (i.e. job descriptions, offer letters, resignation, resumes, etc.)
    • Coordinating and administering employee surveys
    • Working with HR/Office Manager to coordinate employee Town Hall meetings and events
    • Managing Summer Fridays LinkedIn account
    • Other HR tasks/projects as necessary

    OFFICE SUPPORT

    • Serving as primary contact/liaison for Property Management company; organizing/coordinating all necessary maintenance to ensure office space is in optimal working order
    • Managing office and parking key cards
    • Monitoring, ordering and organizing office supplies and office product inventory
    • Ordering equipment/supplies for new team members
    • Managing and distributing inbound packages
    • Building gift bags and sending packages to VIP corporate contacts
    • Serving as primary administrator for Summer Fridays Slack channel
    • Ensuring conference rooms and shared spaces are organized and guest-ready at all times
    • Other office tasks/projects as necessary

    REQUIREMENTS

    • Associates Degree or BA/BS degree
    • Demonstrated experience in HR administration
    • Demonstrated experience with office management/reception
    • High degree of propriety and professionalism
    • Exceptional organizational skills and attention to detail
    • Strong communication/interpersonal skills
    • Strong multi-tasking skills, ability to prioritize new tasks as they come in
    • Positive, can-do attitude
    • Solid knowledge of MS suite, including Word, Excel, PowerPoint and Outlook
    • Must be based in Los Angeles; requires 4 days minimum per week in office
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