Administrative Assistant - Auburn, United States - GENERAL BUILDERS SUPPLY INC

GENERAL BUILDERS SUPPLY INC Auburn, United States

1 week ago

Description

Job Description

Job DescriptionBenefits:

401(k)
Dental insurance
Health insurance
Paid time off
Training & development

Benefits/Perks

Competitive Compensation
Paid Time Off
Career Growth Opportunities

Job Summary
We are seeking a motivated and outgoing Administrative Assistant to join our team. In this role, you will provide support to our office employees, ensuring they have all the information and resources they need to perform their best. Your responsibilities will include answering phone calls, scheduling appointments, planning meetings, and writing correspondence. The ideal candidate is highly organized with excellent written and verbal communication skills and a friendly demeanor.

Responsibilities

General office duties
provide back up support to the Credit Manager
Gather & verify invoices for appropriate documentation prior to payment
Manage relationships with vendors, service providers, and landlord regarding discrepancies in billing &/or payments issued
Maintain an organized filing system
Knowledge of Construction lien laws & practices for Washington, Oregon, Idaho, & Alaska
Understanding construction contract administration to assist the Credit Manager
Support billing department with daily invoice processing
Monitor & collect accounts receivable by contacting clients via telephone, email, and mail regarding past due accounts.
Assist in preparing monthly statements of accounts to customers
Review and submit invoices to customer promptly
Perform daily cash management duties, including recording bank deposits, updating of cash applications

Qualifications

High school diploma/GED required, Associates degree or administrative training is preferred
Previous experience in accounts receivable and accounts payable or in a similar position
Familiarity with standard office equipment such as printers and fax machines
Excellent computer skills and knowledge of Microsoft Word, Outlook, and PowerPoint
Highly organized with excellent time management skills and the ability to prioritize projects

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