Office Coordinator - Saint Paul, United States - Allina Health Systems

Allina Health Systems Saint Paul, United States

1 week ago

Description

Number of Job Openings Available:
1

Date Posted:
April 16, 2024

Department:
Mental Health Services Adult Partial Hospital Program

Shift:
Day (United States of America)

Shift Length:
8 hour shift

Hours Per Week:
40

Union Contract:
Non-Union

Weekend Rotation:
None

Job Summary:

Support department through registration of patients / clients, scheduling, tracking and reporting of data, administrative support, and other department-specific duties.

Key Position Details:

No Weekends
M-F 800a-430p (With Some Flexibility)
Benefit Eligible

Job Description:
Principle Responsibilities

Register patients / clients.
Collect information from patient / client / family member.
Collect additional information and / or authorizations from other departments, systems, or insurance resources.
Enter data into registration system and scans documents as needed.
Obtain required signatures.
Collect financial obligation as indicated.
Schedule patients / clients.
Answer scheduling phones and obtains all required information.
Ensure that appropriate provider orders and / or authorizations are obtained in accordance with payor requirements.
Schedule patients in Excellian.
Review and modify schedules as needed, including wait-list maintenance.
Communicate schedule changes to impacted staff.
May contact patient / client / family to schedule subsequent visits, to give pre-visit instructions, or for appointment reminders.
May enter data into medical records.
Provide administrative support.
Provide administrative support to managers.
Track and report department, quality, budget and billing data.
Support Information Technology needs of the department.
May coordinate conferences and meetings.
May manage staff schedules and timecards.
May order and maintain office supplies and equipment.
May assist with revision and review of brochures and other media.
May provide outside clients with department and educational information.
May maintain databases.
May assist with policy development and maintenance.
Other duties as assigned.

Job Requirements

Must be 18 years of age with education and/or experience needed to meet required functional competencies as listed on the job description, and High school diploma or GED preferred
2 to 5 years experience in office administration and data entry required and
2 to 5 years experience with electronic medical record and medical terminology preferred

Physical Demands

Light Work:
Lifting weight Up to 20 lbs. occasionally, Up to 10 lbs. frequently

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