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Visalia

    Administrative Office Assistant - Visalia, United States - SJV Construction Services, LLC; San Joaquin Valley Homes

    SJV Construction Services, LLC; San Joaquin Valley Homes
    SJV Construction Services, LLC; San Joaquin Valley Homes Visalia, United States

    4 days ago

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    Description

    Job Description

    Job Description

    Administrative Office Assistant

    San Joaquin Valley Homes, the fastest-growing Home Builder in the Central Valley, is seeking a motivated and detail-oriented Administrative Office Assistant to join our team.

    Job Responsibilities:

    • Perform general administrative duties
    • Assist with employee relations
    • Conduct all business in a professional and ethical manner to serve customers and increase the goodwill and profit of the company
    • Communicate effectively with employees, customers, and external 3rd party vendors
    • Track and procure all company equipment and supplies
    • Schedule and coordinate office maintenance; arrange for the service of all office equipment, including office facilities.
    • Oversee reception weekly front desk coverage
    • Update and maintain phone contact list and phone system
    • Assist with covering front desk and customer service phone calls in a professional and courteous manner
    • schedule and coordinate meetings, special events, and luncheons
    • Facilitate data entry, document preparation, presentations, special reports, memos, letters, word processing, spreadsheets, and routine correspondences
    • Perform research and other duties necessary to obtain information; gather and organize data to prepare reports for review and action by others
    • Scan, organize, and maintain filing systems
    • Track company auto and field equipment, DMV processing renewals, DOT compliance, and maintain recordkeeping
    • Maintain company insurance policies, reporting, and annual renewals
    • Assist with new community sales office setup and closing, providing all updated compliance and relocation materials and equipment
    • Prepare and process incident/accident insurance claims
    • Coordinate company IT requests, solutions, and tech support
    • Assist with the SJVH Safety compliance program
    • All other duties as assigned

    Education/Experience & Skills:

    • 2+ years of proven experience as an administrative assistant or in a similar role or training. Builder industry experience is a plus
    • High School Diploma; College Degree preferred
    • Excellent technology skills, pick up quickly on new software
    • Proficient in Microsoft Office Suite, Cloud-Based Applications
    • Typing 50+ wpm,
    • Excellent verbal and written communication skills and multi-tasking skills
    • Strong time management skills with an ability to meet project deadlines
    • Ability to handle confidential or sensitive information
    • Excellent organizational skills and attention to detail
    • Strong analytical and problem-solving skills
    • Interact well with co-workers
    • Team player
    • Valid Driver's License
    • Able to sit at a desk for extended periods, easily move around the office, and lift up to 20 lbs.

    We are a Drug-Free and Smoke-Free Workplace. Pre-Employment drug testing is required for all positions

    Compensation & Benefits:

    $45,000-$55,000 DOE

    Competitive Salary and Benefits package, including:

    • Medical, Dental & Vision Health Insurance
    • Base life insurance plan is provided at no cost to employees
    • Voluntary Flexible Spending Account Plans
    • Voluntary Life, Accidental, Hospital, Long-Term Disability, & Critical Illness Plans
    • PTO Accrual Program
    • Company Paid Holidays
    • 401(k) plan including a 4% company match
    • Annual performance-based Bonus
    • Wellness Program & Gym Membership
    • Discounts on new home purchases

    SJV Homes is an Equal Employment Opportunity Employer

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