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    USA-Administrative Assistant II - Cambridge, United States - HireTalent

    HireTalent
    HireTalent Cambridge, United States

    Found in: Talent US C2 - 1 day ago

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    Description

    Job Title:
    Administrative Assistant II (Administrative)

    Job Location:
    Cambridge,MA

    Job Duration: 12 Months On w2

    Time: 9 to 5 (On-site)

    Job Description:
    " Provide general administrative support to one or more managers.
    " Provide administrative support requiring a complete knowledge of department functions.
    " Responsibilities include preparing grammatically correct correspondence, reports, tables, and analyses. Exercise discretion in handling of confidential material and information.
    " Assist in special projects as assigned.
    " Recommends improvements on administrative procedures and implements changes.
    " Responsible for organization and maintenance of department filing system including potentially confidential data.
    " Ensure department supplies needs are met.
    " Manage department communication for manager(s) including mail and email.
    " Respond to various inquiries for information according to general guidelines.
    " Coordinate meetings, maintains calendars, makes travel arrangements, etc.
    " May provide clerical support as necessary, including filing, faxing, copying, performing data entry, etc.
    " May provide guidance and training to less experienced administrative staff.
    " Contacts are frequent with individuals representing other departments, and/or representing outside organizations. Contacts involve obtaining or providing information or data on matters of moderate importance to the function of the department or which may be of sensitive nature.
    " Demonstrate ability in the application of requisite skills and applies additional skills and knowledge acquired through experience to perform the more complex tasks of the position.
    " Generally receive no instructions on routine assignments while under limited supervision. Receive general instructions on new work, which is generally reviewed upon completion.


    Basic Qualifications:
    " High School Diploma or GED and 5+ year's administrative experience
    " Proficiency in using computer technology including the Microsoft Office Suite (Outlook, Excel, PowerPoint, Word and others)


    Preferred Qualifications
    " Bachelor s Degree strongly preferred or Secretarial Certificate
    " Experience with SharePoint content administration
    " Experience supporting senior-level business leaders in a pharma or biotech environment
    " Experience in audit
    " Familiarity with pharma industry and Business organization in particular
    " Excellent verbal and written communication skills
    " High ethical standards, maintenance of confidentiality
    " Ability to prioritize effectively
    " Ability to navigate organization with minimal direction, in support of completing task
    " Strong initiative, tact, communication, and interpersonal skills a must
    " Organized and committedClose
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