- Responsible for leading, organizing, and distributing, all project documents, including drawings, contracts, specifications, and correspondence. Ensures that all documents are accurately recorded, filed, and distributed to the appropriate internal & external parties, maintaining document control systems, tracking revisions and updates, and ensuring compliance with company, client, and industry standards. Supports Project Managers with documentation requirements, review of client specifications/requirements and timely notification to all relevant collaborators.
- Supervise and maintain 3rd party supplier bids & purchase orders, coordinate shipping & logistics documentation, track & supervise incoming shipments including customs & clearing status, and keep PM group closely informed of related schedules, risks, and opportunities.
- Coordinate with international and domestic logistics agencies. Conduct regular evaluations of supplier proposals against established project budgets to achieve efficient mix of price, delivery terms, and overall quality.
- Coordinate multi-discipline activities and inputs throughout the full procurement cycle, from the development of an inquiry, execution of purchase orders, and verification of delivery.
- Supply key support as a team member of the project management department and provide the highest level of customer service to both internal and external clients.
- Support the project management department in project kick-off / closeout activities and document submittal process. This will include general document control responsibilities.
- Project Document Control – Document register management, Document data entry, Data revision control, typing, filing, scanning, copying, submissions to internal and external collaborators, and other admin tasks related to control of project documents and data.
- Draft, organize, scrutinize, and deliver, formal documentation associated with the logistics, customs clearing, and timely delivery of Trelleborg marine fender projects.
- draft, organize, scrutinize, and deliver, formal requests for quotation from our supply chain network. This will include evaluation and assessment of returned offerings and proposals.
- Participate in the evaluation / negotiation of supplier contracts with goal to meet or beat established project budgets and realize improved profitability.
- Provide clerical support to draft and prepare project execution plans, schedules, and regular updates. Revise plans as appropriate to meet changing needs and requirements.
- Assist in tracking project phasing and communication with internal accounting team when client payment milestones are triggered. Provide updated information and clear communications with our clients.
- Assist PM team in preparation of content, updates, and documentation, vital to facilitate effective team and client meetings.
- Teammate accustomed to working within dynamic office environment
- Effective Communication skills (verbal, written, digital)
- General technical writing skills
- Computer literate with proficiency in Microsoft platforms (Word, Excel, PowerPoint, Outlook, etc)
- Experience in ProCore, Aconex, D365 or similar data management platforms
- Handles all work flows in Organized & Detail Oriented manner.
- Proven track record of Diligent, Timely & Reliable performance
- Basic negotiation and contract administration skills (preferred)
- Motivated and ready to be trained (OJT)
- Familiarity with Project & procurement management activities and processes (preferred)
- Familiarity with Shipping & Logistics activities, documentation, and processes (preferred)
- Collaborate with clients, partners, and customers
- Collaborate with supply chain and subcontractors
- Collaborate with shipping and logistics service providers
- Collaborate with Director of Projects
- Collaborate with Project managers
- Collaborate with Sales Director and Sales Team
- Collaborate with Engineering technical team
- Collaborate with Trelleborg factory management and staff
- Collaborate with Regional President and local management team
- 100% In-office position (M-F)
- Local / US domestic travel may be required on occasion (Rare)
- Collaborative and positive teammate
- Strong work ethic, with desire to progress further in career
- Intuitive and aware
- Effective communicator
- Responsible and accountable
- Integrity - Transparent & trustworthy
-
Project Assistant
2 days ago
Eight Eleven Group Houston, United StatesProject Assistant · Houston, TX · Our enterprise engineering, construction, and consulting client is looking for a dedicated individual to join their growing team based in Houston, TX. This position supports engineering and construction projects by assisting the Project Manager a ...
-
Project Assistant
1 week ago
BestWater USA Inc. Houston, United StatesJob Description · The construction project assistant is responsible for the planning, organizing, directing, executing, and controlling/monitoring the scope of services, budget, schedule, deliverables, and resources required to accomplish the project objectives. This role require ...
-
Project Assistant
6 days ago
Ultimate Staffing Services Houston, United StatesJob Description · Job DescriptionUltimate Staffing is looking to hire a project assistant on the Southwest side of Houston to start IMMEDIATELY. Please apply ASAP as this is an IMMEDIATE need. · Job duties: · Project management · Maintain excel spreadsheets and data compilation ...
-
Assistant Project Manager
1 week ago
K-12 General Contractor Houston, United StatesWhat's on Offer: · Competitive base salary · Vehicle and cell phone allowances · Bonus program · Comprehensive health benefits and 401k · PTO · About the Company: · Any Commercial and even Multifamily experience ground-up experience welcome for ALL ROLES · ONE-AND-DONE Interview ...
-
Assistant Project Manager
3 weeks ago
Elsdon Construction Houston, United StatesJob Title: Assistant Project Manager - Commercial Contractor · Location: Houston, Texas · Company Overview: Join a leading Commercial Contractor based in the heart of Houston, specializing in Ground Up Commercial projects with a focus on K-12 educational facilities. With a divers ...
-
Assistant Project Manager
1 week ago
University Of Houston Houston, United StatesSupports Facilities Planning and Construction Principal and Project Managers in regards to minor project support that adheres to the goals, objectives and academic vision of the University. The Assistant Project Manager's services will be in compliance with all promulgated polici ...
-
Assistant Project Manager
2 weeks ago
Per Se Group N/A, United StatesSummary · Per Se is currently seeking an Assistant Project Manager for our client, a global leader in Sustainable Energy Development. This is a remote based position with travel to site(s) as needed. · Basic Function:Plan and manage all aspects of small to medium single-disciplin ...
-
Assistant Project Manager
3 weeks ago
Sangalang Development Services Houston, United StatesJob Description · Job DescriptionAbout us · Sangalang Development Services (SDS), has been providing development related services to land developers and builders in the Houston area since 2009. · We pride ourselves in providing timely and dependable services to meet our client's ...
-
Project Safety Assistant
1 week ago
Turner Construction Houston, United StatesDivision: · Houston · Project Location(s): · Houston, TX 77001 USA · Minimum Years Experience: · Travel Involved: · Job Type: · Regular · Job Classification: · Entry · Education: · Job Family: · Environmental Health and Safety · Compensation: · Salaried Non-Exempt ...
-
Assistant Project Manager
1 week ago
Hoar Construction Houston, United StatesThe Assistant Project Manager is responsible for assisting with activities concerned with the construction and maintenance of structures, facilities, and systems. This position participates in the conceptual development of a construction project and oversee its organization, sche ...
-
Assistant Project Manager
2 weeks ago
Hoar Houston, United States· The Assistant Project Manager is responsible for assisting with activities concerned with the construction and maintenance of structures, facilities, and systems. This position participates in the conceptual development of a construction project and oversee its organization, s ...
-
Assistant Project Manager- IAH
4 weeks ago
Global Elite Group Houston, United States Full timeJob Details · Description · Assistant Project Manager – Aviation Security Company · George Bush Intercontinental Airport & William P. Hobby Airport · Houston, TX · Top Reasons Why You Want to Work for Global Security Consulting as an Assistant Project Manager at George Bush ...
-
Assistant Project Manager
2 weeks ago
NextGen Security LLC Houston, United StatesJob Description · Job DescriptionJob Summary · Company · NextGen Security, LLC · Location · Houston, TX · Industries · Security and Surveillance · Job Type · Full Time · Employee · Years of Experience · 0 - 3 · Career Level · Entry Level · Exemption Status · Exempt · As ...
-
Assistant Project Manager
1 week ago
McCorvey Sheet Metal Houston, United StatesJob Description · Job DescriptionMcCorvey is one of the largest HVAC Sheet Metal companies located in Houston, Austin, Dallas, Fort Worth, San Antonio and Orlando, FL. We specialize in commercial air conditioning, plumbing, piping, and the maintenance of these systems. · We are s ...
-
Assistant Project Manager
1 week ago
LJA Engineering Houston, United StatesTitle: Assistant Project Manager · Division: Land Development · LJA recognizes that our success depends on the quality of the people we hire. We are currently seeking highly talented individuals that take pride in their work, function exceptionally well in team environments, and ...
-
Assistant Project Manager
1 week ago
gpac Houston, United StatesJob Description · Project Manager - Commercial Construction · One of the Houston area's most highly respected General Contractors is seeking a Project Manager to join their growing team. This is an award-winning, financially strong company with a long history of excellence in con ...
-
Assistant Project Manager
2 weeks ago
ReSource Pro Houston, United StatesJob Description · Job DescriptionHelix, a ReSource Pro company, is seeking an Assitant Project Manager - Insurance Agency Management Systems, responsible for the overall project management of system and data conversion initiatives, ensuring proper planning, resource allocation, a ...
-
Assistant Project Manager
2 weeks ago
ReSource Pro Houston, United StatesJob Description · Job DescriptionHelix, a ReSource Pro company, is seeking an Assitant Project Manager - Insurance Agency Management Systems, responsible for the overall project management of system and data conversion initiatives, ensuring proper planning, resource allocation, a ...
-
Electrical Assistant Project Manager
3 weeks ago
Worldwide Recruitment Services - EOC Houston, United States: An Assistant Project Manager's primary responsibility is to assist the Project Manager and Superintendent in the overall planning, scheduling and administration of an assigned project.May be assigned responsibility for specific aspects of a project.Perform all essential functio ...
-
Assistant Facilities Project Manager
1 week ago
MD Anderson Cancer Center Houston, United States**Ideal candidate will have construction project engineering experience.** · **SUMMARY** · The primary purpose of the Assistant Project Manager is to provide coordination of project activities and administrative activities throughout construction project execution. Under direct g ...
Job title: Project Assistant - Houston, United States - Trelleborg Sealing Solutions
Description
Summary of the Role
Actively participate within the project management team, with emphasis on the execution of document control, project procurement, supply chain management, and coordination of shipping and logistics.
Tasks and Responsibilities
Education and Experience
Level of education: High School diploma (minimum), Associates degree (preferred), 4-year University degree (highly preferred).
Experience: Minimum 1-3 years general project support and/or document control experience, preferably within an engineering, construction, or manufacturing environment. Shipping & logistics, and/or maritime operations experience (highly preferred).
Communications: English language (Required). Bilingual - Spanish (highly preferred)
Competencies
Key Interfaces and Collaborators
Externally:
Internally:
Geography to cover and Travel requirements
Behavioral Characteristics
Trelleborg Marine Systems North America, Inc is an equal opportunity employer that does not discriminate in employment based on race, religion, sexual orientation, national origin, political affiliation, disability, age, marital status, medical history, parental status or genetic information. Comprehensive benefit package included for all employees including paid time off and paid holidays, medical, dental and vision insurance and retirement plan.