Administrative Assistant - Boston - The Hollister Group

    The Hollister Group
    The Hollister Group Boston

    20 hours ago

    $38,000 - $65,000 (USD) per year * Healthcare
    Description

    Administrative Assistant

    Overview:

    Join our client, a pioneering nonprofit pediatric practice dedicated to transforming healthcare delivery for children of all income levels. We are seeking a highly organized and proactive Administrative Assistant to support the Founder in managing day-to-day operations and strategic initiatives. This integral role offers a unique opportunity to contribute to a movement aimed at promoting health equity, providing comprehensive and accessible pediatric care through innovative services and community engagement.

    Compensation:

    $70,000 - $85,000

    Responsibilities:

    • Prepare the Founder for meetings by gathering relevant documents and background information on participants.
    • Prioritize and redirect urgent matters to appropriate staff or address them directly.
    • Keep the Founder informed of time-sensitive issues and ensure follow-up actions are completed.
    • Maintain the Founder's calendar, scheduling appointments, meetings, and events across internal and external stakeholders.
    • Attend select meetings to take detailed notes and draft summaries or minutes.
    • Develop various reports, presentations, and documents using PowerPoint, Canva, and other tools.
    • Coordinate and support Board meetings, including scheduling, note-taking, and communication with members.
    • Assist with donor relations by supporting outreach, background research, and scheduling of meetings.
    • Manage logistics for all organizational events, including volunteer participation and in-kind donation drives.
    • Support nonprofit partnerships through donation coordination and ongoing correspondence.
    • Oversee provider credentialing and document management to ensure compliance.
    • Facilitate general office duties such as managing supplies, scheduling staff appreciation activities, and assisting with patient events.
    • Provide support for special projects and tasks as assigned, working collaboratively within a dynamic environment.

    Requirements:

    • Bachelor's degree or equivalent experience in a related field.
    • 2-5 years of administrative or executive support experience, preferably with a focus on healthcare or nonprofit sectors.
    • Proven ability to organize multiple priorities, meet deadlines, and deliver high-quality work.
    • Excellent interpersonal and communication skills, both spoken and written, with a keen eye for detail.
    • Proficiency in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint), Google G-Suite, and familiarity with Salesforce (training provided).
    • Experience with social media platforms is a plus.
    • Ability to operate with discretion, handle confidential information, and exercise sound judgment.
    • A proactive, energetic attitude combined with a dedication to supporting organizational mission and growth.

    Our Commitment to Inclusion & Belonging

    The Hollister Group is an equal opportunity employer. We welcome and encourage applications from people who are under-represented in their respective occupation or position.

    * This salary range is an estimation made by beBee
  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking candidates for an Administrative Assistant position with a national law firm located in Boston, · The ideal candidate thrives in a fast-paced professional environment · demonstrates exceptional attention to detail. · ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are currently seeking candidates for an Administrative Assistant opportunity with a boutique wealth management firm located in Newton, MA. · The ideal candidate will have previous administrative experience within a professional services, accounting or tax-focused environment. ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant will provide high-quality, professional and comprehensive administrative support in partnership to the Administration team to ensure seamless operations. · Coordinate multiple calendars for scheduling meetings and appointments. · Assist with office t ...

    Boston $52,963 - $79,445 (USD)

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking candidates for an Administrative Assistant position with a national law firm located in Boston, MA.The ideal candidate will provide support to Managers, Directors and Partners of the firm day-to-day operations and assist coordinate internal/external events. · ...

    Boston

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Synergy seeks an experienced Administrative Assistant to support internal teams in a fast-paced environment. · ...

    Boston

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    This administrative assistant position at Massachusetts General Hospital involves scheduling meetings, · preparing correspondence organizing records managing office supplies liaising professionally via phone email assisting executives with administrative functions ensuring effici ...

    Boston

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking a talented PartTime Receptionist/ Administrative Assistant to join our growing team in Boston. · ...

    Boston

    1 week ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an Advancement Operations Assistant to support the operational and administrative functions of a university advancement team.This role is well-suited for a highly organized professional with strong administrative skills who enjoys supporting fundraising, alumni eng ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    The Administrative Assistant will provide high-quality,... · ...

    Boston $52,963 - $79,445 (USD)

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an Administrative Assistant to join our Boston office. · This position requires providing administrative and client project support in a fast-paced environment. The successful candidate will have excellent communication skills, be able to handle sensitive materials ...

    Boston $50,000 - $65,000 (USD)

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    A boutique Boston based Investment firm is searching for a administrative assistant to work 3 days a week to support the firms investment staff. With an opportunity to become a full-time employee. · ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Join a very busy team as an Administrative Assistant managing complex calendars, arranging domestic and international travel, and coordinating meeting logistics, conferences, and events. · ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking an energetic and efficient Administrative Assistant to join our growing team The ideal candidate is a friendly outgoing detail-oriented individual with prior administrative experience. · Welcome and manage all visitors by greeting directing answering all questions ...

    Boston

    4 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    This in-office role provides high-level administrative support to senior executives. · Manage calendars and schedule meetings. · Coordinate domestic/international travel and prepare timely expense reports. · ...

    Boston

    4 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    An administrative assistant is sought for a leading asset management firm in Boston. The role provides high-level support to senior executives including calendar management international travel coordination meeting preparation daily workflow oversight. · Calendar & Meeting Coordi ...

    Boston, MA

    3 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    We are seeking candidates for an Administrative Assistant position to join a successful wealth management firm located near Brighton, MA. · ...

    Boston, MA

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    +h2>Job summary · We are seeking a proactive and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. · Manage and maintain executive calendars appointments schedulesHandle incoming calls emails correspondence in a professional man ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Manage complex calendars and coordinate meetings and events. · Schedule domestic and international travel · Screen and direct calls · ...

    Boston, MA

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Kelly Professional & Industrial is seeking an Administrative Assistant at a pharmaceutical company. · ...

    Boston

    1 month ago

  • Work in company

    Administrative Assistant

    Only for registered members

    +We seek candidates for an Administrative Assistant opportunity with alternative investment management firm in Boston. · Perform complex calendar management via Microsoft Outlook. · Coordinate travel arrangements and itineraries (domestic and international). · ...

    Boston, MA

    2 weeks ago

  • Work in company

    Administrative Assistant

    Only for registered members

    Synergy seeks an experienced Administrative Assistant to support internal teams and cross-functional initiatives in a fast-paced environment. · ...

    Boston

    2 weeks ago

Jobs
>
Administrative assistant
>
Jobs for Administrative assistant in Boston