- Coordinates staff services, interoffice activities, schedules, programs and related administrative needs.
- Administers/prepares reports, minutes, correspondence, lectures and administrative materials required for the direction of the department.
- Maintains established departmental policies, procedures and objectives, including regulatory records for license, reports and notifications as necessary.
- Evaluates and recommends purchasing sources. Assists with telephone problems, works with vendors to establish and verify terms and agreements.
- Maintains all department keys, locks and mailboxes. Coordinates ordering and distribution of supplies and handles problems concerning material received.
- Monitors the general maintenance of the building, notifies maintenance of problems, places work orders and follows-up with housekeeping on the completion of tasks.
- Develops budget reports, implements financial monitors, cost transfers and payroll/purchasing processing.
- Performs independent research and coordinates data for reports and presentations under the direction of the Executive Director, Business Affairs.
- Maintains confidentiality regarding sensitive departmental issues at all times.
- Assists with visitors and customers questions and needs.
- Assists with payroll processing and other clerical functions when needed.
- Performs other duties as assigned.
- For the position's first six months (probationary period), work will be in-person on the Washington University School of Medicine campus. A hybrid work environment is anticipated after that time span (2 days in the office; 3 days working from home).
- Working knowledge of general office equipment, including word processing, FIS, FOCUS and similar programs.
- Supervisory skills.
- High school diploma or equivalent high school certification.
- Three years of relevant experience.
- Up to 22 days of vacation, 10 recognized holidays, and sick time.
- Competitive health insurance packages with priority appointments and lower copays/coinsurance.
- Want to Live Near Your Work and/or improve your commute? Take advantage of our free Metro transit U-Pass for eligible employees. We also offer a forgivable home loan of up to $12,500 for closing costs and a down payment for homes in eligible neighborhoods.
- WashU provides eligible employees with a defined contribution (403(b)) Retirement Savings Plan, which combines employee contributions and university contributions starting at 7%.
- Wellness challenges, annual health screenings, mental health resources, mindfulness programs and courses, employee assistance program (EAP), financial resources, access to dietitians, and more
- We offer 4 weeks of caregiver leave to bond with your new child. Family care resources are also available for your continued childcare needs. Need adult care? We've got you covered.
- WashU covers the cost of tuition for you and your family, including dependent undergraduate-level college tuition up to 100% at WashU and 40% elsewhere after seven years with us.
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Administrative Coordinator II - St. Louis, United States - Washington University
Description
Scheduled Hours40
Position Summary
Position coordinates office functions, programs and schedules, provides administrative services, and performs specialized/technical duties with minimum supervision.
Job Description
Primary Duties & Responsibilities
G08-H
Salary Range
$ $32.21 / Hourly
The salary range reflects base salaries paid for positions in a given job grade across the University. Individual rates within the range will be determined by factors including one's qualifications and performance, equity with others in the department, market rates for positions within the same grade and department budget.
Questions
For frequently asked questions about the application process, please refer to our External Applicant FAQ.
Accommodation
If you are unable to use our online application system and would like an accommodation, please email or call the dedicated accommodation inquiry number at and leave a voicemail with the nature of your request.
Pre-Employment Screening
All external candidates receiving an offer for employment will be required to submit to pre-employment screening for this position. The screenings will include criminal background check and, as applicable for the position, other background checks, drug screen, an employment and education or licensure/certification verification, physical examination, certain vaccinations and/or governmental registry checks. All offers are contingent upon successful completion of required screening.
Benefits Statement
Personal
EEO/AA Statement
Washington University in St. Louis is committed to the principles and practices of equal employment opportunity and especially encourages applications by those from underrepresented groups. It is the University's policy to provide equal opportunity and access to persons in all job titles without regard to race, ethnicity, color, national origin, age, religion, sex, sexual orientation, gender identity or expression, disability, protected veteran status, or genetic information.
Diversity Statement
Washington University is dedicated to building a diverse community of individuals who are committed to contributing to an inclusive environment - fostering respect for all and welcoming individuals from diverse backgrounds, experiences and perspectives. Individuals with a commitment to these values are encouraged to apply.
