Office Coordinator - Culver City, United States - Orca

Orca
Orca
Verified Company
Culver City, United States

3 weeks ago

Mark Lane

Posted by:

Mark Lane

beBee recruiter
Description

About Orca
We are seeking a full-time, salaried Office Coordinator to support our team in Culver City, California.

The Office Coordinator is a service-based role providing administrative support to all departments and reporting directly to the VP of Finance.

As the Office Coordinator, you'll be the driving force behind our day-to-day operations, ensuring a well-run office environment.


As our forward-facing ambassador, you will maintain and foster a positive workplace atmosphere while providing unwavering support across all departments.

From managing office processes (e.g. maintaining a well stocked kitchen, helping onboard new hires) to coordinating social engagements, you'll be instrumental in upholding Orca's values and facilitating organizational efficiency.


We're looking for someone who thrives in a dynamic environment, adept at juggling multiple tasks and adapting to changing priorities.

Your ability to collaborate effectively with team members and your knack for problem-solving will be essential in this role.


Responsibilities:


  • Manage office facility services, overseeing repairs, maintenance, and amenities, and maintain vendor relationships.
  • Oversee office budget and inventory, including ordering supplies and furniture, and enhancing office amenities and perks.
  • Respond to officerelated inquiries promptly and professionally, providing friendly support to employees.
  • Collaborate with Orca leadership to plan events and maintain events calendar.
  • Provide front desk coverage, managing conference rooms, parking, access cards, shipping, and greeting visitors.
  • Manage break areas and stock kitchen, ensuring cleanliness and readiness for use, and assist with food ordering for meetings.
  • Coordinate inoffice and offsite activities, including company gatherings, celebrations, and group outings.
  • Coordinate technology needs for new and existing employees with department managers, IT, and HR.
  • Offer administrative support and assist with special projects as assigned.
  • Monitor project timelines and content, flagging any potential concerns in advance.
  • Cultivate a professional, collaborative, inspiring, and fun work environment that promotes teamwork.
  • Promote company culture and initiatives companywide.
  • Provide production and studio managers with additional support as needed.

Basic Qualifications

  • Bachelor's degree or equivalent work experience required
  • 23+ years of Office Coordinator or Executive Assistant experience preferred, ideally in a fastpaced environment
  • Techsavvy with experience or familiarity with: Apple, Google Suite, Microsoft Suite, Slack, Ramp, Airtable, Zoom, Amazon, and Canva
  • Must be handson, collaborative, and enjoy working as part of a team
  • Selfstarter with ability to independently execute projects from start to finish
  • Passionate about creating a dynamic office environment
  • Excellent interpersonal skills and ability to gauge the atmosphere
  • Strong communication skills, including interaction with Clevel executives
  • Ability to multitask and prioritize effectively
  • Proactive problem solver with superior organizational skills

Nice to haves

  • A strong desire to join an early stage startup, with all of the hard work, frustrations, wins and potential upsides that come with it
  • An openmind, curiosity and creative spirit
  • Inherent, internal drive that leans more toward autonomy than requiring direction
  • An excitement around the creator economy, ecommerce and amazing entertainment
Orca is committed to creating an inclusive space where employees are valued for their skills, experiences and unique perspectives. To achieve our goals, we celebrate diverse voices and aim to create an environment that reflects that commitment.

Pay:
Up to $67,000.00 per year


Schedule:

  • 8 hour shift
  • Monday to Friday

Ability to Relocate:

  • Culver City, CA 90230: Relocate before starting work (required)

Work Location:
In person
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