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    Executive Assistant II, General Counsel - Moscow, United States - University of Idaho

    University of Idaho
    University of Idaho Moscow, United States

    2 weeks ago

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    Description


    Position Details
    Position Information

    Internal Posting?
    This Search is Open to Current University of Idaho Employees Only

    Posting Number
    SP004211P

    Position Title
    Executive Assistant II, General Counsel

    Division/College
    General Counsel-MID

    Department
    General Counsel

    Location
    Moscow

    Posting Context Statement

    Position Overview
    Under direction of the administrator, this position performs specialized and multifaceted administrative and project management activities in support of the programs, special projects and activities for which the administrator is responsible, while maintaining a high degree of professionalism and adherence to strict confidentiality standards. The position serves as liaison to various university offices and internal/external/national boards, committees and/or councils which the administrator participates in, leads and/or sponsors. The position serves as first point of contact for issues of concern, researching and assessing their nature to provide the administrator with information to respond to concerns.
    Duties may include:
    Administrative and operational support:
    • Coordinate complex travel, meeting and event arrangements for management and other individuals
    • Maintain calendars, databases, confidential records and systems
    • Coordinate office operations, delegate work and provide input on performance evaluations
    • Collaborate with the Financial Officer on financial matters; monitor adherence to established budget

    Project and initiative support:

    • Participate in setting meeting goals and outcomes; compile and distribute agendas and meeting materials
    • Support project management efforts by documenting scope and timelines, tracking progress towards key deliverables, drafting meeting notes/records and facilitating the flow of information to participants; may independently plan and complete assigned projects, events and programs with a defined scope

    Information gathering and reporting:

    • Research and compile information; develop draft communications such as response communications, talking points, speech scripts and responses to correspondence and presentations
    • Coordinate the collection and compilation of data and materials for reports, records and other administrative documents
    • Distribute/submit finalized administrative decisions, communications and reports on behalf of the administrator

    Other duties as assigned



    Unit URL
    General Counsel )

    Position Qualifications



    Required Experience
    • Four years of administrative or business operations support experience, including two years supporting a manager, director, department lead or similar level of administrator


    Required Education
    • High School Diploma or equivalent


    Required Other

    Additional Preferred
    Preferred Education:
    • Associate's or Bachelor's degree

    Preferred Experience:

    • Applying project management practices in a work environment
    • Collecting, compiling and summarizing data and materials for reports and other administrative documents
    • Working in an environment that requires adherence to strict confidentiality standards
    • Using computer information systems that manage an organization's finances, business processes and/or records.


    Physical Requirements & Working Conditions

    Degree Requirement
    N/A: No degree requirement

    Posting Information



    FLSA Status
    Overtime Eligible

    Employee Category
    Classified

    Pay Range
    $21.87 or higher depending on education and experience

    Type of Appointment
    Fiscal Year

    FTE
    1.0

    Full Time/Part Time
    Full Time

    Funding

    A visa sponsorship is available for the position listed in this vacancy.
    No

    Posting Date
    11/30/2023

    Closing Date

    Open Until Filled
    Yes

    Special Instructions to Applicants
    For the required Letter of Qualification document, provide examples of how you meet the required experience and additional preferred listed in the job description.
    Review of applications will be on December 7, 2023. Priority consideration will be given to applications received by that date.

    Applicant Resources

    Background Check Statement
    Applicants who are selected as final possible candidates must be able to pass a criminal background check.

    EEO Statement
    The University of Idaho (U of I) is an equal opportunity and affirmative action employer committed to assembling a diverse, broadly trained faculty and staff. Women, minorities, people with disabilities and veterans are strongly encouraged to apply. In compliance with applicable laws and in furtherance of its commitment to fostering an environment that welcomes and embraces diversity, U of I does not discriminate on the basis of race, color, religion, national origin, sex, age, sexual orientation, gender identity/expression, disability, genetic information or status as any protected veteran or military status in its programs or activities, including employment, admissions and educational programs.

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