Office Manager, OCRI - Moscow, United States - University of Idaho

Description

Posting Number SP004365P
Position Title Office Manager, OCRI
Division/College General Counsel-MID
Department Office of Civil Rights and Investigations
Location Moscow
Posting Context Statement

This position provides administrative support and office management for the Office of Civil Rights and Investigations, as well as directing assigned projects independently.

The overall functions of this position are to compile all complaint documentation and generate management reports; provide administrative support for training faculty and staff university-wide in sexual harassment, sexual assault, and other forms of discrimination based on protected statuses; assist the Director in meeting Title VI, Title VII and Title IX investigatory, educational and other compliance obligations; independently manage budgets of the office and generate reports and complete financial tasks; manage all documentation for all income and expenses.

Position Overview

The position works with a high degree of initiative to provide advanced operational and programmatic support to visitors, students and employees by navigating and advising others on a variety of administrative processes, procedures and cyclical calendars of activities critical to the operation of the unit within the broader university.

The position may serve as first point of contact for the department while also performing administrative functions such as researching information and solving problems for faculty, staff and students, and providing program and/or event assistance.

Duties may include:
Coordinate office functions and maintain office processes, procedures, and records
Provide administrative support and coordinate activities of a department or unit by prioritizing, directing and responding to business matters involving university administrative functions
Respond to routine and moderately complex questions/issues concerning unit/university policies, processes and procedures from internal and external contacts
Support regular and non-routine meetings and events; coordinate complex travel arrangements
Compose and distribute meeting notes and routine correspondence or reports, such as presentations, statistical or monthly activity reports
Maintain individual and office calendars
Utilize university systems to create, review and submit financial documents including travel claims, purchasing card expense reports, claim vouchers, requisitions, purchase orders and deposit forms; may provide routine financial reports to unit administrator
May supervise or direct the work of others
Other duties as assigned
Unit URL
Civil Rights & Investigations )
Position Qualifications
Required Experience
Three years performing administrative or office support functions
Composing, proofing and editing a variety of business documents, using proper grammar and punctuation as demonstrated in application materials
Using computer software and applications for word processing, spreadsheets, email and internet research
Required Education
High School Diploma or equivalent.

Required Other
None
Additional Preferred
Bachelor's degree or combination of relevant experience and education totaling four years.
Providing customer service
Using complex software (such as financial and personnel records management systems) while completing administrative tasks
Managing calendar and/or scheduling
Interpreting, applying and explaining complex information such as regulations, policies or services
Independently solving problems and performing activities in a work setting and coordinating activities requiring complex arrangements
Working with confidential information
Experience with federal and state anti-discrimination laws, including Title VI, Title VII and Title IX, along with ADA regulations
Experience with BANNER, such as finance, student and HR modules
Physical Requirements & Working Conditions
Degree Requirement Listed degree qualification is required at time of application
Posting Information
FLSA Status Overtime Eligible
Employee Category Classified
Pay Range $24.08 per hour or higher commensurate with experience
Type of Appointment Fiscal Year

FTE
1.0
Full Time/Part Time Full Time
Funding
A visa sponsorship is available for the position listed in this vacancy. Uncertain

Open Until Filled Yes