Night Facilities Operations Supervisor - Costa Mesa, CA, United States - Coast Community College District

Description

(ON-CAMPUS - in-person position)

Orange Coast College (OCC) is seeking an equity-minded, Classified Manager as the Night Facilities Operations Supervisor within the Administrative Services Wing under the Maintenance and Operations department.

About Orange Coast College (OCC)

Orange Coast College's 164-acre campus is located in Costa Mesa just minutes from Southern California's beautiful beaches.

Orange Coast College (OCC) was founded in 1947 with the mission to serve the educational needs of a diverse local and global community.

The College empowers students to achieve their goals by providing high-quality, culturally responsive, and innovative programs and services through pathways leading to degrees, transfers, certificates, foundational skills, workforce development, and lifelong learning.

The College promotes student development, learning, and equitable outcomes by fostering a respectful, inclusive, caring, and participatory campus climate of student engagement and academic inquiry.

OCC engages in a variety of professional development opportunities and partnerships so that we can serve disproportionately impacted groups.

Student-centered activities that support OCC's mission include campus-wide student success projects funded by the Office of Student Equity; partnerships with local Hispanic Serving four-year institutions; active programs that work to improve the academic achievement of racially minoritized students, such as PUENTE and UMOJA; Extended Opportunity Programs and Services (EOPS) and Disabled Student Program and Services (DSPS).

Additionally, OCC is an officially designated Hispanic-Serving Institution (HSI) and has an eligibility designation as an Asian American Native American Pacific Islander-Serving Institution (AANAPISI).

D.E.I.A. - Diversity, Equity, Inclusion, Accessibility, and Anti-Racism

The Coast Community College District (Orange Coast College, Golden West College, and Coastline) continues to strengthen our efforts around diversity, equity, inclusion, accessibility, and anti-racism.

Orange Coast College is focused on creating a culture of inclusive excellence by uplifting employees and students through an environment that is equitable, diverse, inclusive, and accessible.

We have a strong focus and importance on D.E.I.A.

and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• Orange Coast College - Diversity, Equity, Inclusion, and Accessibility Page
• Orange Coast College - Diversity, Equity, Inclusion, & Accessibility Plan (DEIA)

Ideal candidates for this position share OCC's devotion to educating and improving the lives of our representative students, employees, and community populations.

We currently enroll 17,102 students, the majority of whom are from racially minoritized populations: 36% of OCC's students are Latinx, 2% are African-American, 25% are Asian, less than 1% Native American, 29% are White, and 5% are multiracial.

Orange Coast College Employee-Student Demographic Information

Direct Link:
Employee / Student Demographics Comparison Dashboard

About Maintenance and Operations - Custodial Services

Orange Coast College's Maintenance and Operations Department has worked to develop a management process for Custodial Services operations that allows them to quantify cleaning costs based on stakeholder expectations and realistic deliverables.

OCC has done extensive Facility Assessment work-loading to each building to establish an adequate baseline. From this workload, we have identified opportunities to adopt best practices and optimize the cleaning process.

The last part of the assessment was a quality control component that allows management to assess the impact(s) and improvements generated by this process.

It will also allow for continued improvement as situations change.

The work completed by OCC on this project provides a road map for future facilities management decisions as they relate to staffing, capital equipment requirements, and overall budget requirements.

The outcome of the assessment is Custodial Services currently operates under HHPC as a Team Cleaning Operation. Under HHPC evening operations staff works with state-of-the-art cleaning technology that staff use to provide high levels of productivity.

Custodial Services has 5 Team Cleaning Teams, each has five full-time employees, who together clean all of Orange Coast College's 1.1 million square feet of cleanable space, including the Coast Community College District Office and Pacific Maritime Training Center.

Our Maintenance department ensures that all trades are responsive to campus community needs and coordinates all trades on special projects.

Our Maintenance and Operations team has many years of experience in different trades and possesses expertise in maintenance and repair.

Services from our department include:

• Carpentry
• Plumbing
• Painting
• Locksmith
• Pool Maintenance
• Access Control
• Event Support

The Maintenance and Operations Department's mission is to provide a safe, clean, attractive, energy-efficient, and self-sustainable environment for the students, faculty, staff, and the community.

The Maintainance and Operations Department will provide a safe, clean, attractive campus environment that promotes learning, global awareness, personal development, and responsibility.

Provide the infrastructure that ensures compliance, accountability, and long-term economic viability.

About different areas connected with the Maintenance and Operations department:

• Recycling Center
• Facility Rentals
• Measure M Updates
• Campus Safety

Summary

Supervises, assigns, reviews, and participates in the work of staff responsible for providing custodial services to campus facilities.

Ensures that central office, training, classroom, student centers, recreation, and childcare facilities are suitable for use by complying with cleanliness and safety requirements.

Responds to emergencies as required.

Distinguishing Career Features

The Night Facilities Operations Supervisor is a first-line and working supervisory position responsible for supervising, coordinating, and reviewing the work of a large custodial staff assigned to perform a variety of custodial and routine maintenance duties across all campus property.

The position is accountable for efficient and effective use of assigned staff, supplies, equipment, and time to provide optimum service.

This position also acts as the night incident commander in response to campus and District emergencies, reports of crime, as well as other related incidents.

To be considered for this position, prospective incumbents must demonstrate the ability to optimize the use of staff through efficient allocation of work, conduct quality assurance, and performance appraisals, administer an operating budget, and participate in custodial work.

Essential Duties and Responsibilities

Specific duties may vary among departments, divisions, and jobs.

Incumbents typically perform a substantial portion or all of the following types of duties, as assigned:

• Act as a night incident commander in response to campus and District emergencies, reports of crimes, and incidents including medical/mental health emergencies, natural disasters, trespassing, intrusion alarms, burglaries, robberies thefts, drug and alcohol incidents, fire alarms, energy management alarms, assaults, threats of violence, disturbances, and emergency facilities problems. Locate, identify, evaluate, and act upon the source or cause of the situation, effectively resolve/assist in the situation, and coordinate as needed with the appropriate resources needed such as police, fire, EMTs, or internal departments.
• Supervises and provides customer service, and instructional support, and facilitates communications among evening patrons including, but not limited to instructors, students, and security.
• Plans, prioritizes, assigns, supervises, and reviews the work of staff responsible for providing custodial and general maintenance within the custodial organization for campus and off-site facilities. Ensures high levels of staff productivity by reviewing inspections, and reports, and physically observing work performed.
• Develops and conveys work schedules for custodial staff by identifying and interpreting academic calendars, activities, budgets, and the amount of productive work time available.
• Participates in the selection of custodial staff. Provides or coordinates staff training. Works with employees to learn additional skills and correct deficiencies. Evaluates staff.
• Participates in the preparation and administration of custodial budgets. Submits budget recommendations, monitors expenditures, and prepares estimates for costs of unanticipated events, and special assignments. Prepares various reports on operations and activities.
• Confers with building administrators regarding the care and cleaning of campus and District facilities. Schedules and supervises project teams such as, but not limited to floor crews. Sets up major cleaning to minimize interruption of work and student activities.
• Prepares routine reports for internal and external agency use. Participates in the process of developing and implementing mandated safety training programs such as training on MSDS, blood-borne pathogens, equipment usage, etc.
• Performs other related duties as assigned that support the objective of the position.
• Required to abide by all District policies and procedures including Board Policy Code of Professional Ethics.

Minimum Qualifications:
Knowledge and Skills

• The position requires thorough knowledge of methods, materials, tools, and equipment used in custodial and general maintenance.
• Requires thorough knowledge of the principles and processes used in running a complete custodial system on an institutional scale.
• Requires in-depth knowledge of the facilities used by the District. Requires considerable knowledge of chemical safety, use, and handling.
• Requires introductory knowledge of basic incident command and emergency response.
• Requires knowledge of supervisory principles and techniques, including training practices.
• Requires sufficient knowledge of work hazards and safety practices to conduct training of Custodians.
• Requires a working knowledge of standard report preparation, budget proposals, policies, and procedures to ensure a safe work environment.
• Requires knowledge of goal setting, organization, and time management.
• Requires knowledge in the principles of creating and delivering performance evaluations.
• Requires sufficient human relations skills to build a productive work team, train maintenance staff, and work collaboratively with staff on determining maintenance and repair needs.

Abilities

• Requires the ability to perform the essential responsibilities and functions of the position.
• Requires the ability to carry out the functions of the position and accomplish operational goals.
• Requires the ability to exercise independent judgment and determine reasonable courses of action, including making immediate decisions in emergency situations.
• Requires the ability to build productive work teams, schedule, assign and review the work of subordinates.
• Must be able to select, supervise, train and evaluate staff.
• Requires the ability to evaluate and make recommendations regarding the use of custodial products.
• Requires the ability to plan, prioritize, and assign work in order to meet yearly schedules and timelines.
• Must be able to write and maintain routine and sometimes complex records according to Federal, State, local and District standards.
• Must be able to write reports and correspondence.
• Requires the ability to work varying work schedules.

Physical Abilities

• The general physical demands, working conditions, and essential job functions associated with this classification will be kept on file with the Office of Human Resources.
• Essential functions will vary by position.
• As defined by Title I of the Americans with Disabilities Act ("ADA") and California's Fair Employment and Housing Act ("FEHA"), the District shall engage in a timely, good-faith interactive process with employees or employment applicants who are requesting or are in need of reasonable accommodations and, provide reasonable accommodations for employees or employment applicants who, because of their disability, are limited in or unable to perform one or more of the essential functions of their job in accordance with applicable state and federal law.

Education, Experience, and demonstrated evidence of D.E.I.A.

(Diversity, Equity, Inclusion, Access):

• The position typically requires a High School diploma and 5 years of related experience and 2 years in a leadership position with an organization having substantial square footage responsibilities.
• Or, any combination of education and experience which would meet the required equivalent qualifications for the position.

AND

• Demonstrated evidence of responsiveness to and understanding of the racial, ethnic, disability, gender identity, sexual orientation, socioeconomic, academic, and cultural diversity within the community college student population, including students with different ability statuses (e.g., physical and/or learning) as these factors relate to the need for equity-minded practice within the classroom.

Licenses and Certificates

• This position requires a valid driver's license. Requires the ability to obtain First-Aid and CPR certificates as well as IS100-Introduction to Incident Command System within a reasonable time after employment.

Work Conditions

• Work is generally outdoors performed in areas requiring safety considerations for automobiles, traffic, and potential weather changes including inclement weather conditions.

Note:
Applicants must be authorized to work for ANY employer in the U.S. We are unable to sponsor or take over sponsorship of an employment VISA at this time.

(ON-CAMPUS - in-person position)

This is a permanent, full-time, general-funded, 12-months per year, Classified Management position. The normal hours of work will be (graveyard shift)

Monday through Thursday from 9:30 p.m. to 6:00 a.m. and Friday from 3:00 p.m. to 11:30 p.m. Flexible schedules and weekends might be necessary to address the needs of programs and job duties. The effective date of employment will be arranged with the supervisor.

The District provides medical, dental, and vision insurance for the employee and eligible dependents and life insurance for the employee.

(Salary Schedule:

DG-4)

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX

(Reference:

BP/AP

• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.
• Individuals interested in advancing the District's strategic diversity goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

Pay Philosophy:

Through policies, practices, and other benefit programs, Coast Community College District delivers a fair and equitable total compensation program that promotes equal employment opportunity, inclusion, and workforce vitality.

In general, it is the policy of the District to place new employees at the first step of the salary grade.

All movement on the salary schedule will occur July 1 of each year for all classified employees.


Application Requirements:
The deadline to apply is May 20, 2024. Application materials must be electronically submitted online at to be considered for employment.

Incomplete applications, application materials submitted by mail, and documents not requested in the job announcement will not be considered.

Please note that the district does not return materials submitted in the application process (copies of original supporting documents are acceptable).

A complete application packet includes:

• Note: We have a strong focus and importance on D.E.I.A.

  and Anti-Racism (Diversity, Equity, Inclusion, Accessibility) and will be actively listening, assessing, and evaluating this throughout each stage of the application, recruitment, and interview process.

• A complete Coast Community College District Online Employment Application.
• Responses to Supplemental Questions (please provide clear and detailed responses, as they will be carefully evaluated to determine the most qualified candidate(s) to be invited for an interview; please do not paste your resume, put "see resume" or "N/A", or leave blank).
• A Cover Letter highlighting your experiences relevant to this position and addressing the minimum qualifications, including your demonstrated evidence of D.E.I.A. (Diversity, Equity, Inclusion, Accessibility). (upload as a separate attachment - PDF recommended).
• A Current Resume of professional and educational background and experience (upload as a separate attachment - PDF recommended).

Submit an application online at:
Coast Community College District - Human Resources

1370 Adams Avenue, Costa Mesa, CA 92626

Individuals who need reasonable accommodations in accordance with ADA should notify the Human Resources Office for assistance or call

Selection Procedure

• All online applications received by the application deadline will be screened to determine which applicants meet the minimum qualifications as stated in the job announcement

Please note:
Possession of the minimum qualifications does not ensure an interview.

• Applicants wishing to apply for more than one position must submit separate application materials for each desired position.
• Applicants who meet the minimum qualifications and who are also deemed to possess the highest committee evaluation of preferred qualifications will be invited to an interview.
• If any travel is required for an applicant to participate in person during the interview process, this will be done so at the candidate's own expense.
• During the interview, candidates may be asked to conduct a short teaching demonstration/presentation on a previously announced topic as well as participate in a writing exercise, or hands-on practical.
• Consideration will also be given to factors in addition to education and experience, including but not limited to professional development, ability to work with others, and commitment to meet student needs.
• The search committee will rate the candidate's responses to the interview questions, the demonstration/presentation, and the applicable writing exercises and/or hands-on practicals. Based on this rating, a number of candidates will be recommended to move forward and will be invited for a second-level interview.
• The hiring manager will conduct reference checks on the final candidate. The district reserves the right to contact the current or most recent employer and to investigate past employment records of applicants selected for interviews.
• The campus President will make the final recommendation for employment to the Board of Trustees.
• The successful candidate will be offered the position and placed on the current salary schedule based on their education and experience.
• The start date will be determined by the hiring manager depending on the needs of the campus and the conditions of employment as posted in the job announcement/recruitment.
• Applicants who are eliminated from consideration will be notified by email. All applicants are requested to provide an email address in their online application. Candidates should not expect official notification of the status of their candidacy until the Board of Trustees has acted upon the College's recommendation for employment.
• The District reserves the right to extend the deadline, re-advertise the position, or delay filling this position based on the needs of the District and the student population we serve.

Employment Information

• Regular attendance is considered an essential job function; the inability to meet attendance requirements may preclude the employee from retaining employment.
• The person holding this position is considered a mandated reporter under the California Child Abuse and Neglect Reporting Act and is required to comply with the requirements set forth in Coast Community College District policies, procedures, and Title IX

(Reference:

BP/AP 5910)

• The Coast Community College District celebrates all forms of diversity and is deeply committed to fostering an inclusive environment within which students, staff, administrators, and faculty thrive.

Individuals interested in advancing equity and inclusion goals are strongly encouraged to apply. Reasonable accommodations will be provided for qualified applicants with disabilities who self-disclose.

The SELECTED C
ANDIDATE is required to complete the following before employment:

• Submit "official" transcripts after the employment offer.
• Provide a Certificate of Tuberculosis Exam for the initial appointment (Note: The certificate must be renewed every four years as a condition of continuing employment).
• Have fingerprints taken by a Live Scan computer at the candidate's expense (Clearance must be received before the first day of employment).
• Present original documents for proof of eligibility to work in the United States, including a Social Security Card;
  AND
• Participate in a new hire onboarding appointment with an Employment Services Representative.

Coast Community College District is an Equal Opportunity Employer

The Coast Community College District is committed to employing qualified administrators/managers, faculty, and staff members who are dedicated to student learning and success.

The Board recognizes that diversity in the academic environment fosters awareness, promotes mutual understanding and respect, and provides suitable role models for all students.

We are committed to hiring and staff development processes that support the goals of equal opportunity and diversity, and equal consideration for all qualified candidates.

The District does not discriminate unlawfully in providing educational or employment opportunities to any person on the basis of race, color, sex, gender identity, gender expression, religion, age, national origin, ancestry, sexual orientation, marital status, medical condition, physical or mental disability, military or veteran status, or genetic information.

The Coast Community College District is a multi-college district that includes Coastline, Community College, Golden West College, and Orange Coast College.

The three colleges offer programs in transfer, general education, occupational/technical education, community services, and student support services.

Since its founding in 1947, the Coast Community College District has enjoyed a reputation as one of the leading community college districts in the United States.

Governed by a locally elected Board of Trustees, the Coast Community College District plays an important role in the community by responding to the needs of a changing and increasingly diverse population.

Coast Community College District Title IX:

This direct link 2023 Coast Community College District Annual Security and Fire Safety Report is the 2023 Annual Security and Fire Safety Report for Coast Colleges.

The crime statistics for calendar years 2020, 2021, and 2022 were submitted to the U.S. Department of Education as required under the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act. A hard copy can be provided from one of the Campus Safety Offices. Please contact any of the Campus Safety Offices for any questions regarding the report.