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    Senior Regional Payroll Specialist, Americas - Chicago, United States - Heidrick & Struggles

    Heidrick & Struggles
    Heidrick & Struggles Chicago, United States

    5 days ago

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    Description

    Heidrick & Struggles (Nasdaq:
    HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations.

    In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

    Heidrick & Struggles pioneered the profession of executive search more than 70 years ago.

    Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

    Additional information on the firm can be found at


    Job Description:

    Who We Are:

    Heidrick & Struggles (Nasdaq:
    HSII) is a premier provider of global leadership advisory and on-demand talent solutions, serving the senior-level talent and consulting needs of the world's top organizations.

    In our role as trusted leadership advisors, we partner with our clients to develop future-ready leaders and organizations, bringing together our services and offerings in executive search, diversity and inclusion, leadership assessment and development, organization and team acceleration, culture shaping and on-demand, independent talent solutions.

    Heidrick & Struggles pioneered the profession of executive search more than 70 years ago.

    Today, the firm provides integrated talent and human capital solutions to help our clients change the world, one leadership team at a time.

    Additional information on the firm can be found at


    The Role:


    The Senior Regional Payroll Specialist, Americas manages all activities necessary to manage multiple payrolls, including two US payrolls and three UK payrolls.

    This position works closely with members of the Human Resources department along with other key Business Operations, and Finance personnel (including the other regional payroll specialists globally).


    Responsibilities:

    • Manage multi-state semi-monthly and bi-weekly US payroll processes, ensuring accuracy and timeliness
    • Manage UK payroll processing, ensuring accuracy and timeliness
    • Maintain payroll records, including tax reports and deduction reports
    • Review payroll for accuracy and compliance with controls before submission
    • Prepare accounting transactions, documents, and reports for senior management
    • Reconcile payroll records quarterly and annually, managing corrections as needed
    • Manage any agency tax inquiries and ensure compliance with payment obligations
    • Process new hires, transfers, promotions, and terminations accurately
    • Analyze payroll procedures and recommend/implement changes for best practices
    • Conduct internal audits and support external audits as needed
    • Research tax laws and regulations to ensure compliance
    • Support global expansion and ensure payroll accuracy in multiple countries
    • Collaborate with HR and Finance to reconcile data sharing and cross-departmental impacts
    • Prepare various management reports on a regular basis (weekly, monthly, quarterly, yearly)
    • Assist management with audits, analysis, and special projects as required.

    Required Qualifications:

    • Bachelor's degree required or equivalent experience; CPP designation is a plus
    • Minimum of ten years' experience in processing multi-state payroll, preferably in a professional services environment
    • Experience with Ceridian Dayforce, Paychex and Workday preferred
    • Proven experience in providing highest levels of client service internally and externally.
    • Experience with payroll implementations and systems upgrades.

    Preferred Qualifications:

    • Strong communication skills, both written and verbal, with a collaborative approach
    • Ability to adapt to shifting priorities with ease
    • Proactively seek opportunities to automate and standardize payroll processes
    • Commitment to teamwork within the payroll function and across other corporate teams
    • High attention to detail and confidentiality when handling sensitive information
    • Confidence to express opinions, even if unpopular
    • Ability to build long-term, trusting relationships with employees, clients, and Finance colleagues
    Heidrick & Struggles is an equal opportunity employer committed to hiring qualified protected veterans and individuals with disabilities.

    All qualified applicants will be considered for employment without regard to race, color, religion, creed, age, sex, national origin, gender identity or expression, sexual orientation, disability, marital status, veteran or military status, or citizenship status.

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