Jobs

    Litigation Secretary - California, United States - Avata Partners

    Avata Partners
    Avata Partners California, United States

    2 weeks ago

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    Description

    Large law firm in SF seeks a litigation secretary with a strong litigation background (preferably in IP). This person must have experience managing a heavy litigation desk with several partners and know how to e-file documents in state and federal courts.

    Duties:

    • Prepare documents and correspondence.
    • Draft, format and finalize pleadings and discovery.
    • Schedule appointments and maintain calendars; schedule and coordinate meetings and conferences, including extensive travel, lodging, transportation, and meal arrangements.
    • Coordinate outsourced copy jobs.
    • Draft, edit, and disseminate information through presentations, charts, graphs, diagrams, spreadsheets, etc.
    • Answer phones and deliver accurate and timely messages.
    • Review and revise monthly proformas; prepare correspondence for each and submit revised proformas and draft letters for approval; submit to accounting department for final invoices; mail/email/e-submits specific invoices to clients.
    • Input attorney time as needed utilizing the Firm's time entry software daily.
    • Interact with clients, vendors, attorneys, and staff to maintain good relations.
    • Close files per lawyer request in Firm software.
    • Reconcile and submit travel, client development, and client expenses for reimbursement through Chrome River and reconcile AMEX statements for all assignments.
    • Other projects as assigned.

    Qualifications:

    • At least three years of related office experience that is directly related to the duties and responsibilities specified.
    • Advanced computer and software application skills. Proficiency with Microsoft products, including Word, Outlook, Excel, and PowerPoint is required. Proficiency with FileSite a plus.
    • Proficiency with e-filing in federal and state courts.
    • Knowledge of legal terminology and procedures.

    Applicants can submit their resume to Norah at We look forward to contacting potential match applicants.

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